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07-09-12 CCCLAIMS LIST CITY COUNCIL MEETING JULY 9, 2012 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more detail, please refer to the check detail registers. CLAIMS REGISTERS: VOIDED CHECKS: PAYROLL: 06-26-2012 $ 9,191.97 Check # 51744 - # 51749 07-03-2012 $ 321,103.09 Check # 51750 - 4 51812 NONE 06-27-2012 $ 38,661.90 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Century Link $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Aflac $ Total: $ GRAND TOTAL $ 368,956.96 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO *Check Summary Register© JUNE 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051744 ALLIANCE BENEFIT GROUP HSA 6/26/2012 Paid Chk# 051745 ROSS E DEMANT 6/26/2012 Paid Chk# 051746 ICMA RETIREMENT CORP 6/26/2012 Paid Chk# 051747 LORI JOHNSON -WARNER 6/26/2012 Paid Chk# 051748 PUBLIC EMPLOYEES RETIREME 6/26/2012 Paid Chk# 051749 RUM RIVER CONTRACTING 6/26/2012 Total Checks 06/26/12 1:22 PM Page 1 $1,410.64 PPE 6/23/12 CH DTD 6/27/12 $83.34 JULY DEPOSIT - HSA ACCT #80409 $675.00 PLAN #304185 $83.34 JULY DEPOSIT - HSA ACCT #448-9 $4,939.65 #677600 PPE 6/23/12 CH DTD 6/2 $2,000.00 SAFE ROUTES TO SCHOOL $9,191.97 CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051744 6/26/2012 ALLIANCE BENEFIT GROUP E 250-42410-123 Health $83.34 E 101-43100-123 Health $500.04 E 101-41600-123 Health $250.02 G 101-21706 Hospitalization/Medical Ins $577.24 Total ALLIANCE BENEFIT GROUP $1,410.64 Paid Chk# 051745 6/26/2012 DEMANT, ROSS (HSA) G 101-21706 Hospitalization/Medical Ins Total DEMANT, ROSS (HSA) Paid Chk# 051746 6/26/2012 ICMA RETIREMENT CORP G 101-21705 Other Retirement Total ICMA RETIREMENT CORP $83.34 $83.34 PPE 6/23/12 CH DTD 6/27/12 PPE 6/23/12 CH DTD 6/27/12 PPE 6/23/12 CH DTD 6/27/12 PPE 6/23/12 CH DTD 6/27/12 JULY DEPOSIT - HSA ACCT #804092 $675.00 PPE 6/23/12 PLAN #304185 $675.00 Paid Chk# 051747 6/26/2012 JOHNSON -WARNER, LORI (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 Total JOHNSON -WARNER, LORI (HSA) $83.34 Paid Chk# 051748 6/26/2012 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $2,286.88 E 602-49450-121 PERA $50.16 E 601-49400-121 PERA $50.17 E 250-42410-121 PERA $127.66 E 101-43100-121 PERA $1,137.23 E 101-41600-121 PERA $529.05 E 101-41400-121 PERA $758.50 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,939.65 Paid Chk# 051749 6/26/2012 RUM RIVER CONTRACTING E 203-45210-530 Improvements Other Than Bldgs $2,000.00 FINAL Total RUM RIVER CONTRACTING $2,000.00 10100 BANK OF ELK RIVER Fund Summary $9,191.97 10100 BANK OF ELK RIVER 101 GENERAL FUND $6,880.64 203 PARK DEVELOPMENT $2,000.00 250 Comm. Dev. & Bldg Safety $211.00 601 WATER FUND $50.17 602 SEWER FUND $50.16 $9,191.97 06/26/12 1:23 PM Page 1 JULY DEPOSIT - HSA ACCT #448-98887 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 #677600 PPE 6/23/12 CH DTD 6/27/12 SAFE ROUTES TO SCHOOL CITY OF OTSEGO *Check Summary Register© JULY 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER AUDIT SERVICES Paid Chk# 051750 ABDO EICK & MEYERS LLP 7/3/2012 Paid Chk# 051751 AFFORDABLE SANITATION 7/3/2012 Paid Chk# 051752 FLEX ONE - AFLAC 7/3/2012 Paid Chk# 051753 AME RED - E - MIX, INC. 7/3/2012 Paid Chk# 051754 PAM BLACK 7/3/2012 Paid Chk# 051755 CENTRAL TURF & IRRIG SUPPL 7/3/2012 Paid Chk# 051756 CHARTER COMMUNICATIONS L 7/3/2012 Paid Chk# 051757 CHET'S SHOES, INC. 7/3/2012 Paid Chk# 051758 CHRISTIAN BUILDERS INC 7/3/2012 Paid Chk# 051759 CITY OF ROGERS 7/3/2012 Paid Chk# 051760 CIVIC SYSTEMS, LLC 7/3/2012 Paid Chk# 051761 CNA, LTC 7/3/2012 Paid Chk# 051762 COMMERCIAL RECREATION SP 7/3/2012 Paid Chk# 051763 ROSS DEMANT 7/3/2012 Paid Chk# 051764 ELK RIVER PRINTING 7/3/2012 Paid Chk# 051765 ENVIROTECH SERVICES, INC. 7/3/2012 Paid Chk# 051766 TAMARA FALLON 7/3/2012 Paid Chk# 051767 FASTENAL COMPANY 7/3/2012 Paid Chk# 051768 FEHN COMPANIES 7/3/2012 Paid Chk# 051769 FIRST LAB 7/3/2012 Paid Chk# 051770 FLAGSHIP RECREATION 7/3/2012 Paid Chk# 051771 BRIAN GERTEN 7/3/2012 Paid Chk# 051772 GRAINGER 7/3/2012 Paid Chk# 051773 INK WIZARDS, INC. 7/3/2012 Paid Chk# 051774 JOHN DEERE FINANCIAL 7/3/2012 Paid Chk# 051775 KNIFE RIVER CORPORATION 7/3/2012 Paid Chk# 051776 TANNER KNUTSON 7/3/2012 Paid Chk# 051777 JIM KOLLES 7/3/2012 Paid Chk# 051778 MACARTHUR LAW OFFICE LLC 7/3/2012 Paid Chk# 051779 MARTIES FARM SERVICE INC 7/3/2012 Paid Chk# 051780 DON MASS 7/3/2012 Paid Chk# 051781 MENARDS 7/3/2012 Paid Chk# 051782 MID -AMERICA BACKFLOW PREY 7/3/2012 Paid Chk# 051783 MN MUNICIPAL UTILITIES ASSO 7/3/2012 Paid Chk# 051784 MONTICELLO ANIMAL CONTROL 7/3/2012 Paid Chk# 051785 NAPA AUTO PARTS 7/3/2012 Paid Chk# 051786 NATIONAL CRIME PREVENTION 7/3/2012 Paid Chk# 051787 NEXTEL COMMUNICATIONS 7/3/2012 Paid Chk# 051788 RICHARD NICHOLS 7/3/2012 Paid Chk# 051789 HSBC BUSINESS SOLUTIONS 7/3/2012 Paid Chk# 051790 NORTHLAND TRUST SERVICES, 7/3/2012 Paid Chk# 051791 OMANN BROTHERS INC. 7/3/2012 Paid Chk# 051792 PURCHASE POWER 7/3/2012 Paid Chk# 051793 RANDY'S SANITATION 7/3/2012 Paid Chk# 051794 RICOH AMERICAS CORPORATIO 7/3/2012 Paid Chk# 051795 RICOH AMERICAS CORPORATIO 7/3/2012 Paid Chk# 051796 STANDARD INSURANCE CO 7/3/2012 Paid Chk# 051797 AARON STRITESKY 7/3/2012 Paid Chk# 051798 SUPERIOR LAWN 7/3/2012 Paid Chk# 051799 TARGET BANK 7/3/2012 Paid Chk# 051800 DAVID THOMPSON 7/3/2012 Paid Chk# 051801 TOWN & COUNTRY LANDSCAPI 7/3/2012 Paid Chk# 051802 THE PLANNING COMPANY LLC 7/3/2012 Paid Chk# 051803 US BANK Trust N.A. 7/3/2012 Paid Chk# 051804 US INTERNET 7/3/2012 Paid Chk# 051805 VANCE BROTHERS INC 7/3/2012 07/03/12 3:27 PM Page 1 $5,875.00 AUDIT SERVICES $1,836.75 PORTA RENTALS $42.00 FLEX FEES $411.47 STORMWATER REPAIR - ARBOR CRK $120.00 2012 PLANNING COMM MTGS (6) $240.84 CORNERSTONE PLUS 2.5 GAL $119.00 MONTHLY SERVICE $157.24 RICK KNUTSON - SAFETY SHOES $1,000.00 12126 74TH - LNDSCP ESC REFUND $29,208.83 2012 FIRE CONTRACT $1,037.00 7/1/12 - 12/31/12 SUPPORT $97.10 LONG TERM CARE INS $16,265.00 SHADE SYSTEM FOR PRAIRIE PARK $76.17 T -BALL SUPPLIES $82.29 INSP/CORRECTION NOTICES $13,494.00 DUST COATING $120.00 2012 PLANNING COMM MTGS (6) $130.41 MISC OPERATING SUPPLIES $11,999.19 BEAUDRY PARK DRAINAGE $119.85 RANDOM - KNUTSON $7,433.16 BENCHES & TRASH RECEPTACLES $60.00 2012 PLANNING COMM MTGS (3) $33.99 EAR PLUGS $155.40 T -BALL SHIRT $997.36 REPAIR PARTS $232.99 STORMWATER - REPAIRS $290.00 KNUTSON 2ND DRWY - ESCROW REF $80.00 2012 PLANNING COMM MTGS (4) $7,840.00 KC 10TH $82.29 STORMWATER - REPAIRS $46.49 REIMBURSE FOR PROPANE PURCH $48.06 SHOVELS $149.40 RPZ REBUILD $2,237.50 3RD QTR SAFETY MGMT PROG $225.00 ANIMAL CONTROL $134.99 MISC OPERATING SUPPLIES $434.63 NAT'L NIGHT OUT/FESTIVAL ITEMS $531.33 CELL PHONES $100.00 2012 PLANNING COMM MTGS (5) $64.34 BRAKE CONTROLLER, BRUSH SET $109,156.25 CSAH 39/42 ST IMPR (A) $2,401.74 AC FINES MIX $800.00 POSTAGE $272.01 13400 90TH ST $311.70 WIDE FORMAT PRINTER $379.43 RICOH COPIER LEASE $746.95 #150697 JULY LIFE INS $120.00 2012 PLANNING COMM MTGS (6) $4,547.53 PARK PROPERTIES $226.33 TREATS FOR CHURCH GRP VOLUNTEE $140.00 2012 PLANNING COMM MTGS (7) $1,442.81 RESIDENTIAL MOWING - TO BE ASS $10,847.12 KALEIDOSCOPE $5,877.50 GEN OBL IMPR BONDS, SERIES 200 $51.25 SECURENCE $251.05 BLACKTOP SUPPLIES Paid Chk# 051806 Paid Chk# 051807 Paid Chk# 051808 Paid Chk# 051809 Paid Chk# 051810 Paid Chk# 051811 Paid Chk# 051812 CITY OF OTSEGO *Check Summary Register© JULY 2012 Name Check Date Check Amt VERNON COMPANY 7/3/2012 VINYL GRAPHICS, INC. 7/3/2012 WATER LABORATORIES INC 7/3/2012 KIMBERLY A. WELTER 7/3/2012 WRIGHT COUNTY AUDITOR -TRE 7/3/2012 WRIGHT COUNTY RECORDER 7/3/2012 XCEL ENERGY 7/3/2012 Total Checks 07/03/12 3:27 PM Page 2 $174.20 KIDS TATTOOS $224.44 TRUCK DOOR LETTERING $20.00 COLIFORM BACTERIA TEST - SPLAS $250.00 SPORT LOGO DESIGN $72,895.00 JULY SHERIFF PATROL $46.00 JOHNSON VACATION $6,312.71 16935 56TH CT $321,103.09 CITY OF OTSEGO 07/03/12 3:27 PM Page 1 *Check Detail Register© JULY 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051750 7/3/2012 ABDO ABDO EICK & MEYERS LLP E101-41600-304 Accounting & Auditing $5,875.00 296967 AUDIT SERVICES Total ABDO ABDO EICK & MEYERS LLP $5,875.00 Paid Chk# 051751 7/3/2012 AFFORDABLE SANITATION E101-45200-410 Rentals (GENERAL) $1,836.75 10527 PORTA RENTALS Total AFFORDABLE SANITATION $1,836.75 Paid Chk# 051752 7/3/2012 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $42.00 365047ER FLEX FEES Total AFLAC -FLEX ONE $42.00 Paid Chk# 051753 7/3/2012 AME GROUP E 222-49490-220 Repair/Maint Supply (GENERAL) $411.47 43247 STORMWATER REPAIR - ARBOR CRK Total AME GROUP $411.47 Paid Chk# 051754 7/3/2012 BLACK, PAM E 101-41530-101 Full -Time Employees Regular $120.00 2012 PLANNING COMM MTGS (6) Total BLACK, PAM $120.00 PaidChk# 051755 7/3%2012 CENTRAL IRRIGATION SUPPLY, INC E101-43100-210 Operating Supplies (GENERAL) $192.67 6024559-00 CORNERSTONE PLUS 2.5 GAL E101-45200-220 Repair/Maint Supply (GENERAL) $48.17 6024560-00 CORNERSTONE PLUS 2.5 GAL Total CENTRAL IRRIGATION SUPPLY, INC $240.84 Paid Chk# 051756 7/3/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 051757 7/3/2012 CHETS SHOES, INC. E 101-43100-227 Safety supplies $157.24 440631 RICK KNUTSON - SAFETY SHOES Total CHETS SHOES, INC. $157.24 Paid Chk# 051758 7/3/2012 CHRISTIAN BUILDERS INC E 702-41400-310 Miscellaneous $1,000.00 12126 74TH - LNDSCP ESC REFUND Total CHRISTIAN BUILDERS INC $1,000.00 Paid Chk# 051759 7/3/2012 CITY OF ROGERS E 101-42200-390 Contracted Services $29,208.83 4675 2012 FIRE CONTRACT Total CITY OF ROGERS $29,208.83 Paid Chk# 051760 7/3/2012 CIVIC SYSTEMS, LLC E 601-49400-390 Contracted Services $518.50 CVC9524 7/1/12 - 12/31/12 SUPPORT E 602-49450-390 Contracted Services $518.50 CVC9524 7/1/12 - 12/31/12 SUPPORT Total CIVIC SYSTEMS, LLC $1,037.00 Paid Chk# 051761 7/3/2012 CNA, LTC G 101-21705 Other Retirement $97.10 1081646 LONG TERM CARE INS Total CNA, LTC $97.10 Paid Chk# 051762 7/3/2012 COMMERCIAL RECREATION SPEC E203-45210-530 Improvements Other Than Bldgs $16,265.00 5103 SHADE SYSTEM FOR PRAIRIE PARK Total COMMERCIAL RECREATION SPEC $16,265.00 Paid Chk# 051763 7/3/2012 DEMANT, ROSS (PERS) E205-45250-210 Operating Supplies (GENERAL) $53.16 T -BALL SUPPLIES E 101-45250-440 Recreation Programming $23.01 MEAL W/RECREATION CONSULTANT CITY OF OTSEGO 07/03/12 3:27 PM Page 2 *Check Detail Register© JULY 2012 Check Amt Invoice Comment Total DEMANT, ROSS (PERS) $76.17 Paid Chk# 051764 7/3/2012 ELK RIVER PRINTING & PARTY PLU E 250-42410-201 Office Supplies and Expenses $82.29 32163 INSP/CORRECTION NOTICES Total ELK RIVER PRINTING & PARTY PLU $82.29 Paid Chk# 051765 7/3/2012 ENVIROTECH SERVICES, INC. E 101-43100-436 Dustcoating $13,494.00 CD201214330 DUST COATING Total ENVIROTECH SERVICES, INC. $13,494.00 Paid Chk# 051766 7/3/2012 FALLON, TAMARA E 101-41530-101 Full -Time Employees Regular $120.00 2012 PLANNING COMM MTGS (6) Total FALLON, TAMARA $120.00 Paid Chk# 051767 7/3/2012 FASTENAL COMPANY E 101-43100-210 Operating Supplies (GENERAL) $130.41 MNELK37611 MISC OPERATING SUPPLIES Total FASTENAL COMPANY $130.41 Paid Chk# 051768 7/3/2012 FEHN COMPANIES E 101-43100-370 Sand andGravel $1,097.19 26004 CLASS 5 E 101-43100-390 Contracted Services $10,902.00 26109 BEAUDRY PARK DRAINAGE Total FEHN COMPANIES $11,999.19 Paid Chk# 051769 7/3/2012 FIRST LAB E 101-43100-201 Office Supplies and Expenses $79.90 537195 PRE -EMPLOY - MILLER, BLOCK E 101-43100-201 Office Supplies and Expenses $39.95 537195 RANDOM - KNUTSON Total FIRST LAB $119.85 Paid Chk# 051770 7/3/2012 FLAGSHIP RECREATION E 414-45210-530 Improvements Other Than Bldgs $7,433.16 F1313 BENCHES & TRASH RECEPTACLES Total FLAGSHIP RECREATION $7,433.16 Paid Chk# 051771 7/3/2012 GERTEN, BRIAN E 101-41530-101 Full -Time Employees Regular $60.00 2012 PLANNING COMM MTGS (3) Total GERTEN, BRIAN $60.00 Paid Chk# 051772 7/3/2012 GRAINGER E 101-43100-227 Safety supplies $33.99 9854216091 EAR PLUGS Total GRAINGER $33.99 Paid Chk# 051773 7/3/2012 INK WIZARDS, INC. E 101-45250-440 Recreation Programming $25.00 62073 T -BALL SHIRT E 101-43100-225 Uniforms/Clothing Allowance $130.40 62021 UNIFORM - SEASONAL Total INK WIZARDS, INC. $155.40 Paid Chk# 051774 7/3/2012 JOHN DEERE FINANCIAL E 101-45200-210 Operating Supplies (GENERAL) $74.12 1099346 AIR CLEANER, WIRING E 101-45200-240 Small Tools/Equipment $427.49 1099347 BACK PACK E 101-45200-210 Operating Supplies (GENERAL) $98.37 1100388 FILTERS E 101-45200-220 Repair/Maint Supply (GENERAL) $1,084.38 1100389 REPAIR PARTS E 101-45200-220 Repair/Maint Supply (GENERAL) $41.49 1100521 V -BELT E 101-45200-220 Repair/Maint Supply (GENERAL) $175.25 1101136 REPAIR PARTS E 