07-23-12 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
July 23, 2012
6:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Doug
Schroeder. CM Tom Darkenwald arrived at 6:02 PM.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk and
Ross Demant, Parks and Recreation Manager.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Heather Eidem, New River Medical Center Representative, gave a hospital update.
2. Consider agenda approval.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. July 9, 2012 6:00 PM Meeting.
B. July 9, 2012 Special Meeting.
C. July 9, 2012 Special Meeting Executive Session.
3.3 Received Commission Minutes.
A. Heritage Preservation Commission June 12, 2012.
B. Parks & Recreation Commission June 13, 2012.
3.4 Pay Estimates:
A. Approve Pay requests to Ready Watt in the amount of $12,156.00 &
$1,870. 00 for siren installs.
3.5 Approve update to the Personnel Policy.
3.6 Approve Resolution 2012-57 accepting conference table from HAK.
3.7 Approve Resolution 2012-58 for City Hall relocation.
3.8 Approve Resolution 2012-59 allowing Rockwoods JamFest use of the official City
logo advertising their event for 2012.
3.9 Approve Dental Insurance renewal.
3.10 Approve Water and Sewer Study.
3.11 Approve Informational Signage.
3.12 Approve Riverwood National Lift Station Pumps.
3.13 Approve revised Public Works Uniform Policy.
3.14 Summary of City Administrator Performance Review.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
4. Administration.
4.1 Consider Scharber and Sons invoice.
CM Darkenwald motioned to approve invoice in the amount of $3,418.93. Seconded
by CM Heidner. All in favor. Motion carried 4-0. CM Scharber abstained.
4.2 Knife River request to assess SAC/WAC fees.
City Administrator Johnson presented the staff report. CM Heidner said we have not given 2%
interest in the past and his concern is that another company may for the same terms. City
Administrator Johnson said that this is a unique situation; the business suffered a fire causing
them to rebuild which required the building to connect to City services. She further stated that
language referencing the unique circumstances of this situation is included in the agreement to
differentiate it from other requests. She indicated the interest rate was based on the return the
City is receiving on investments with a similar term. CM Darkenwald asked what the bond
interest rate is. Finance Director Groen said 3.4%. CM Darkenwald requested that the interest
rate should be increased to 2.7% splitting the difference between 2% and 3.4%. Knife River
Representative Jerry Lang stated that is acceptable.
CM Darkenwald motioned to approve the Agreement between the City of Otsego
and Knife River regarding payment and assessment of City SAC and WAC fees with
2.7%. Seconded by CM Heidner. All in favor. Motion carried.
Mayor Stockamp said to make sure we have documentation that this is a unique situation.
5. Staff Reports and Updates.
5.1 City Hall update.
City Administrator Johnson gave an update on the City Hall project. City Administrator Johnson
said that the project is currently under budget and will be completed on time. She stated that a
two of items that have come up including correcting the hot water issue from the original
building construction. The cost to install check valves and related items to fix the problem is
$2,150 which she approved in order to get this required repair completed on time. The next
item is the tile/carpet issue on the lower level in the building safety area. The estimate to
replace the carpet in the hall and behind the reception counter is $2,140. She requested
Council direction on this item.
CM Schroeder motioned to add the tile issue to the Special meeting following this
meeting. Seconded by CM Darkenwald. All in favor. Motion carried.
City Administrator Johnson said an item came to light today that staff would like Council
direction on tonight because of the timing of completing the work with a contractor currently
completing a City project. The issue that there currently no cross walks at County Road 42 and
County Road 39. The City Engineer received a quote in the amount of $1,231 from Astech, the
contractor currently working for the City, to stripe the crosswalks. CM Heidner asked if we
know when the County will do any seal coating in that area because he doesn't want to pay for
the cross walks and then have the County seal coat or overlay the road. The City Council
agreed to proceed with striping the crosswalks contingent upon City staff confirming with the
County that no work will be done by the County in this area for at least two years.
Finance Director Groen gave an update on the storm damage claim from 2010-11 and for the
West and East Waste Water Facilities.
Parks and Recreation Manager Demant gave an update on the shade structure in Prairie Park
and the new play structure.
6. City Council Reports and Updates.
Mayor Stockamp asked about the status of the City's Festival donation. City Administrator
Johnson stated that the Festival organizers were previously notified that the City has committed
to the contribution as long as the 501(c) 3 paperwork was filed, which according to the
organizers has been done. The Festival organizers will need to turn in receipts to be
reimbursed for eligible expenses. She further stated that Parks and Recreation Manager
Demant is working with the Festival as the main staff contact person.
7. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in
favor. Motion carried. Adjourned at 6:32 PM.
ATTEST: —w- v
W�
Tami Loff, City Clerk
GAV404-fJ
M yor Jessica Stockamp