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07-09-12 CCOTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL July 9, 2012 6.-00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 6:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, and Doug Schroeder. CM Tom Darkenwald arrived at 6:09 PM. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. No items. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items. 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. June 25, 2012 7:00 PM Meeting. B. July 3, 2012 8:30 AM Special Meeting. 3.3 Approve purchase of a used plow truck. 3.4 Approve Resolution 12-53 appointing Election Judges. 3.5 Approve Final Payment for Island View Estates storm sewer in the amount of $413.92. 3.6 Approve Pay Estimate #2 for 70th Street in the amount of $152,590.06. 3.7 Approve Final Pay Estimate for Beaudry Park in the amount of $2,600.00. 3.8 Resolution 12-54 accepting amended feasibility report for 70th Street. 3.9 Approve liquor license for Cowboy Jacks. 3.10 Resolution 12-55 accepting donation to HPC from John and Angie Praught. 3.11 Resolution 12-56 accepting donation of a wheel chair for elections from Cabela's. 3.12 Approve Pay Estimate for PW Build out in the amount of $47,792.96. CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion carried. 4. Community Development: 4.1 Special Event Permit-JamFest. City Planner Licht presented the staff report. The organizers are requesting the use of 12 concrete barriers and also have made a request to locate a temporary sign on the Otsego Denny's property and hang a banner from a semi -trailer on the Lefebvre property. Organizer Dave Peterson, Rockwoods owner, was present and updated the City Council on the JamFest activities for 2012. Mr. Peterson said the signs would be posted for three weeks before the event. City Planner Licht said that if the event adds the City logo to their sign it would be considered an official sign but with no City logo it would not be allowed unless the event would become a 501(c) 3 non-profit. CM Schroeder said he has an issue with putting the City logo on this event in case of liability if something negative happens at the event. Mr. Peterson said that they do have insurance for the event. Doug Karle, Holiday Inn Representative, said that this will be the third year for the event and history shows it is well managed and that the Wright County Sheriff has done a good job as well. CM Heidner said he is hesitate as well to allow the use of the City logo and would like to see the event go to a 501(c)3. CM Darkenwald said he has heard a lot of good comments on JamFest and thinks the event is a good thing. CM Darkenwald said he is all for helping the local business. CM Heidner said he agrees it is a good thing but then all businesses could request the same signage and use of the City logo. CM Darkenwald said if it became an issue we could deal with it at that time. City Planner Licht said that the City Council could approve the signage and use of the logo because this event is a unique event that promotes the City with the condition that City staff will bring back a Resolution stating the specific reasons the use of the logo is being allowed for this event. CM Heidner motioned to approve a special event permit for JamFest 2012 as presented. Seconded by CM Scharber. All in favor. Motion carried. CM Heidner motioned to allow use of City cement barriers for traffic control to be coordinated by the Parks and Recreation Manager. Seconded by CM Scharber. All in favor. Motion carried. CM Heidner motioned to allow the use of the City logo on materials and signs promoting JamFest 2012, with said use of the City logo subject to review and approval of City staff and with City staff drafting a Resolution providing reasoning why allowed. Seconded by CM Scharber. All in favor. Motion carried. 5. Parks and Recreation: 5.1 Special Event Permit for Ava Inspired 5K. Parks and Recreation Manager Demant presented the staff report. Mayor Stockamp said this was reviewed by the Parks and Recreation Commission and they recommended if the development across from City Hall was used as a route that the residents be notified. CM Schroeder motioned to approve the request from the Ava Inspired 5K group to use Prairie Park on August 18, 2012 for their annual 5K race and to have the reservation fee waived. Seconded by Mayor Stockamp. All in favor. Motion carried. 6. Public Works: 6.1 Consider quote for City Hall parking lot. City Engineer Wagner presented the staff report. City staff is recommending the low bid from Omann Brothers Paving, Inc. Mayor Stockamp asked how many more parking stalls will be added. City Engineer Wagner said 40. CM Darkenwald asked how much was budgeted for this project. City Engineer Wagner said $58,000. CM Scharber motioned to approve the low bid from Omann Brothers Paving, Inc. in the amount of $54,416.35. Seconded by CM Schroeder. All in favor. Motion carried. 7. City Council Reports and Updates. No items. 2 8. Staff report and updates. 8.1 Wright County Community Health Grant Award. Parks and Recreation Manager Demant gave an update on the grant received from Wright County. The funds will be used to place a nine hole disc golf course in Prairie Park. Parks and Recreation Manager Demant said that City staff is applying for another grant from Three Rivers Association to further assist in funding this park improvement. Parks and Recreation Manager Demant gave an update on the splash pad. The shade canopies near the splash pad will be installed the week of July 16tH City Administrator Johnson gave an update on the City Hall move. She stated Kinghorn Construction representatives have said they may be completed as early as July 23rd City Administrator Johnson said the budget documents will be ready for the City Council on Monday, July 16tH City Engineer Wagner updated the City Council on the seal coating that started this week and said that the micro surfacing will start next week. Mayor Stockamp asked about the temporary no parking signage. City Engineer Wagner said the signs are removed each day after the work is completed. Mayor Stockamp said that MacIver Avenue was done and she wants to confirm that the City of Albertville is paying their half. City Engineer Wagner said yes he has had conversations with Albertville's Engineer. City Engineer Wagner also gave an update on the two new sirens that were installed. Mayor Stockamp announced that the Special Meeting scheduled on Strategic Planning will be held over at the Public Works Facility directly following this meeting. 9. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 6:41 PM. ATTEST: LOL<J�Ur1il,�`•wl Tami Loff, City Clerk _ %ll. I,�� • x.111' 'i!. . .