101-45200-220 Repair/Maint Supply (GENERAL) ($903.74) 389 REPAIR PARTS Total JOHN DEERE FINANCIAL $997.36 Paid Chk# 051775 7/3/2012 KNIFE RIVER CORPORATION E 222-49490-220 Repair/Maint Supply (GENERAL) $232.99 258522 STORMWATER - REPAIRS Total KNIFE RIVER CORPORATION $232.99 CITY OF OTSEGO *Check Detail Register© JULY 2012 Check Amt Invoice Comment Paid Chk# 051776 7/3/2012 KNUTSON, TANNER 07/03/12 3:27 PM Page 3 290.00 701-22276 KNUTSON 2ND DRWY - ESCROW REF G 701-22276 KNUTSON 2ND DRIVEWAY $ Total KNUTSON, TANNER $290.00 Paid Chk# 051777 7/3/2012 KOLLES, JIM $300.00 E101-41530-101 Full -Time Employees Regular $80.00 Total KOLLES, JIM $80.00 Paid Chk# 051778 7/3/2012 MACARTHUR LAW OFFICE LLC E 101-41700-301 Legal Services $5,191.00 E 101-41700-301 Legal Services $300.00 G701-22272 KC 6TH REPLAT (TO KC 10TH) $2,349.00 Total MACARTHUR LAW OFFICE LLC $7,840.00 Paid Chk# 051779 7/3/2012 MARTIES FARM SERVICE INC E 222-49490-220 Repair/Maint Supply (GENERAL) $82.29 817460 Total MARTIES FARM SERVICE INC $82.29 Paid Chk# 051780 7/3/2012 MASS, DON E 101-43100-210 Operating Supplies (GENERAL) $46.49 Total MASS, DON $46.49 Paid Chk# 051781 7/3/2012 MENARDS 2012 PLANNING COMM MTGS (4) GEN'L MEETINGS KC 10TH STORMWATER - REPAIRS REIMBURSE FOR PROPANE PURCH E 101-43100-240 Small Tools/Equipment $48.06 82257 SHOVELS Total MENARDS $48.06 Paid Chk# 051782 7/3/2012 MID -AMERICA BACKFLOW PREVENTER E 101-43100-390 Contracted Services $149.40 1200039 RPZ REBUILD :al MID -AMERICA BACKFLOW PREVENTER $149.40 Paid Chk# 051783 7/3/2012 MN MUNICIPAL UTILITIES ASSOC E 101-41400-360 Education/Training/Conferences $559.38 39507 E250-42410-360 Education/Training/Conferences $559.37 39507 E 101-43100-360 Education/Training/Conferences $559.37 39507 E 101-41600-360 Education/Training/Conferences $559.38 39507 Total MN MUNICIPAL UTILITIES ASSOC $2,237.50 184430382-05 CELL PHONES Paid Chk# 051784 7/3/2012 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $225.00 635 Total MONTICELLO ANIMAL CONTROL $225.00 2012 PLANNING COMM MTGS (5) 3RD QTR SAFETY MGMT FROG 3RD QTR SAFETY MGMT FROG 3RD QTR SAFETY MGMT PROG 3RD QTR SAFETY MGMT PROG ANIMAL CONTROL Paid Chk# 051785 7/3/2012 NAPA OF ELK RIVER INC a�a E 101-43100-210 Operating Supplies (GENERAL) $99.43 625830 MISC OPERATING SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $28.09 626884 MISC OPERATING SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $7.47 627503 MISC OPERATING SUPPLIES Total NAPA OF ELK RIVER INC $134.99 Paid Chk# 051786 7/3/2012 NATIONAL CRIME PREVENTION E 101-42150-203 Other Supplies $247.31 219974 NAT'L NIGHT OUT/FESTIVAL ITEMS E 101-42150-203 Other Supplies $187.32 220875 NAT'L NIGHT OUT/FESTIVAL ITEMS Total NATIONAL CRIME PREVENTION $434.63 Paid Chk# 051787 7/3/2012 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $531.33 184430382-05 CELL PHONES Total NEXTEL COMMUNICATIONS $531.33 Paid Chk# 051788 7/3/2012 NICHOLS, JOAN OR RICHARD E 101-41530-101 Full -Time Employees Regular $100.00 2012 PLANNING COMM MTGS (5) CITY OF OTSEGO 07/03/12 3:27 PM Page 4 *Check Detail Register© JULY 2012 Check Amt Invoice Comment Total NICHOLS, JOAN OR RICHARD $100.00 Paid Chk# 051789 7/3/2012 NORTHERN TOOL & EQUIPMENT CO E 101-45200-240 Small Tools/Equipment $64.34 193017800 BRAKE CONTROLLER, BRUSH SET Total NORTHERN TOOL & EQUIPMENT CO $64.34 Paid Chk# 051790 7/3/2012 NORTHLAND TRUST SERVICES, INC. $13.42 E 380-47000-602 Bond Interest $91,140.00 $13.41 CSAH 39/42 ST IMPR (B) E 380-47000-602 Bond Interest $18,016.25 #150697 JULY LIFE INS CSAH 39/42 ST IMPR (A) Total NORTHLAND TRUST SERVICES, INC. $109,156.25 #150697 JULY LIFE INS E 101-41400-130 Paid Chk# 051791 7/3/2012 OMANN BROTHERS INC. #150697 JULY LIFE INS E 101-41600-130 E 222-49490-220 Repair/Maint Supply (GENERAL) $321.18 9664 STORMWATER - REPAIRS E 101-43100-434 Blacktop Supplies $436.01 9671 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $857.71 9695 AC FINES MIX E 101-43100-434 Blacktop Supplies $786.84 9700 AC FINES MIX 7/3/2012 TARGET BANK Total OMANN BROTHERS INC. $2,401.74 E 101-45200-210 Paid Chk# 051792 7/3/2012 PURCHASE POWER 24560751361 TREATS FOR CHURCH GRP VOLUNTEERS E 101-41410-205 E 101-41400-206 Postage $800.00 ELECTION SUPPLIES POSTAGE Total PURCHASE POWER $800.00 Paid Chk# 051793 7/3/2012 RANDY S SANITATION E 101-41940-325 Garbage Service $135.70 8899 NASHUA AVE E 101-43100-325 Garbage Service $122.27 13400 90TH ST E 101-45200-325 Garbage Service $14.04 CART RENTAL - PRAIRIE PARK Total RANDY S SANITATION $272.01 Paid Chk# 051794 7/3/2012 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $311.70 15001003 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 Paid Chk# 051795 7/3/2012 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 15001002 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 051796 7/3/2012 STANDARD INSURANCE CO E 601-49400-130 Employer Paid Ins (GENERAL) $13.42 #150697 JULY LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $13.41 #150697 JULY LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $82.36 #150697 JULY LIFE INS E 101-43100-130 Employer Paid Ins (GENERAL) $350.29 #150697 JULY LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) $130.08 #150697 JULY LIFE INS E 101-41600-130 Employer Paid Ins (GENERAL) $157.39 #150697 JULY LIFE INS Total STANDARD INSURANCE CO $746.95 Contracted Services Paid Chk# 051797 7/3/2012 STRITESKY, AARON E 101-41530-101 Full -Time Employees Regular $120.00 2012 PLANNING COMM MTGS (6) Total STRITESKY, AARON $120.00 Paid Chk# 051798 7/3/2012 SUPERIOR LAWN E 602-49450-390 Contracted Services $633.23 532 W/S PROPERTIES E 101-45200-390 Contracted Services $1,635.19 532 HERBICIDE SPRAYING E 101-45200-390 Contracted Services $1,645.87 532 PARK PROPERTIES E 601-49400-390 Contracted Services $633.24 532 W/S PROPERTIES Total SUPERIOR LAWN $4,547.53 Paid Chk# 051799 7/3/2012 TARGET BANK E 101-45200-210 Operating Supplies (GENERAL) $18.17 24560751361 TREATS FOR CHURCH GRP VOLUNTEERS E 101-41410-205 Election Supplies $64.34 24560834600 ELECTION SUPPLIES CITY OF OTSEGO *Check Detail Register© JULY 2012 07/03/12 3:27 PM Page 5 Check Amt Invoice Comment E 101-41400-201 Office Supplies and Expenses $60.72 24560834600 SUPPLIES E 101-41410-205 Election Supplies $6.07 24560880068 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $10.12 24560880068 SUPPLIES E 101-41900-380 Marketing $66.91 24560890760 BUSINESS MTG SUPPLIES Total TARGET BANK $226.33 Paid Chk# 051800 7/3/2012 THOMPSON, DAVID E 101-41530-101 Full -Time Employees Regular $140.00 2012 PLANNING COMM MTGS (7) Total THOMPSON, DAVID $140.00 Paid Chk# 051801 7/3/2012 TOWN & COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $1,442.81 3459 RESIDENTIAL MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $1,442.81 Paid Chk# 051802 7/3/2012 TPC E 101-41570-303 Planning Fees $500.00 879 PARKS E 101-41570-303 Planning Fees $350.00 880 HPC E 101-41570-303 Planning Fees $450.00 881 CITY CODE E 403-43100-303 Planning Fees $350.00 882 70TH ST E 101-41900-303 Planning Fees $1,650.00 883 ECON DEV E 101-41570-303 Planning Fees $713.12 884 COMP PLAN E 101-41570-303 Planning Fees $1,300.00 885 GEN'L E 101-41570-303 Planning Fees $1,250.00 886 MTGS E 250-42410-303 Planning Fees $2,724.00 887 GEN'L - CODE G 701-22275 KALEIDOSCOPE CUP $480.00 888 KALEIDOSCOPE G701-22272 KC 6TH REPLAT (TO KC 10TH) $720.00 889 KC 10TH G701-22278 JOSHUA JOHNSON EASMENT VAC $180.00 890 JOHNSON G 701-22277 WAHNSCHAFFE PUD $180.00 891 WAHNSCHAFFEE Total TPC $10,847.12 Paid Chk# 051803 7/3/2012 US BANK E 350-47000-602 Bond Interest $5,877.50 GEN OBL IMPR BONDS, SERIES 2003B Total US BANK $5,877.50 Paid Chk# 051804 7/3/2012 US INTERNET E 101-41400-390 Contracted Services $51.25 982696 SECURENCE Total US INTERNET $51.25 Paid Chk# 051805 7/3/2012 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $251.05 22530 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $251.05 Paid Chk# 051806 7/3/2012 VERNON COMPANY E 101-45250-440 Recreation Programming $174.20 1808643 RI KIDS TATTOOS Total VERNON COMPANY $174.20 Paid Chk# 051807 7/3/2012 VINYL GRAPHICS E 101-43100-210 Operating Supplies (GENERAL) $224.44 4869 TRUCK DOOR LETTERING Total VINYL GRAPHICS $224.44 Paid Chk# 051808 7/3/2012 WATER LABORATORIES INC E 101-45200-210 Operating Supplies (GENERAL) $20.00 12F-342 COLIFORM BACTERIA TEST - SPLASH PAD Total WATER LABORATORIES INC $20.00 Paid Chk# 051809 7/3/2012 WELTER, KIM E 101-45250-440 Recreation Programming $250.00 SPORT LOGO DESIGN Total WELTER, KIM $250.00 Paid Chk# 051810 7/3/2012 WRIGHT COUNTY AUDITOR -TREASURE CITY OF OTSEGO *Check Detail Register© JULY 2012 Check Amt Invoice Comment E 101-42100-390 Contracted Services $72,895.00 PATROL -12-7 JULY SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 Paid Chk# 051811 7/3/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 051812 7/3/2012 XCEL ENERGY 222 Citywide Stormwater(NPDES II) E 602-49450-322 Utilities $51.99 E 602-49450-322 Utilities $3,899.56 E 601-49400-322 Utilities $2,176.87 E 602-49450-322 Utilities $184.29 Total XCEL ENERGY 10100 BANK OF ELK RIVER Fund Summary $6,312.71 $321,103.09 10100 BANK OF ELK RIVER 101 GENERAL FUND $161,875.55 203 PARK DEVELOPMENT $16,265.00 205 PARK EQUIPMENT CAPITAL FUND $53.16 222 Citywide Stormwater(NPDES II) $1,047.93 250 Comm. Dev. & Bldg Safety $5,202.53 350 Waterfront West/85th DS $5,877.50 380 2006 Street Improvement $109,156.25 403 COLLECTOR RDS (FORMERLY MSA) $350.00 414 Revolving Capital Improvements $7,433.16 601 WATER FUND $3,342.03 602 SEWER FUND $5,300.98 701 DEVELOPMENT ESCROWS FUND $4,199.00 702 BUILDERS ESCROW FUND $1,000.00 $321,103.09 JOHNSON VACATION 17388 52ND ST 5850 RANDOLPH AVE 5750 RANDOLPH - WELL #3 16935 56TH CT 07/03/12 3:27 PM Page 6 ITEM 3-2A OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL June 25, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Doug Schroeder. Absent: Councilmember Tom Darkenwald. Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Heather Eidem, New River Medical Center Representative, gave a hospital update. 2. Consider agenda approval. City Administrator Johnson requested to remove item 3.5. CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. June 11, 2012 5:30 PM Open House. B. June 11, 2012 7:00 PM Meeting. 3.3 Approve Resolution 2012-50 appointing Election Judges. 3.4 Approve Final Pay Estimate for SRTS. 3.5 Approve Kittredge Crossings 10th Addition Final Plat and Development Contract. - REMOVED CM Scharber motioned to approve with removal of item 3.5. Seconded by CM Schroeder. All in favor. Motion carried. 4. Communitv Development: 4.1 PUBLIC HEARING: Johnson Drainage and Utility Easement Vacation A. Mayor will open the Public Hearing. B. City Clerk attests to notice requirements. C. City Planner present Request for Action. D. Any public comments. E. Mayor will close the Public Hearing. G. Approve Resolution 2012-52. Mayor Stockamp opened the Public Hearing at 7:04 PM. City Engineer Wagner presented the staff report. Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:05 PM. CM Heidner motioned to approve Resolution 2012-52 partially vacating existing drainage and utility easement on Lot 5, Block 1, Kittredge Crossings 2nd Addition. Seconded by CM Schroeder. All in favor. Motion carried. 5. Administration: 5.1 PeopleService contract. City Administrator Johnson presented the staff report. Staff is recommending the approval of the requested Consumer Price Index (CPI) increase of 2.3 percent in the PeopleService, Inc. contact for the year beginning July 1, 2012, as required by the Operations and Maintenance Agreement between the City of Otsego and PeopleService, Inc. CM Scharber asked when the current contract expires. City Administrator Johnson said June 2013. City Council agreed and no action required at this time. 5.2 Consider approval of Lead Workers. City Administrator Johnson presented staff report. CM Heidner motioned to promote Pat Launderville to Lead Park Maintenance Worker and Kevin Lamson to Lead Street Maintenance Worker effective June 26, 2012, at the previously approval Lead Worker pay rate with a $1.00 increase. All in favor. Motion carried. CM Heidner motioned to reclassify Brad Sherrill and Brent Kolles to Maintenance II and to place each on the pay step that is closet to, but not below, their existing pay effective June 26, 2012. Seconded by CM Schroeder. All in favor. Motion carried. 6. City Council Reports and Updates. CM Heidner said he drove this weekend down by the Mississippi Riverwood campground and the water was almost to their road. City Administrator Johnson said that she will keep the City Council updated if we do receive any calls. 7. Staff report and updates. City Administrator Johnson reviewed options for future special meeting dates. The City Council recommended changing the regular City Council meeting on July 9 to 6:00 PM with strategic planning and the City Administrator's performance review to directly follow. The City Council also recommended changing the start times of the July 23, August 13 and September 10 City Council meetings to 6:00 PM to accommodate budget workshops directly following the regular meetings. 8. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 7:27 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk ITEM 3_2B SPECIAL MEETING CITY COUNCIL MEETING MONDAY, JULY 3, 2012 8:30 AM OTSEGO CITY HALL 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 8:30 AM. Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Dan Scharber. Absent: CM Tom Darkenwald. Staff: Lori Johnson, City Administrator. 2. Consider Riverwood National Liquor License renewal. There was discussion on the fee schedule related to liquor licensing. City Administrator Johnson stated a provision could be added to the Ordinance that would include a charge to liquor license applicants for holding a special meeting due to not getting their application in on time. The City Council agreed. City staff will bring back this item for the City Council to consider. CM Scharber motioned to approve the liquor licenses for Vintage Golf, Inc. for July 3, 2012 to June 30, 2012. Seconded by CM Schroeder. All in favor. Motion carried. 3. Any other items. No items. 3. Adjourn. CM Scharber motioned to adjourned. Seconded by Schroeder. All in favor. Motion carried. Adjourned at 8:36 AM. ATTEST: Lori Johnson, City Administrator Mayor Jessica Stockamp .P OtsTe F MINNESOTA go DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Streets Brad Belair July 9,2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.3 Plow Truck AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends purchase of a 2000 Sterling single axel dump truck equipped with reversible plow, wing, and sander. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The Capital Improvement Plan (project #PW -12-009) identifies the replacement of a 1993 Ford L8000 plow truck this year at a cost of $180,000. The 1993 Ford was purchased used in 2005 for $31,782 and has served the City well but reached the end of its useful life. The Public Works Committee reviewed new and used truck replacement options and life cycle cost comparisons. The consensus of the committee was to recommend City Council consider the purchase of a used truck replacement and directed Supervisor Belair to obtain supporting information for the recommendation. Used trucks considered were: - 2000 Sterling with a plow (no wing), 100,000 miles, and 6600 hours from Prairie Truck Sales for $38,000. -2004 Sterling with plow and wing, 28,000 miles and 2600 hours from Prairie Truck Sales for $66,000 (notified recently sold). -2003 Sterling with plow (no wing) and 48,000 miles from Boyer Trucks for $57,500. -2000 Sterling with plow, wing, and 43,000 miles from Boyer Trucks for $55,000. After reviewing mechanical condition, equipment options, and cost staff recommends purchasing the 2000 Sterling from Boyer Trucks in Rogers, MN. We have purchased new and used trucks from Boyer Trucks in the past and also receive excellent support from their parts and service department. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE • CIP Information • New truck pricing • Used truck options MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to purchase a 2000 Sterling plow truck from Boyer Trucks Inc. for $37,433.25 including sales tax and trade-in of a 1994 Ford L8000 plow truck. BUDGET INFORMATION FUNDING: BUDGETED: X YES Capital Equipment Revolving Fund #206 o NO ACTION TAKEN ❑ APPROVED AS REQUESTED o DENIED o TABLED o OTHER (List changes) COMMENTS: 0 OtRTF OMINN TO: Public Works Sub -Committee FROM: Brad Belair DATE: June 19, 2012 RE: Purchase Replacement of Plow Truck Background: The CIP identifies the 2012 replacement of a plow truck (project #PW -12-009) at a cost of $180,000. I have reviewed state contract pricing and build schedules and confirm pricing to be in that range and if ordered in early July delivery would be expected in January 2013. Another option is to purchase a used replacement to delay the large capital expenditure. I have attached information on a used plow truck currently available for you to review. Estimated annual Capital expenditure: 2013 Single Axel Plow truck less trade- $175,000/15years-$50,000end of life value =$8300per year 2000 used Plow Truck- $55,000-$20,000 trade=$35,000/6years-$20,000 end of life value=$2500per year. The used truck does have a higher risk of unexpected repairs such as a major component replacement. Action Requested: • Consider Attachment: • Attached is BUYER (1) DRIVERS LIC. # BUYER (2) DOB — SALES REP RESIDENCE — PHONE r� BUYER (2) DRIVERS LIC. DOB BUSINESS STREETADDRESS PHONE CWFRYAZIP F--7 �S� PLEASE ENTER NY ORDER F R I / I QUANTITY 71 NEW Vi mpn BUSINESS FAX Y MODE_. �� uCE ISE NO. PSM ONLY) L•J (�' SERIAL NO. MILE40E SrOA( NO DELIVER ON I ABOUT 1. (USED ONLY) 0'--7ra 40 —W -- _ _ ❑ Boyer Trucks Lauderdale 11 (l \—�1l%,VI^r 2500 Brwdway Or O lirLF1C'I.{ laurferdak, MN 55113 ❑ Boyer Ford Tnrcke 242s Droadway St NE Minneapdie, MN 5%13 ❑ Boyer Trucka Sia. Fdb ❑ Boyar d I I� 2101E Benson Rd ]43 T SI11 / Siou. Falls, SD 57104 M4�neap- UU•F� 551-838-5800 �� I t Ute• �.`�j Boyer TrucM Roger 812_7&6000 ❑ Boyer TNtle So. St Paul MN SSb13 605-336-6100 612-8273502 ❑ Boyer Trucks Dui tl>-6uperior ❑ Boyer Tucks Savage 701 4Mue14al all 740 Call St S 1202 Suaquetur— Ave 8025 Highway 101 Rogers, MN 55374 11 Paul. MN 55075 Superior. NMN 54880 Savage. MN 55978 763-42a-8660 651450-1500 715-9e4-9652 frityv/_ D.O.T. NUMBER (Y1A ;L -,— ❑QUOTATION ORDER BUYER (1) `re DATE "i - BUYER (1) DRIVERS LIC. # BUYER (2) DOB — SALES REP RESIDENCE — PHONE r� BUYER (2) DRIVERS LIC. DOB BUSINESS STREETADDRESS PHONE CWFRYAZIP F--7 �S� PLEASE ENTER NY ORDER F R I / I QUANTITY 71 NEW Vi mpn BUSINESS FAX Y MODE_. �� uCE ISE NO. PSM ONLY) L•J (�' SERIAL NO. MILE40E SrOA( NO DELIVER ON I ABOUT 1. (USED ONLY) VEHICLE SALE PRICE W/OLrr FET ` TNREDLLNCOWFEREN�Ofl NO TRADE PRICE S 060 SALES TAX �p FEDERAL EXCISE TAX LICENSE FEE -� D.O.T. NUMBER (Y1A ;L -,— TRANSFER FEES T/ r aS ,) 1300 FEES 'jStaa TOTAL - bA.4 III, LESS DEPOSIT WARRANTY BALANCE DUE CASH ON DELIVERY PAY OFF TRADE-IN FINANCE TRADE-IN INFORMATION YEAR j � 9 4 jb4ODE � SER. NO. 1� 7 K V f W -D ( '? MILEAGE ^"�� LICENSE# I AGREE THAT MY TRADE-IN WILL REMAIN IN THE SAME CONDITION AND WKL RETAIN THE SAME EOUIPMENTASAPPRAISED THIS DATE X UNLESS OTHERWISE STATED, ALL INCENTIVES TO DEALER ❑ TRADE IN TITLE BUYER'S SIGNATURE ❑ LIMITED WARRANTY NEW VEHICLE OR USED VEHICLE WITH REMAINING FACTORY WARRANTY INSURANCE INFORMATION POLICY NUMBER Any warranties on the products sold hereby are those of the manufacturer. As between this retail seller and buyer, the product is to be sold "AS IS" and the COMPANY entire risk as to the quality and performance of the product Is with the buyer. The seller expressly disclaims all warranties, either express or impelled, including any implied warranty of merchantability or fitness for a particular pur- pose, and the seller neither assumes nor authorizes any other person to assume for it any liability in connection with the sale of said products. This disclaimer by this seller In no way affects the terms of the manufacturer's war- ranty. The buyer acknowledges being so informed prior to the sale. X AGENT ADDRESS PHONE NUMBER Buyer's Signature airbrakes: ' r -. �. mow"'" "T'". °f1U u4ulPped wrh - ❑. NO DEALER WARRANTY 9 certify that the airbra fre-equipped truck(s) NO guarantee or warranty, express o VEFlIGLES of merchantabilityor implied, including any Implied warranty or fitness for �m above will not be completed as a tractor, but will be completed as a straight trick" On an "As Is ai a particular purpose. This vehicle is being saki Balls with All Faults'. The Buyer here entire risk u to the quality and Pal b' acknewfodges that the The Buyer assumes full res nmance Of this vehicle is with the Buyer. %( may necessary before ponsibility for making inspections and repairs as Putting this vehicle to use. Btryer s Signature The abov, '"marry information was explained to me prior to the We. X or wi to The rel and eaek N trM Order cwry the,E- the enure agreement a8eo�g this Purchase erM no a lack d a rnp—y of hMof u egrae M 4ala pen d Nis _,e, n,t" m�. Wrrchase d N6 mr vee �,�tlem..�,.�. " A d enY remrarconce w. e..._- . __.....•_,�v,.�xv Bowe--••^•'•�•,wri0m rtx face of ___-_.. „,.�,,. enarea imo. remra or wa eonlrea or Bala r"y' apnazare. 1 caniry mar I am 1a years d '^'a avroemear. I nage read da mother an IM dek noYd u by err form n e wee ✓greed spas °^d me -l"u— eie„ed In Mia dsalerMr . "r oder, and nere5y acbgwlod9ed rxeyt of «adn eel. annt a vee mad,yrre hn n krvolvM,lNa "rd.r t, rwe e.nd a eon an P IMPORTANT: THIS MAY BE A n1°Lfedft OFSALES °eBeeaerwedi" anamnoa-r•,andm;wenonNfn 8 AND YOU MAY LOSE ANY DEPOSIDT)S IF YOU DO NOT NOTrOE OF SALES RFP'S LIMBED AUn10RnY yer accepra A—MdX a N PE FORM ACCORDING TO ITS TERMS. UNLESS OTH- rns mde.:sMv readvgess ER E STATED, ALL INCENTIVES TO D areradandecreAreeer safes Ma„aL„a-onoar dcor�a,y EALER. ORDER Buyer s Signature Capital Improvement Plan 2012 rhru 2016 Department Public Works City of Otsego, Minnesota Contact Public Works Supervisor _ ........... TYPe Equipment Project # PW -1<2-102 Total 180,000 Useful Life 10 - 15 Project Name Large TrucksNehicles — -- - - --- - ---------- Category Equipment Priority n/a Total Project Cost: $560,000 Description Large vehicle purchase and replacement schedule as follows: A) 2012 - replace 1994 Ford L8000 single axle dump truck with plow - former project # PW -12-009 (PW.03) - $180,000 net B) 2014 - replace 1995 Intl single axle dump truck with plow - former project # PW -12-024 (PW.02) - $180,000 net C) 2015 - replace 2000 Int'l tandem axle dump truck with plow - former project # PW -12-028 (PW. 11) - $200,000 net Justification The following new and replacement equipment is scheduled based on the Public Works Department's fleet management practices as defined on page 8: The City has a 1994 Ford L8000 single axle dump truck that, based on the age and condition of the unit, has -eded its useful life and is scheduled for replacement. B) The City owns a 1995 International single axle dump truck purchased used in 2005 and based on its age and condition has exceeded its useful life. C) The City has a 2000 International Harvester tandem axle dump truck and based on its age and condition has exceeded its useful life. Expenditures 2012 2013 2014 2015 2016 Total Egpt/Vehicles/Furnishings 180,000 180,000 200,000 560,000 Total 180,000 180,000 200,000 560,000 Funding Sources 2012 2013 2014 2015 2016 Total 206 Capital Eqpt Revolving Fu 180,000 180,000 200,000 560,000 Total 180,000 180,000 200,000 560,000 Page 80 Monday, April 16, 2012 City of Otsego Public Works Capital Assets February 4, 2012 Unit # Project# Description Mileage Hours Year Purchased Purchased Cost Scheduled Replacement Replacement Cost PW #1 pwl2-023 2007 Elgin street sweeper 7068 1462 2011 $77,484 2017 $180,000 PW #2 w12-024 1995 International S/A Dump Truck, Plow 45737 3610 2005 $37,649 2014 $180,000 PW #3 w12-009 1994 Ford L8000 S/A Dump Truck, Plow 65633 4993 2005 $31,782 2012 $180,000 PW #4 w12-025 2006 Ford F-350/Plow, Dump Truck, Plow 41557 2583 2005 $36,040 2016 $45,000 PW #5 w12-029 1988 CAT Road Grader 12641 1988 $122,674 2013 $150,000 PW #6 w12-026 2005 Chevrolet extended cab pickup 66363 3512 2004 $22,080 2014 $35,000 PW #8 pwl2-027 2010 CAT 305C Excavator 258 2010 $55,286 2022 $80,000 PW #11 pwl2-028 2000 International Tandem Dump Truck, Plow 55754 3937 2000 $112,480 2015 $200,000 PW #13 w12-030 2006 Felling Trailer T14 2005 $4,484 2016 $10,000 PW #14 w12-031 2010 John Deere 320D Skid Loader 268 2010 $33,156 2015 $20,000 PW #15 pwl2-032 2003 Sterling S/A Dump Truck, Plow 28745 1045 2003 $135,216 2018 $180,000 PW #16 pwl2-033 1999 Multi -Qui VR -36H Asphalt Roller 679 2005 $3,000 2013 $20,000 PW #17 pwl2-034 2005 Chevrolet 2500 crew cab pickup 58691 2814 2005 $23,953 2015 $35,000 PW #18 w12-035 2006 Cheverolet 1500 Ext. cab pickup 53730 2713 2006 $19,706 2013 $25,000 PW #19 Power Units - Facility Backup Generators PW #20 pwl2-036 Atlas Co co Air Compressor 788 2011 $10,270 PW #21 pwl2-007 2000 CAT IT28 Loader 5245 2000 $149,700 2016 $150,000 PW #22 w12-005 2005 Exmark mower 1110 2006 $11,223 2012 $10,000 PW #23 pwl2-037 2004 WRT Rubber Tire Roller 2006 $12,500 2024 $18,000 PW #24 w12-038 1970 Schmidt Snowblower 424 2015 $50,000 PW #28 pwl2-039 2002 Ford F-350 Crane, Plow Truck 65266 2002 $32,955 2012 $33,000 Crane installed on 2002 in 2008 1 2008 $14,963 PW #29 1999 Felling FT20 Equipment Trailer - not to be replaced 1999 $10,428 2014 PW #31 w12-004 S eedwa on - Radar Trailer 2002 $13,907 2012 $9,000 PW #35 w12-054 2006 5425 John Deere Tractor, Mower, Broom 1594 2006 $60,553 2018 $50,000 PW #36 pwl2-042 2006 4720 John Deere Tractor, Mower, Plow 1802 2006 $497908 2019 $40,000 PW #37 pw-12-043 2007 1545 John Deere Mower, Snowblower 2007 $19,194 2015 $20,000 PW #38 w12-003 2006 Ford F450 Dump Truck, Plow 33294 1641 2007 $32,500 2012 $45,000 PW #39 w12-044 2008 Sterling L8500 Dump Truck, Plow 9440 659 2008 $68,028 2023 $200,000 PW #40 pwl2-045 1999 Ford F578 Boom Truck 101999 1510 2009 $9,676 2019 $150,000 PW #41 w12-046 1998 Toro HL4800 Lawn Sweeper 378 2009 $4,499 2016 $25,000 PW #42 pwl2-047 2002 Sterling L8511 Dump Truck, Plow 14250 2010 $52,983 2020 $190,000 PW #43 w12-048 2010 Mack GU713 Tandem Dump Truck, Plow 9346 497 2010 $197,609 2025 $200,000 PW #44 2010 Mack GU713 Jet -Vac 3616 554 2010 $260,514 PW #45 pwl2-049 2010 John Deere Z925A Ztrak Mower 307 2010 $9,862 2015 $12,000 PW #46 w12-050 2005 CAT 908 Loader 2411 2010 1 $53,331 2014 $40,000 PW #47 w12-051 2011 4720 John Deere Tractor 232 2011 $36,011 2026 $50,000 PW #48 pwl2-052 2011 John Deere Gator TX Utility Vehicle 142 2011 $8,416 2016 $20,000 PW#49 pwl2-053 2006 Felling tandem axel mowing trailer 2011 $5,000 2017 $10,000 BD#17 pwl2-022 2006 Chevrolet extended cab pickup 2974 2005 $19,706 2013 $25,000 BD#19 bld12-001 2006 Chevrolet extended cab pickup 56101 2442 2005 $21,361 2014 $25,000 BD#20 bld12-002 2006 Ford Explorer 22009 2006 $20,153 2016 $30,000 $1,900,2391 $2,742,000 "INK" r�'' �� a �•,�� .,_;r �. � . � -.�y ...� ,�; �'�r,'r .�� _ �,. ,, .�c't; low 'w,,�� C .aj :, ;�YI�9.•" - � �-' T zs- IFOW Al plain AE 4 *fol .. Mac.'...,,. 1m"a- Kai rip rru J1 a }'41 0 OtsTeF o MINNESOTA C-7 DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff July 2, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.4- appointing Election Judges AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the attached Resolution 2012-53 appointing Election Judges for the 2012 Primary and General elections. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? n/a n/a BACKGROUND/JUSTIFICATION: At the last City Council meeting the City Council approved Resolution 2012-50 appointing elections judges for Precincts 1A, 2A and 3 for the 2012 elections. I have a few additional judges I am recommending to be appointed. SUPPORTING DOCUMENTS: X ATTACHED • Resolution 2012-53 appointing Election Judges for 2012. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the attached Resolution 2012-53 appointing Election Judges for the 2012 Primary and General Elections. BUDGET INFORMATION FUNDING: BUDGETED: X YES General Fund 101 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO. 2012-53 APPOINTING ELECTION JUDGES FOR 2012 CITY OF OTSEGO, COUNTY OF WRIGHT WHEREAS, the Primary Elections are to be held on August 14, 2012 and, WHEREAS, the General Elections are to be held on November 6, 2012, and, WHEREAS, Election Judges are required to perform the election duties for these elections, NOW, THEREFORE, BE IT RESOLVED THAT, the following persons be appointed as Election Judges and attend the necessary training provided by the City of Otsego in order to hold the position of Election Judges: Precinct 1A- Precinct 2A and 3 - Anne Echenkamp Deanna Barton Jonathon Anderson Appointed by the City of Otsego Council this 9th day of July 2012. City of Otsego Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk Election 2012 P 0tCITY o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 9,2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.5 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Final Pay Estimate #2. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The installation of the Island View Estates storm sewer was completed last fall to restore a private drain tile which had fallen into disrepair. The city retained 5% or $413.92 to ensure erosion control was taken care of through the spring. The new city owned drain tile has restored drainage to the area affected. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Pay Estimate # 2 MOTION: (Please word motion as you would tike it to appear in the minutes.) Motion to approve Final Pay Estimate #2 for Construction of the Island View Estates Drain Tile in the amount of $413.92 to Fehn Companies. BUDGET INFORMATION FUNDING: I BUDGETED: x YES Revolving Capital Improvement Fund #414 1 o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: PAY ESTIMATE #2 - FINAL CITY OF OTSEGO Island View Estates Drain Tile July 2, 2012 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Island View Estates Drain Tile Contractor: Fehn Companies Contract Amount: $8,728.40 Award Date: September 16, 2011 Completion Date: October 10, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Fehn Companies Bid Schedula "A" . Island View Fstafac nrain Tila ITEM NO, ITEM DESCRIPTION ESTIMATED QUANTITY UNIT 570.00 CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 6" Plastic Drain Tile 468 LF $ 10.00 $ 4,680.00 580 $ 5,800.00 2 Catch Basin 2 EA $ 1 ODO.00 $ 2.000.00 1 $ 1,000.00 3 Seeding1 LS $ 900.00 $ 900.00 0.50 $ 450.00 4 Blanket 10,000 SF $ 0.10 $ 1,000.00 4 584 $ $$ 458.40 5 12" CPP 50 LF $ 10.00 $ 500.00 Total Bid Schedule "A" $ 9,080.00 $ 7,708.40 Rid Cr hnrl„lu "R" - Finlrl M1�nrl ifira�innc ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY CONTRACT UNIT UNIT PRICE I USED TO CONTRACT AMOUNT DATEEXTENSION 570.00 1 6" Schedule 40 32 LF $ 10.00 $ 320.00 32 $ 320.00 2 Cleanout. 2 EA $ 125.00 1 $ 250.00 2 $ 250.00 Total Bid Schedule "B" Bid Schedule "A" Bid Schedule "B" TOTAL Total Work Completed to Date LESS Pay Estimate #1 WE RECOMMEND PAYMENT OF: $ 570.00 $ 9,080.00 $ 570.00 APPROVALS: CONTRACTOR: FEHN COMPANIES Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: ENGINEER: HAKANSON ANDERSON Certification by Engineer: We rgcon Signed OWNER: CITY OF OTSEGO E payment for work and quantities as shown. Title: Date S:\MunicipaRAOTSEGO\433\Pay Estiamtes\ot433PE2.xls PE - 1 $ 570.00 $ 7,708.40 $ 570.00 $ 8,278.40 $ 8,278.40 $ 7,864.48 $ 413.92 10 OtsTeF o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.6 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Pay Estimate #2. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: 70`h Street Construction project from Marlowe Avenue to Martin Farms Avenue has progressed to the point that only the wear course, striping, signage and seeding remain. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Pay Estimate # 2 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Pay Estimate #2 in the amount of $152,590.06 to Fehn Companies for contruction of 70`h Street between Marlowe Ave and Martin Farms Avenue. BUDGET INFORMATION FUNDING: BUDGETED: x YES MSA State Aid ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: PAY ESTIMATE #2 CITY OF OTSEGO 70th Street Construction Project July 2, 2012 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 70th Street Construction Contractor: Fehn Companies, Inc. Contract Amount: $350,657.51 Award Date: February 17, 2012 Completion Date: August 1, 2012 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Fehn Companies, Inc. Bid Schedule "A" Contractor ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LUMP SUM $4,892.00 $ 4,892.00 0.75 $ 3,669.00 2 REMOVE CONCRETE CURB 121 LIN FT $3.50 $ 423.50 130 $ 455.00 3 REMOVE WATERMAIN 40 LIN FT $15.30 $ 612.00 25 $ 382.50 4 REMOVE BITUMINOUS PAVEMENT 210 SQ YD $3.50 $ 735.00 210 $ 735.00 5 REMOVE CONCRETE PAVEMENT 17 SQ YD $20.00 $ 340.00 28 $ 560.00 6 REMOVE PERMANENT BARRICADE 2 EACH $50.00 $ 100.00 2 $ 100.00 7 SAWING BITUMINOUS PAVEMENT FULL DEP 77 LIN FT $4.50 $ 346.50 77 $ 346.50 8 SALVAGE SIGN 1 EACH $25.50 $ 25.50 1 $ 25.50 9 COMMON EXCAVATION P 6,364 CU YD $5.50 $ 35 002.00 6,364 $ 35 002.00 10 MUCK EXCAVATION E 200 CU YD $10.00 $ 2,000.00 111 $ 1,110.00 11 AGGREGATE BASE CLASS 3 MODIFIED 9,746 TON $5.92 $ 57 696.32 7,109 $ 42 085.87 12 AGGREGATE BASE CLASS 5 100% CRUSHED 2,386 TON $14.56 $ 34 740.16 2,183 $ 31 778.66 13 MILL BITUMINOUS SURFACE 2" 18 SQ YD $35.70 $ 642.60 $ 14 BITUMINOUS MATERIAL FOR TACK COAT 296 GALLON $2.50 $ 740.00 20 $ 50.00 15 TYPE SP 9.5 WEARING COURSE MIXTURE 3 717 TON $62.73 $ 44 977.41 $ 16 TYPE SP 12.5 NON WEARING COURSE MIXTUI 896 TON $61.71 $ 55 292.16 822 $ 50 725.62 17 4" PERF PE PIPE DRAIN 123 LIN FT $15.30 $ 1,881.90 180 $ 2,746.35 18 15" RC PIPE SEWER DESIGN 3006 CLASS V 570 LIN FT $26.52 $ 15 116.40 570 $ 15 116.40 19 18" RC PIPE SEWER DESIGN 3006 CLASS III 754 LIN FT $28.56 $ 21 534.24 754 $ 21 534.24 20 21" RC PIPE SEWER DESIGN 3006 CLASS III 10 LIN FT $40.80 $ 408.00 8 $ 326.40 21 CONNECT TO EXISTING STORM SEWER 1 EACH $357.00 $ 357.00 1 $ 357.00 22 6" DUCTILE IRON PIPE SEWER CLASS 52 10 LIN FT $51.00 $ 510.00 20 $ 1,020.00 23 8" DUCTILE IRON PIPE SEWER CLASS 52 100 LIN FT $57.63 $ 5,763.00 80 $ 4,610.40 24 16" DUCTILE IRON PIPE SEWER CLASS 52 90 LIN FT $95.12 $ 8,560.80 92 $ 8,751.04 25 4" INSULATION 4 SQ YD $38.76 $ 155.04 4 $ 155.04 28 DUCTILE IRON FITTINGS 1,035 POUND $3.06 $ 3,167.10 1,035 $ 3,167.10 27 CONNECT TO EXISTING WATERMAIN 1 EACH $510.00 $ 510.00 1 $ 510.00 26 6" GATE VALVE AND BOX 1 EACH $1,020.00 $ 1,020.00 1 $ 1,020.00 29 8" GATE VALVE AND BOX 1 EACH $1.479.00 $ 1,479.00 1 $ 1,479.00 30 HYDRANT 1 EACH $2,754.00 $ 2,754.00 1 $ 2,754.00 31 CONSTRUCT DRAINAGE STRUCTURE DESIGN 23 LIN FT $266.22 $ 6,123.06 23 $ 6.123.06 32 CONSTRUCT DRAINAGE STRUCTURE DESIGN 6 LIN FT $214.20 $ 1,285.20 6 $ 1,285.20 33 CONSTRUCT DRAINAGE STRUCTURE DESIGN 6 LIN FT $257.04 $ 1,542.24 6 $ 1,542.24 34 CASTING ASSEMBLY 8 EACH $581.40 $ 4,651.20 8 $ 4,651.20 35 6" CONCRETE WALK 105 SQ FT $6.60 $ 693.001 207 $ 1,366.20 S:\Municipal\HOTSEGO\385\Pay Es1imates\ot385pe.xis PE - 1 PAY ESTIMATE #2 CITY OF OTSEGO 70th Street Construction Project RIA Rrh-h.lw "A" Contractor ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 36 CONCRETE CURB & GUTTER DESIGN 8618 2,334 LIN FT $9.03 $ 21 076.02 2,354 $ 21 256.62 37 TRUNCATED DOMES 16 SQ FT $30.60 $ 489.60 8 $ 244.80 38 PERMANENT BARRICADES 168 LIN FT $10.00 $ 1.680.00 $ 39 GUIDE POST TYPE B 2 EACH $38.25 $ 76.50 $ 40 TRAFFIC CONTROL 1 LUMP SUM $510.00 $ 510.00 0.75 $ 382.50 41 SIGN PANELS TYPE C 32 SQ FT $29.89 $ 956.48 $ 42 INSTALL SIGN 1 EACH $96.90 $ 96.90 $ 43 SILT FENCE TYPE MACHINE SLICED 2,425 LIN FT $1.48 $ 3,589.00 2,414 $ 3,572.72 44 STORM DRAIN INLET PROTECTION 8 EACH $102.00 $ 816.00 8 $ 816.00 45 TEMPORARY ROCK CONSTRUCTION ENTRAN 1 EACH $1,000.00 $ 1,000.00 $ 46 EROSION CONTROL BLANKETS CATEGORY 3 100 SQ YD $2.04 $ 204.00 $ 47 EROSION CONTROL 1 LUMP SUM $1,500.00 $ 1,500.00 0.50 $ 750.00 48 TURF ESTABLISHMENT 1.6 ACRE $816.00 $ 1,305.60 $ 49 4" SOLID LINE WHITE - EPDXY 2,119 LIN FT $0.30 $ 635.70 $ 50 4" DOUBLE SOLID LINE YELLOW- EPDXY 1,058 LIN FT $0.61 $ 645.38 $ Total Bid Schedule "A" Bid Schedule "A" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE # 1 WE RECOMMEND PAYMENT OF: APPROVALS: $ 350,657.51 $ 350,657.51 CONTRACTOR: FEHN COMPANIES, INC. Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Sig ENGINEER: HAKANSON ANDERSON Certification by Engineer: Date payment for work and quantities as shown. 2 -- OWNER: OWNER: CITY OF OTSEGO Title: Date S:\MunicipalWOTSEGO\385\Pay Estimates\ot385pe.x1s PE -2 $ 272,563.16 $ 272,563.16 $ 272,563.16 $ 272,563.16 $ 13,628.16 $ 106,344.94 $ 152,590.06 W 0tCITY F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.7 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Final Pay Estimate #1. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BAC KG R O U N D/J U ST I F I CAT I ON: Restoration of the park trail and a short overlay were necessary as part of the Beaudry Park drainage improvement project. That work was completed by Omann Brothers. The two areas where the storm sewer crossed were patched and a 100' foot section of path that was showing significant surface deterioration was overlaid. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Pay Estimate # 1 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Pay Estimate #1 in the amount of $2600 to Omann Bros. Inc for restoration of bituminous trail at Beaudry Park. BUDGET INFORMATION FUNDING: BUDGETED: X YES Otsego Creek Watershed Fund #408 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: PAY ESTIMATE #1 -FINAL CITY OF OTSEGO Beaudry Park Trail July 2, 2012 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Bituminous Patch and Overlay of Beaudry Park Trail Contractor: Omann Bros., Inc. Contract Amount: $2,600.00 Award Date: June 12, 2012 Completion Date: June 18, 2012 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Omann Bros., Inc 0iinte RchPdOln A ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE I CONTRACT AMOUNT USED TO DATE EXTENSION 1 Bituminous Patch and Overlay Trail 1 LS $2,600.00 $ 2,600.00 1 $ 2,600.00 Total Quote Schedule "A" Quote Schedule "A" TOTAL Total Work Completed to Date WE RECOMMEND PAYMENT OF: $ 2,600.00 $ 2,600.00 APPROVALS: CONTRACTOR: Omann Bros., Inc. Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: Title ENGINEER: HAKANSON ANDERSON Certification by Engineer: Wefecorrfnend payment for work and quantities as shown. Signed: OWNER: CITY OF OTSEGO Signed: Title: Date S:\Municipal\AOTSEGO\720\Beaudry Park Trail Patching Pay EstimateAs PE -1 $ 2,600.00 $ 2,600.00 $ 2,600.00 $ 2,600.00 $ 2,600.00 P Ot CITY (I F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.8 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Resolution 2012-54 accepting the amended 70th Street Feasibility Report dated 7/2/2012. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: A Feasibility Report for 70th Street Construction has been approved but amendments regarding bituminous street width and curb and gutter were requested by City Council. The Feasibility Report is attached and explains the need for the street and bike path, and the impacts and the funding sources. Region 7W has authorized the City of Otsego $800,000 of Federal Funding to construct this street due to its long-term regional funding importance. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Amended 701h St. Feasibility Report (7/2/12) • Resolutions 2012-54 Accepting the 70th St Feasibility Report Amended per Council Direction MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-54 Accepting the 70th Street Feasibility Report amended per council direction. BUDGET INFORMATION FUNDING: BUDGETED: x YES MSA $1,965,000 o NO Region 7W Federal Grant $800,000 ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: G1 of 0 Ot MINNESOTA FEASIBILITY REPORT FOR 70" STREET NE IMPROVEMENTS FROM LAMBERT LANE NE TO ODEAN AVENUE NE APRIL 9, 2012 AMENDED July 2, 2012 Prepared by: H��nson 11, kAnderson 3601 Thurston Avenue Anoka, Minnesota 55303 Telephone: (763) 427-5860 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 26052 7/2/12 Ronald J. agner, P.E. License No. Date S:\Municipal\AOTSEGO\388\OT388FEAS.doc July 2, 2011 Honorable Mayor and Council Members City of Otsego 8899 Nashua Avenue Otsego, MN 55330 RE: Feasibility Report for 70t" Street from Lambert Lane to Odean Avenue Dear Mayor and Council Members: Please find enclosed an amended feasibility report as requested by the council at the June 11`x' meeting for the above referenced project. We have determined that the project is necessary, cost effective and feasible from a technical engineering standpoint and will benefit the City. The amended feasibility report will be presented to the City Council at the July 9th council meeting. Sincerely, HAKANSON ANDERSON Ronald J. agner, PE RJW: Enclosures cc: Lori Johnson, City Administrator Tami Loff, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney S:\Municipal\AOTSEGO\388\OT388FEAS.doc CONTENTS I. INTRODUCTION................................................................................................................1 II. PURPOSE OF THE FEASIBILITY REPORT....................................................................1 III. ROADWAY IMPROVEMENT PROJECT A. Existing Conditions.............................................................................................. 1-4 B. Proposed Improvements....................................................................................... 5-7 C. Right -of -Way Acquisition...................................................... .................................. D. Estimated Costs........................................................................................................8 Table 1 — Project Cost Summary IV. ASSESSMENT POLICY.....................................................................................................8 V. PROJECT FUNDING A. MSA Account..........................................................................................................9 B. Internal City Funds...................................................................................................9 C. Federal Region 7W Grant (2016)...........................................................................10 VI. PROJECT SCHEDULE.....................................................................................................10 Table 2 — Project Schedule VII. CONCLUSIONS AND RECOMMENDATIONS............................................................11 ATTACHMENTS Exhibits Exhibit 1 — Location Map Exhibit 2 — Typical Section (Lambert Lane to MacIver Avenue) Exhibit 3 — Typical Section (MacIver Avenue to Martin Farms Avenue) Exhibit 4 — Typical Section (Martin Farms Avenue to Nadala Avenue) Exhibit 5 — Typical Section (Nadala Avenue to Oakwood Avenue) Exhibit 6 — Typical Section (Oakwood Avenue to Odean Avenue) Exhibit 7 — Right -of -Way Exhibit Tables Table 3 — Right -of -Way Acquisition — List of Impacted Properties Table 4 — Engineer's Estimate Street (Martin Farms Avenue to Nadala Avenue) Table 5 — Engineer's Estimate Street (Nadala Avenue to Oakwood Avenue) Table 6 — Engineer's Estimate Trail (Lambert Lane to Odean Avenue) I. INTRODUCTION The City of Otsego has requested that Hakanson Anderson prepare a report to determine the feasibility of constructing 70th Street from Marin Farms Avenue to Nadala Avenue and improving existing 70t1i Street from Nadala Avenue to Oakwood Avenue (CSAR 37). Included in the project is an off street bituminous trail from Lambert Lane to Odean Avenue. The improvements will meet Municipal and County State Aid design standards and the plans will be submitted to Wright County and Mn/DOT for review. The purpose of the project is to provide a more direct east -west route across the City of Otsego. The only existing direct route is CSAH 39, which is located along the northerly edge of the City. This route has been identified on the City's Transportation Plan since 1991 and is also identified on the Northeast Wright County Transportation Plan since at least 1994. The route was determined to meet the functional classification of a minor arterial by Mn/DOT. As proposed, the project will provide the City's west sewer district improved access to schools, commercial businesses within Otsego and commuting alternatives to I-94 and T.H. 10. II. PURPOSE OF THE FEASIBILITY REPORT This feasibility report will make recommendations regarding the irnprovernents, the project costs and the feasibility of the project. III. ROADWAY IMPROVEMENT PROJECT A. Existing Conditions 70t" Street Trail from Lambert Lane to MacIver Avenue This part of the project consists of constructing an off street bituminous trail along the north side of existing 70t" Street from Lambert Lane to MacIver Avenue. This section of 70th Street is a rural section street that was improved with a "shape and pave" project in 2007 and 2008. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. Page I S:\Muiiicipai\AOTSEGO\388\OT388FEAS.doc The Big Lake, Minnesota National Wetland Inventory (NWI) snap indicates no wetlands exist within this section of the project although the trail will cross Otsego Creek. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Platted right-of-way exists from Lambert Lane to Large Avenue. This 75 foot wide length of right-of-way north of the section line was dedicated when Duerr Creek was final platted. Platted right-of-way or other roadway easement does not exist in sufficient manner over the next'/4 mile east of Large Avenue. Platted right-of-way north of the section line of 60 to 70 feet wide exists over the'/4 mile west of MacIver Avenue and is sufficient for the construction of an off-street trail. This right-of-way was dedicated when Martin Farms was final platted. The street profile is flat to gently rolling. These grade changes will aid drainage along the proposed trail. 70th Street Trail from MacIver Avenue to Martin Farms Avenue This part of the project consists of constructing an off street bituminous trail along the north side of 70t1i Street from MacIver Avenue to Martin Farms Avenue. This section of 70t1i Street is an existing urban section street of which a portion was constructed in 2005 and another portion is being constructed in 2012. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project. Platted right-of-way exists north of the section line from MacIver Avenue to Martin Farms Avenue. Right-of-way measuring between 60 to 70 feet was dedicated when Martin Farms was final platted. The existing right-of-way is sufficient for construction of the proposed off-street trail. The street profile is flat to gently rolling. The proposed trail will drain toward the curb and use existing stone sewer for drainage. Page 2 S:\Municipal\AOTSEGO\388\OT388FEAS.doc 70th Street and Trail from Martin Farms Avenue to Nadala Avenue This part of the project consists of constructing 70th Street from Martin Farms Avenue to Nadala Avenue along with an off street bituminous trail. This section of 70th Street is predominantly farm field. McAllister Avenue is located approximately a 1/4 mile east of Martin Farins Avenue. Straddling the section line just west of McAllister Avenue is an active farmstead. A tributary to Otsego Creek is located approximately 200 feet west of Nadala Avenue. Test borings have been performed during the pre -design phase of the project to determine the exact soil characteristics. The soils in the project area are a clayey sand material. The subgrade soils are generally suitable for roadway construction; however, clayey soils are very sensitive to excessive moisture. Unsuitable soils will be excavated prior to constructing this section of street and trail The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project although a tributary to Otsego Creek will be crossed. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Platted right-of-way or other roadway easement does not exist between Martin Farms Avenue and Nadala Avenue. The street profile is gently rolling. These grade changes will aid drainage along the proposed street and trail. 70th Street and Trail from Nadala Avenue to Oakwood Avenue (CSAH 37) This part of the project consists of improving existing 70th Street and constructing an off-street trail along the north side of the roadway from Nadala Avenue to Oakwood Avenue (CSAH 37). This section of 701h Street consists of an existing, 19 foot wide gravel roadway and has an average daily traffic (ADT) of approximately 40. Test borings have been performed during the pre -design phase of the project to determine the exact soil characteristics. The soils in the project area are clayey sand fill over silty sand and sandy lean clay. The subgrade soils are generally suitable for roadway construction; however, silty and clayey soils are very sensitive to excessive moisture. Unsuitable soils will be excavated prior to reconstructing this section of street and constructing this section of trail Page 3 S:\Municipal\AOTSEGO\388\OT388FEAS.doe The Big Lake and Elk River, Minnesota National Wetland Inventory (NWI) maps indicate that wetlands exist within this section of the project. The wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. The City has prescriptive rights to maintain a 66 foot wide roadway over a majority of this section of the street. There are two rural residential lots that have been platted. Adjacent to the platted lots, a 50 foot platted right-of-way from section line exists the width of the two lots. The street profile is gently rolling. These grade changes will aid drainage along the street. 70"' Street Trail from Oakwood Avenue (CSAH 37) to Odean Avenue This part of the project consists of constructing an off street bituminous trail along the north side of CSAH 37 from Oakwood Avenue to Odean Avenue. This section of CSAH 37 is a rural section highway under the jurisdiction of Wright County. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Prescriptive roadway easement exists 66' wide except when closer to the intersection of Odean Avenue. Near Odean Avenue, a 50' wide right-of—way north of the section line exists and is sufficient for the proposed trail. The street profile is gently rolling. These grade changes will aid drainage along the proposed trail. Page 4 S:\Municipal\AOTSEGO\388\OT388FEAS.doe B. Proposed Improvements 70t' Street Trail from Lambert Lane to MacIver Avenue This section of trail will be constructed to meet Municipal State Aid (MSA) design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the outside right -of way boundary so as to allow future improvement of 70"' Street in this area without reconstruction of the trail. A proposed typical section for this trail is shown on Exhibit 2. As mentioned earlier, portions of this section have been platted. North of the section line a 75 to 60 foot wide right-of-way exists. Right-of-way acquisition will be required along a'A mile of this section of 70th Street. This property is owned by Gerald and Jeanette Kurtti. City staff has previously met with the Kurtti's regarding the trail and they indicated a willingness to work with the City in the purchase of easement or right-of-way to facilitate construction of the trail. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of-way acquisition table. Some tree removal will be necessary in an area adjacent to the Duerr Creek development. The existing trees consist of 3 rows of coniferous type trees that were within the right-of-way dedicated to the City at with the final plat. At least one row of the trees on the south side of the stand will need to be removed to allow construction of the trail. A culvert extension of the 70t" Street culvert will be required to cross Otsego Creek. 70"' Street Trail from MacIver Avenue to Martin Farms Avenue This section of trail will be constructed to meet MSA design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way. A proposed typical section for this trail is shown on Exhibit 3. The right-of-way for this section of trail has been platted. North of the section line a right-of-way exists measuring 60 to 70 feet. Additional right-of-way acquisition will not be required along this section of 70t1' Street. Slope easements and temporary construction easements are not anticipated at this time. Page 5 S:\Municipal\AOTSEGO\388\OT388FEAS.doc 70th Street and Trail from Martin Farms Avenue to Nadala Avenue This section of street and trail will be constructed to meet MSA and County State Aid Highway (CSAH) design standards. The street is proposed to be a 36 foot wide rural section (40' wide roadbed). The street will have two 12 foot travel lanes and two 6 foot bituminous shoulders and 2 foot wide of gravel supporting the bituminous edge. The design section will consist of a minimum of 7 inches of bituminous pavement over a minimum of 12 inches of class 5 aggregate base. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way. A proposed typical section for this street and trail is shown on Exhibit 4. As mentioned earlier, this section of roadway does not have any platted right-of- way. Right-of-way acquisition will be required along this section of the project to allow for construction of 701' Street and the off-street trail. The required right-of- way width for this section is 110 feet. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of- way acquisition table. The alignment of this section of 70th Street curves to the south to avoid the farmstead located along the section line just west of McAllister Avenue. The curves meet a 55mph design speed as required to meet MSA and CSAR standards. A crossing of a tributary to Otsego Creek will necessitate the need for a larger culvert crossing. It is projected that this street may receive an ADT of up to 3,300 upon completion. 70th Street and Trail from Nadala Avenue to Oakwood Avenue (CSAH 37) This section of roadway will be constructed to meet MSA and CSAH design standards. The street will follow the grade of the existing roadway to the extent possible. The street is proposed to be a 36 foot wide rural section (40' wide roadbed). The street will have two 12 foot travel lanes and two 6 foot bituminous shoulders. The design section will consist of a minimum of 7 inches of bituminous pavement over a minimum of 12 inches of class 5 aggregate base. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way although to minimize wetland fill or right -of way needs it may from time to time veer closer to the street. A proposed typical section for this street and trail is shown on Exhibit 5. In addition to the 70th Street improvements, turn and bypass lanes may have to be constructed on CSAH 37 at the intersection of 70th Street. Turn and bypass lanes will be constructed to improve safety. Page 6 S AMunicipaMOTS EGO\3 88\OT3 88FEAS. doe As mentioned above, the City has 66 foot wide prescriptive rights over this section of the street. Right-of-way acquisition will be required along most of 70th Street in this area to allow for improvement of the existing street and construction of the off- street trail. The maximum required right-of-way width for this section is 110 feet. The right-of-way for 70th Street will not be centered on the section line, rather for a majority of this section right of way acquisition will be primarily on the north side of the section line. There will be a 1000' section which will shift slightly south. This is to maximize the distance between homes and the improved street and also minimize takings for the majority of residential properties along this section and. Temporary construction or slope easements along 70th Street are not anticipated at this time. Additional right-of-way or temporary construction easements will be needed to construct the turn and bypass lanes on CSAH 37. This will be determined during the design phase. See Exhibit 7 for summary of right-of-way acquisition table. It is projected that this street may receive an ADT of up to 3,300 upon completion. 70t" Street from Oakwood Avenue (CSAH 37) to Odean Avenue This section of trail will be constructed to meet Municipal State Aid (MSA) design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the outside boundary of the existing right - of way so as to allow future improvement of 70th Street in this area without reconstruction of the trail. A proposed typical section for this trail is shown on Exhibit 6. As mentioned earlier, right-of-way for portions of this section of trail near Odean Avenue have been platted and a 50 foot wide right-of-way exists north of the section line. Additional right-of-way acquisition will be required along the remainder of CSAH 37 extending west to Oakwood Avenue. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of-way acquisition table. C. Right -of -Way Acquisition As mentioned above, right-of-way will have to be acquired between along a maj ority of the project. Exhibit 7 shows the properties that will be affected by the project and Table 3 summarizes the property owners, PID numbers and the type of acquisition. Page 7 S:\Muuicipal\AOTSEGO\388\OT388FEAS.doc The total amount of right-of-way required is approximately 13 acres with an estimated cost of $275,000, including the appraisals, easement descriptions, legal surveying and exhibits. Costs associated with obtaining right-of-way for federal aid projects can be more expensive due to the need to comply with state and federal requirements. The estimated right-of-way area is based on the centerline of the proposed roadway shifting north or south of the section for certain locations, thus reducing the number of properties affected by the project. A Estimated Costs Construction and project costs were estimated for each section of 70'1'Street. Tables 4, 5 and 6 detail the costs. Table 1 summarizes the estimated project costs: Table 1 Project Cost Summary Section of 70"' Street Estimated Project Costs Martin Farms Avenue to Nadala Avenue Street (non -existing to rural paved) $ 830,000 Nadala Avenue to Oakwood Avenue Street (existing ravel rural to rural paved, includes turn/bypass lanes ) $ 1,310,000 Lambert Lane to Odean Avenue Trail $ 360,000 Subtotal $ 2,500,000 Estimated Right -of -Way and Acquisition Costs $ 265,000 Total Estimated Project Cost $ 2,765,000 IV. ASSESSMENT POLICY The City Code sets guidelines for determining assessment amounts for properties that abut MSA designated streets. The ordinance indicates that abutting properties shall be assessed for the costs of a typical street and any additional costs shall be paid for by the City. The City Council may elect not to assess the abutting properties along 701h Streetbased on the following unique circumstances related to this project: The status of 701h Street is being revised from a local street to a collector street in what is anticipated to remain a rural character area outside of the City's designated Sanitary Sewer District for an extended period of time given current economic conditions. 2. The change in functional status of 70th Street from local street to collector street will result in an increase in traffic volume along this roadway that is not generated as a result of development of abutting parcels along the new or improve sections of street. Page 8 S:\Municipal\AOTSEGO\388\OT388FEAS.doc 3. The proposed roadway improvements are an interim measure with long term planned expansion to a four -lane urban section design as adjacent properties develop in accordance with the Comprehensive Plan. Abutting properties may be subject to future assessment or other funding mechanism for the future improvements of the roadway that will be required when these parcels develop at urban densities as guided by the Comprehensive Plan. V. PROJECT FUNDING A. MSA Account The 70th Street corridor from Lambert Avenue to Oakwood Avenue (CSAR 37) is currently on the City of Otsego's MSA system. The section from Oakwood Avenue to Odean Avenue is on Wright County's state aid system. Therefore, the street and trail qualifies for MSA funding for construction, right-of-way acquisition and engineering services. The City receives MSA allotments annually, 25% of which is allocated for maintenance. The remaining 75% is designated for construction. MSA allotments are determined based on population and roadway mileage within the City. The 2012 MSA allotment is $618,667, of which $464,000 is for construction. Otsego's MSA balance as of January 1, 2012 is approximately $1,500,000. The City can also advance up to three times the available construction allotment, which would add approximately $1,392,000 to the construction balance. This would result in $2,892,000 available to the City for 70t11 Street. The City of Otsego is constructing a'/a mile of urban 70t' Street from Marlowe Avenue to Martin Farms Avenue. The project cost of this is estimated at estimated to be $350,000 leaving $2,542,000. B. Internal City Funds The City has approximately $473,000 in an internal street fund that accumulated from MSA fund paybacks of City for use of local funds advanced to acquire right- of-way for improvements to 85th Street. These funds were not generated from property tax revenue. This money is available for street construction projects within the City and is allocated in accordance with the City's Capital Improvement Plan. This money can be used specifically for purchase of right-of-way as the state aid reimbursement is an after the fact needs repayment and federal funds cannot be used for right-of-way acquisition. Page 9 S:\Muiiicipal\AOTSEGO\388\OT388FEAS.doe C. Federal Region 7W Grant (2016) Region 7W cities and counties have allocated approximately $3,000,000 in federal money to be used on appropriate MSA or CSAH routes in 2016. The Region 7W Technical Advisory Committee and Transportation Policy Board have reviewed the City of Otsego's request for the funds and decided to grant $800,000 toward the project recognizing the project's long term regional significance as well as immediate local needs. The Region 7W Grant funding is available in July of 2015 and the City will utilize internal funding to advance construction of the project with repayment forwarded to the City. VI. PROJECT SCHEDULE A project schedule has been prepared for this project as follows: Table 2 Project Schedule 70th Street and Trail from Lambert Lane to Odean Avenue May/June 2012 Present Feasibility Report to Council and Residents* September 2012 2016 Federally Funded Projects added to the STIP (State Transportation Improvement Program) Authorization to Proceed from State October 2012 90% Complete Plans for Council and Residents Review* November 2012 SHPO (state Historic Preservation Office) review and approval of environmental documents December 2012 Project Memorandum approved by State January 2013 to Final Plans Approved by State and obtain ROW March 2014 April 2014 Open Bids and Award Contract May 2014 to October 2014 l't year of Construction — Grading, Aggregate Base and Asphalt Base Course May 2015 to 2" d year of Construction — Wear Course Paved and Trail Constructed July 2015 July 2015 Project Completion *Mailed notice to properties. Page 10 S:\Municipal\AOTSEGO\388\OT388FEAS.doc VII. CONCLUSIONS AND RECOMMENDATIONS We find that this project is necessary, cost effective and feasible from a technical and engineering standpoint, and benefits the City. Construction of 70th Street will provide a much needed east -west connection across Otsego providing access to local residents, area businesses and regional transportation corridors. The coni -lection of 70th Street has been identified on the City' Transportation Plan as a priority project and is also identified on the Northeast Wright County Transportation Plan as a future regional minor arterial street. The awarding of a grant in the amount of $800,000 by MN/DoT Region 7W to complete the 70t11 Street project is evidence of the route's long term regional significance as well as immediate local needs. Our office recommends that the City Council accept this report and direct preparation of plans and specifications in accordance with MN/DoT procedures. Furthermore, this project is not recommended to be combined with any other projects. This project is large enough to attract competitive bids as a stand-alone project. Page 11 S:\Municipal\AOTSEGO\388\OT388FEAS.doc EXHIBITS Exhibit 1— Location Map Exhibit 2 — Typical Section (Lambert Lane to MacIver Avenue) Exhibit 3 — Typical Section (MacIver Avenue to Martin Farms Avenue) Exhibit 4 — Typical Section (Martin Farms Avenue to Nadala Avenue) Exhibit 5 — Typical Section (Nadala Avenue to Oakwood Avenue) Exhibit 6 — Typical Section (Oakwood Avenue to Odean Avenue) Exhibit 7 — Right -of -Way Exhibit i a�1,d s� laif11 �vv �0 01N1i ♦1�' 1�� std �d rr faf>t ■■S i r4 w� s MM M i' mum�� v 1 iiMEW st M w1mr" 19t1 MW Mu +., j. a i, r •• A . ♦ r- f—AlHakanson Anderson 1 ;•r Jp h d CITY OF SeExistingO \erR �Y4�''•4'� IMPROVEMENT —�� EXHIBIT 1 1 Miles MINNESOTA 2ATA SOURCES WRIGHT COUN t DEPT., MN DNR S CITY OF OTSEGO Bypass Turn Lane Improvement Area LOCATION MAP �i 1 i� '•. � a .Jl� a - � �'� . y s t t lZIL Rei ,�. rtd Ef ,. . N Legend 70TH STREET CITY OF SeExistingO - -....� Off Street Trail Non Existing to Rural to Rural = 2012 Construction 0 0.25 0.5 IMPROVEMENT —�� EXHIBIT 1 1 Miles MINNESOTA 2ATA SOURCES WRIGHT COUN t DEPT., MN DNR S CITY OF OTSEGO Bypass Turn Lane Improvement Area LOCATION MAP 12' ---m— TRAIL BED �1 10' :I �\ AlHakanson l- Anderson Jul 02, 2012 — 3: 1 9pm K:\cad—eng\PROJECTS\MUNICIPAL\OT3 CITY Ot OF 0 OTSEGO ALBERTVILLE eMINNESOTA g � x- 1 4 ROW ROW FOOTPRINT = 120' — 140' 3" ASPHALT 6" CLASS 5 TRAIL ONLY FEAS.dwg (LAMBERT LANE TO MACIVER AVE.) -A EXHIBIT 2 OT388 otCITY o�{�,��i se o MINNESOTA �— 12' --� ROW Hakanson ■�■Anderson Jul 02, 2012 — 3:19pm K:\cad_eng\PROJECTS\MUNICIPAL\0T3 TRAIL ONLY FEAS. d wg (MACIVER AVE. TO MARTIN FARMS AVE.) EXHIBIT 3 OT388 Ot§e TY OF 0 MINNESOTA 2' GRAVEL SHOULDER 36' ROAD BED- 2' GRAVEL SHOULDER ►— 12' T r JL --O'Hakanson Anderson Jul 02, 2012 — 3:22pm K:\cad—eng\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg 70TH STREET (MARTIN FARMS TO NADALA AVE.) EXHIBIT 4 OT388 2' GRAVEL SHOULDER 36' ROAD BED 12' ---- TRAIL BED T�1� a ®� 44' ADDITIONAL ROW 3" ASPHALT • a 6" CLASS 5 ]HHakanson Anderson Jul 02, 2012 — 3: K:\cad_eng\PROJEi ROW 12' VEHICLE 1 12' VEHICLE TRAVEL LANE TRAVEL LANE 2' GRAVEL SHOULDER i 66' PERSCRIPTIVE ROW I CL OF EXISTING GRAVEL ROAD 70TH STREET (NADALA AVE. TO OAKWOOD AVE.) 7 1/2" ASPHALT 12" CLASS 5 EXHIBIT OT388 fff'1 "I CITY ®F se o MINNESOTA � H - TRAIL j BED 10, _ TRAIL 0 ROW 3"ASPHALT 50' 6" CLASS 5 --- Hakanson Anderson TRAIL ONLY EXHIBIT 6 Jul 02, 2012 — 3:22pm (OAKWOOD AVE. TO ODEAN AVE.) oT3ss K:\ccd_e g\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg TABLES Table 3 — Right -of -Way Acquisition — List of Impacted Properties Table 4 — Engineer's Estimate Street (Martin Farms Avenue to Nadala Avenue) Table 5 — Engineer's Estimate Street (Nadala Avenue to Oakwood Avenue) Table 6 — Engineer's Estimate Trail (Lambert Lane to Odean Avenue) TABLE 3 PRELIMINARY RIGHT-OF-WAY ACQUISITION SUMMARY 70th Street from Lambert Lane to Odean Avenue Ref # Property Owner PID# Type Strip/Sever Width ft Length (ft) Estimated Acres of Taking 1 Gerald D and Jeanette A Kurtti 118-800-254-200 Strip 12 714 0.1967 2 Gerald D and Jeanette A Kurtti 118-122-001080 Strip 12 270 0.0744 3 Gerald D and Jeanette A Kurtti 118-122-002080 Strip 12 270 0.0744 4 John G Kolles Revocable Trust 118-500-304300 Strip 50 to 0 230 0.1320 5 John G Kolles Revocable Trust 118-500-311200 Sever 110 1397 3.3958 6 Clarance L Schumacher Family Lp 118-500-311100 Sever 110 1397 3.4534 7 Clarance L Schumacher Family Lp 118-500-304100 n/a 0 0 0.0000 8 1 Greninger Family Trust 118-500-293300 Strip 65 to 44 672 0.8976 9 Chris P & Laura A Vevea 118-500-322200 Strip 33 to 17 350 0.7569 10 Wayne A Becker 118-500-293400 Strip 44 to 27 1997 1.6281 11 Gary R & Luann H Greninger 118-500-322201 Strip 0 232 0.0000 12 Gary R & Luann H Greninger 118-500-322202 Strip 0 47 0.0000 13 Valerius Meadows Inc c/o Allen Valerius 118-500-321100 Strip 17 885 0.3454 14 Dale P Valerius 118-182-001010 n/a 0 330 0.0000 15 Marvin & Doreen M. Valerius 118-500-321200 Strip 0 200 0.0000 16 Wayne A Becker 118-500-294200 Strip 27 690 0.4277 17 Nicholas J Kolles 118-500-294201 Strip 10 298 0.0684 18 Wayne A Becker 118-500-294100 Strip 44 332 0.3354 19 Merlin R Valerius 118-500-294400 Strip 44 810 0.8182 20 Allen J & Jacki Valerius 118-182-002010 n/a 0 330 0.0000 21 Merlin R Valerius 118-500-294401 Strip 44 213 0.2152 22 Bradley O & Deborah L Praught 118-500-332200 Strip 44 114 0.1152 23 Bradley O & Deborah L Praught 118-500-283300 Strip 17 114 0.0445 24 Merlin R Valerius 118-500-294402 Strip 44 205 0.2071 25 Lance E & Laura L Bolson 118-500-283302 Strip 32 250 0.1837 26 1 Terry L & Cheryl A Westemeier 118-500-283301 Strip 32 250 0.1837 27 Desoto Associates 118-500-283403 Strip 15 790 0.2720 28 Paul Miller 118-500-283400 Strip 15 280 0.0964 29 Robert D & Rachel A Cullinan 118-500-283402 Strip 0 25 0.0000 30 Robert D & Rachel A Cullinan 118-500-283401 Strip 0 170 0.0000 Estimated Totals 12.84 TABLE 4 ENGINEER'S ESTIMATE 70TH STREET FROM MARTIN FARMS AVENUE TO NADALA AVENUE Bid Schedule "A" - Streets Item No. Description Estimated Quantity Unit Price Extension 1 Mobilization 1 LS $21,000.00 $21,000 2 Clearing and Grubbing 1 LS $2,000.00 $2,000 3 Common Excavation (P) 11,509 CY $4.00 $46,036 4 Muck Excavation (EV) 0 CY $5.00 $0 5 1 Common Borrow (LV) 0 CY $8.00 $0 6 Salvage Topsoil To Stockpile (CV) 15,071 CY $4.00 $60,284 7 Salvage Topsoil From Stockpile (LV) 7,673 CY $2.00 $15,346 8 Class 5 Aggregate Base (100% Crushed) 11,441 TON $10.00 $114,410 9 Type MV 3 Non -Wearing Course Mixture (B) 4,160 TON $51.00 $212,160 10 Type MV 4 Wearing Course Mixture (B) 2,090 TON $53.00 $110,770 11 Bituminous Material For Tack Coat 1,510 GAL $2.50 $3,775 12 Class 2 Aggregate for Shouldering 1,026 TON $15.00 $15,390 13 Traffic Control 1 LS $1,000.00 $1,000 14 Sign Panels, Type C 14 SF $32.00 $448 15 4" Double Solid Line Yellow - Paint - 2 times 6,600 LF $0.40 $2,640 16 4" Solid Line White - Paint 6,600 LF $0.20 $1,320 17 12" Solid Line White - Paint 24 LF $2.50 $60 18 Seeding - Type Lawn Restoration 4.4 ACRE $1,250.00 $5,500 19 Seeding Mixture - 250 815 LBS $5.00 $4,075 20 Commercial Fertilizer, 10-10-10 2,720 LBS $0.50 $1,360 21 Mulch Material Type 1 10.90 TON $250.00 $2,725 Total - Bid Schedule "A" Bid Schedule "B" - Storm Sewer $620,299 Item No. Description Estimated Quantity Unit Price Extension 1 15" RCP Apron 8 EACH $300.00 $2,400 2 24" RCP Apron 4 EACH $650.00 $2,600 3 48" RCP Apron 2 EACH $1,300.00 $2,600 4 15" RC Pipe Sewer Design 3006 CL III (all depths) 160 LF $25.00 $4,000 5 24" RC Pipe Sewer Design 3006 CL III (all depths) 300 LF $32.50 $9,750 6 48" RC Pipe Sewer Design 3006 CL III (all depths) 100 LF $100.00 $10,000 7 Erosion Control Interlocking Block 440 SY $25.00 $11,000 Total - Bid Schedule "B" S:\Municipa1\A0TSEG0\388\ot388 Eng Est -p shoulder.xls $42,350 Total - Bid Schedules "A" & "B" $662,649 Overhead & Contingency (25%) $165,662 Total Project Cost $828,311 TABLE 5 ENGINEER'S ESTIMATE 70TH STREET FROM NADALA AVENUE TO OAKWOOD AVENUE Bid Schedule "C" - Streets Item No. Description Estimated Quantity Unit Price Extension 1 Mobilization 1 LS $33,000.00 $33,000 2 Clearing and Grubbing 1 LS $2,000.00 $2,000 3 Common Excavation (P) 14,024 CY $4.00 $56,096 4 Muck Excavation (EV) 2,241 CY $5.00 $11,205 5 Common Borrow (LV) - Salvaged CL 5 3,204 CY $4.00 $12,816 6 Salvage Topsoil To Stockpile (CV) 10,483 CY $4.00 $41,932 7 Salvage Topsoil From Stockpile (LV) 4,542 CY $2.00 $9,084 8 Salvage Class 5 to Stockpile for Common Borrow use(LV) 2,681 CY $4.00 $10,724 9 Class 5 Aggregate Base (100% Crushed) 17,221 TON $10.00 $172,210 10 Class 2 Aggregate for Shouldering 1,026 TON $15.00 $15,390 11 Type MV 3 Non -Wearing Course Mixture (B) 6,265 TON $51.00 $319,515 12 Type MV 4 Wearing Course Mixture (B) 2,825 TON $53.00 $149,725 13 Bituminous Material For Tack Coat 2,225 GAL $2.50 $5,563 14 Traffic Control 1 LS $5,000.00 $5,000 15 Sign Panels, Type C 25 SF $32.00 $800 16 4" Double Solid Line Yellow - Paint - 2 times 10,200 LF $0.40 $4,080 17 4" Solid Line White - Paint 10,200 LF $0.20 $2,040 18 12" Solid Line White - Paint 24 LF $2.50 $60 19 Seeding -Type Lawn Restoration 6.5 ACRE $1,250.00 $8,125 20 Seeding Mixture - 250 1,300 LBS $5.00 $6,500 21 Commercial Fertilizer, 10-10-10 4,065 LBS $0.50 $2,033 22 Mulch Material Type 1 16.25 TON 1 $250.00 $4,063 Total - Bid Schedule "C" Bid Schedule "D" - Storm Sewer $838,961 Item No. Description Estimated Quantity Unit Price Extension 1 15" GS Pipe Apron 36 EACH $300.00 $10,800 2 24" Safetly Apron 18 EACH $650.00 $11,700 3 15" CS Pipe Culvert 720 LF $25.00 $18,000 4 Catch Basin w/ Casting 3 EACH $25.00 $75 5 Interlocking Erosion Control Block 520 SY $25.00 $13,000 6 B618 Curb 2250 LF $25.00 $56,250 7 24" RC Pipe Sewer Design 3006 CL III (all depths) 540 LF $32.50 $17,550 Total - Bid Schedule "D" Bid Schedule "E" - Turn and Bypass Lanes $127,375 Item No. Description Estimated Quantity Unit Price Extension 1 Common Excavation (P) 745 CY $4.00 $2,980 2 Salvage Topsoil To Stockpile (CV) 891 CY $4.00 $3,564 3 Salvage Topsoil From Stockpile (LV) 231 CY $2.00 $462 5 Class 5 Aggregate Base (100% Crushed) 1,036 TON $13.50 $13,986 6 Type MV 3 Non -Wearing Course Mixture (B) 896 TON $53.00 $47,488 7 Type MV 4 Wearing Course Mixture (B) 224 TON $55.00 $12,320 8 Bituminous Material For Tack Coat 186 GAL $2.50 $465 9 Sign Panels, Type C 10 SF $32.00 $320 10 4" Solid Line White - Paint 1,410 LF $0.20 $282 11 4" Broken Line White - Paint 40 LF $2.50 $100 12 Seeding -Type Lawn Restoration 0.3 ACRE $1,250.00 $375 13 Seeding Mixture - 250 21 LBS $5.00 $105 14 Commercial Fertilizer, 10-10-10 150 LBS $0.50 $75 15 Mulch Material Type 1 0.60 TON $250.00 $150 Total - Bid Schedule "E" S:\Municipal\A0TSEG0\388\ot388 EngEst-p shoulder.xis $82,672 Total - Bid Schedules "C", "D" & "E" $1,049,008 Overhead & Contingency (25%) $262,252 Total Project Cost $1,311,260 TABLE 6 ENGINEER'S ESTIMATE 70TH STREET TRAIL FROM LAMBERT LANE TO ODEAN AVENUE Bid Schedule "F" - Trail Item No. Description Estimated Quantity Unit Price Extension 1 Mobilization 1 LS $2,000.00 $2,000 2 Clearing and Grubbing 1 LS $1,000.00 $1,000 3 Salvage Topsoil To Stockpile (CV) 2,200 CY $4.00 $8,800 4 Salvage Topsoil From Stockpile (LV) 367 CY $2.00 $734 5 Common Excavation (P) 100 CY $4.00 $400 6 Muck Excavation (EV) 100 CY $5.00 $500 7 Common Borrow (LV) - Salvaged Cl 5 150 CY $4.00 $600 8 Class 5 Aggregate Base (100% Crushed) 8,468 TON $10.00 $84,680 9 Type MV 4 Wearing Course Mixture (B) 3,594 TON $53.00 $190,482 10 Sign Panels, Type C 25 1 SF $32.00 $800 Total - Bid Schedule "F" S:\Municipa1W0TSEG0\388\ot388 EngEst-p shoulder.xls $287,996 Total - Bid Schedules "F" $287,996 Overhead & Contingency (25%) $71,999 Total Project Cost $359,995 a` �► �, 1111 ■---------11 X11■ .11111f�. � ■■ 1111111, �� ■ = /1111�� ,,�� '111 � - ,>;• ' :•�. •1111► i� `� ♦ ♦ i� �� x/11/ i� ii l iii 111/� afar IIC C i ii ://III►,' CIIII il/ ��//l►�� 1 1111111111111111 ► C 11111111111 C O .n ■ � /11111111 � ,��/'� � "� �► : /II�w �►��i rr��r alI ■ s .. FA off. •''�� off\ \\ 111 \V O Film, ��j�1 s�111111►� ��/1 ■/ �,� �� a 1111111 s fill fill �� _ _. ■i ■■ ■■ �- �,ii .:n 1 4 d - TH 24' •2Y io ;2s- 26 23 2 J j] _ 22 t *s, i ", 13 - kir,r ®o cf J: --FE ® ® Q 00 •f I f E �. y ,T ,.♦ � a i k TN 0 1,000 2.000 3.000 Feet i Hakanson ,' Anderson 1) CITY OF Otle o MINNESOTA Legend Proposed Trail Existing Roads Proposed Road Alignment ni o, Parcel No. N A EXHIBIT 7 RIGHT-OF-WAY EXHIBIT RESOLUTION NO. 2012-54 A RESOLUTION ACCEPTING THE AMENDED FEASIBILITY STUDY FOR 70T" STREET NE IMPROVEMENTS, FROM LAMBERT LANE TO ODEAN AVENUE NE WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by Hakanson Anderson Associates, Inc. and presented to the Council on the 9th day of July 2012 and declares the improvement feasible, for an estimated cost of $2,765,000; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost—effective, and feasible as detailed in the feasibility report. Adopted by the council this 9th day of July 2012. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk ot388 ResAcceptAmended FeasRpt 10 OtsTeg o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff July 9, 2012 PRESENTER(s) REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3. 9 Liquor License for Cowboy Motion to approve the new liquor license for Cowboy Jack's Saloon from July 9, 2012 to June 30, 2013. Jack's Saloon AGENDA ITEM DETAILS RECOMMENDATION City staff recommends approval of the attached new liquor license for AMG Otsego LLC, DBA Cowboy Jack's Saloon for July 9, 2012 to June 30, 2013. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? n/a n/a BACKGROUND/JUSTIFICATION: AMG Otsego LLC, DBA Cowboy Jack's Saloon — On -Sale and Sunday License SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • AGM Otsego LLC, DBA Cowboy Jack's Saloon MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the new liquor license for Cowboy Jack's Saloon from July 9, 2012 to June 30, 2013. BUDGET INFORMATION FUNDING: ACTION TAKEN �i APPROVED AS REQUESTED ❑ DENIED COMMENTS: BUDGETED: ❑ YES ❑ NO ❑ TABLED ❑ OTHER (List changes) 11�h r�r - t R O f a � 889.9 Nashua Avenue NE, Otsego IVIN 55330 APPLICATION FOR LICENSE On -Sale Intoxicating Liquor License. kon-Sale_Sunday Liquor Llcense On -Sale Wine On -Sale 3.2 Malt Liquor License Off -Sale Liquor License Off -Sale 12 Beer License Page 1 of 4 Workers'Compensation insurance Company V\1�,.5 e4-61 Co • _ Folicy # .W LICENSEE'S SALES & USE TAX ID # -2SI•-- `Cb}ilpTo apply for sales tax number, call 651-296-6181 or 1-800-657-3777 Applicant's name (Business, partnership, corporation DOB Social Security # DBA or trade name License address ` Business phone Applicant's Prime phone �`9,� f, t� r��uW h n�-� �. �' Imo._. S�,w'�-e. •#�� t� � � «- �. �� - �2�� City County State Zip Code License Period ;1 ` a "e,i, lJ,' _Y_ , , From 1 to 3 o Give name,.residence, title and date of birth for all partners, or the officers and directors of a corporation. Also, state.the Partnership interest of each Partner and for a corporation the Percent of stock held by each officer. Name Social Security # Title DOB Percent stock or partnership Interest Address City State Name Social Security #. Title DOB Percent stocxorpartnersnip uueirbt Address City State Name Social Security # Title DOB Percent stock or partnership interest Address City State Date of Incorporation State of Incorporation Certificate Number Is corporation authorized to do business in Minnesota? 0 L �4K) Yes No_ Purpose of corporation If a subsidiary of another corporation, give name and address of parent corporation 1. Describe premises to be Ilcense (locatlon, facilities). �1� r ; t .�•`— A � el, rr J� �r t r� tV V\r. �V\�J1` -S Page 2 of 4 Floor establishment is located on Seating capacity Hours food will be available Number of people restaurant employs � 5 1 koM Nin IiGWIL * (MNA(�vA- talc � G Number of months per year establishment will be open Name of manager L a & � CL', to S 2. If this establishment is in conjunction with any other business (resort, etc.), describe business N� 3. Has applicant, partners, officers or employees ever had any Liquor Law violation in Minnesota or elsewhere, including State Liquor Control Penalties? —Yes _)C—No If yes, give date, charges and final outcome. 4. Is the applicant or any partner, officer, director, agent, employee, or anyone having an interest In relation to this application a member of the City Council In which the license will be issued? Yes --y—No If yes, what capacity? (if the applicant for this license or any of the associates is the spouse of a member of the governing body or where a family relationship exists, the member shall not vote on this application.) (PS 9015.94) Yes 1�_, No 5. Have the applicants any interest, directly or indirectly, in any other liquor establishment In the city issuing this license? If yes, give the name and address of the establishment. Yes No 6. During the past license year, has a summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802? if yes, attach a copy of the summons. XYes No 7. Will you serve liquor on Sunday? Amount of Sunday License Fee -N7 , U I certify that[ have read the above quer 4ons and that .he answs are true and correct to the best of my knowledge. Ary) +seaf> LLC-,_ _ �1a 111,12-- --7 Name of a (scant lease print ort a licant's sl nature / Date The License must have one of the following: intoxicating Liquor License Check One h A. Liquor Liability Insurance (Dram Shop) - $1,000,000 per person; $1,500,000 more than one person; $100,000 property destruction; $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or B. A Surety bond from a surety company with minimum coverage as specified above in A. or C. A certificate of the State Treasurer that the licensee has deposited with the State Treasurer $1,500,000.00 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of 1.5 million dollars. 3.2 Liquor License Page 3 of 4 3.2 Liquor License Check One A. Liquor Liability Insurance (Dram Shop) - $50,000 per person; $100,000 more than one person; $10,000 property destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or _B. A Surety bond from a surety company with minimum coverage as specified above In A. or C. A certificate from the State Treasurer that the licensee has deposited with the State Treasurer $100,000.00. In cash or securities which may legally be purchased by savings banks or for trust funds having a market value of $100,000.00. Page 4 of 4 REPORT BY SHERIFF I certify that to the best of my knowledge, the applicants named above have not been convicted within the last five years for any felony or vlolatlon of State law or municipal ordinance relating to the sale of liquor, except as follows; Signature Sheriff County Date If you have any questions concerning these recommendatlons or require additional Information, please feel free to contact me. OtsTeFo MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen, Finance Director July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.10 AGENDA ITEM DETAILS RECOMMENDATION: The Finance Department recommends approval of Resolution 12-55 accepting the donation of two bound volumes of the History of Wright County, Minnesota, Volumes I & II, 1915, donated to the City by John and Angie Praught. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: The City Council approved resolution 2012 — 32 adopting a policy regarding gifts and donations. The gift of two bound volumes of the History of Wright County, Minnesota, Volumes I & II, 1915 meets the criteria and intent of the policy. The City is very appreciative of the donation from John and Angie Praught. SUPPORTING DOCUMENTS: X ATTACHED NONE • Otsego Heritage Preservation Accession Form • Resolution 12-55 to accept gift MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-55 accepting the donation from John and Angie Praught in accordance with the City's gift and donation policy. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) OHPC ACCESSION FORM DaM Received Accesslon No. Title 4� / 6 `�'t of V- l Co c, v1 � Alt /�' f/} f t (,1 �,i e �r Q �l' V o ) T -, Originator ( q` Donor Name/Address U4 .. �c«e Restrictions location Total Size General Description and Condition of Material o t,V4 q4 Specific Description of Material: Type Amount Tvpe Amount ❑ Audio Recordings ❑ Photographs jE -Bound Volumes ❑ Microfilm ❑ Storage Boxes ❑ Movie Film ❑ Newspapers ❑ Scrapbooks ❑ Maps ❑ Other Arrangement of Material: ❑ Alphabetic ❑ Chronologic ❑ Numeric ❑ Topical (Subject) ❑ Not Arranged ❑ Other Approximate Inclusive Dates Accessioned By Date Additional Comments RESOLUTION NO.: 2012 - 55 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION OF TWO VOLUMES OF THE HISTORY OF WRIGHT COUNTY, 1915, FROM JOHN AND ANGIE PRAUGHT TO THE CITY OF OTSEGO WHEREAS, John and Angie Praught have made a donation of two volumes of the History of Wright County, 1915, to the City of Otsego, and WHEREAS, the donation to the City is for the purpose providing valuable information as to the history of Wright County and the City of Otsego; and, WHEREAS, the City has adopted Resolution 2012 — 32 establishing a policy regarding gifts and donations to the City; and, WHEREAS, the donation from John and Angie Praught is consistent with the criteria and intent of the policy; and WHEREAS, the City and its Heritage Preservation Commission are very appreciative of the gift. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation from John and Angie Praught is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of July, 2012. CITY OF OTSEGO L" Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk P OtsTeg o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen, Finance Director July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.11 AGENDA ITEM DETAILS RECOMMENDATION: The Finance Department recommends approve of Resolution 12-56 accepting the donation of a wheel chair from Cabela's for use during the City's elections. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: The City Council approved resolution 2012 — 32 adopting a policy regarding gifts and donations. The gift of the wheel chair for use by the City during elections meets the criteria and intent of the policy. The City is very appreciative of the donation from Cabela's. SUPPORTING DOCUMENTS: X ATTACHED X NONE • Resolution to accept gift MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-56 accepting the donation from Cabela's in accordance with the City's gift and donation policy. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 56 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION FROM CABELA'S TO THE CITY OF OTSEGO OF A WHEEL CHAIR FOR THE CITY TO USE DURING ELECTIONS WHEREAS, Cabela's has made a donation of a wheel chair to the City of Otsego; and, WHEREAS, the donation to the City is for the purpose providing wheel chair assistance to residents who are participating in the upcoming elections; and, WHEREAS, the City has adopted Resolution 2012 — 32 establishing a policy regarding gifts and donations to the City; and, and WHEREAS, the Cabela's donation is consistent with the criteria and intent of the policy; WHEREAS, the City is very appreciative of the gift from Cabela's NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation from Cabela's is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of July, 2012. CITY OF OTSEGO AMA Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk 10 Ot STe r o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen, Finance Director July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.12 AGENDA ITEM DETAILS RECOMMENDATION: The Finance Department requests the City Council approve the request for payment from Kinghorn Company subcontractors for work completed through June 30, 2012 for the build out of the public works facility for city offices. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? The contract was approved on May 29, 2012 No public hearing is required. BACKGROUND/JUSTIFICATION: The City Council approved the contract with Kinghorn Company on May 29, 2012 to build out the public works facility to house the offices of the city staff. Kinghorn Company has provided the attached the approved application and certificate for payment from the following subcontractors: RTS Mechanical, LLC $2,785.00 Sentry Fire Protection, Inc. $2,340.00 J. Becher & Associates $11,545.00 Commercial Construction Services $16,740.00 Twin City Hardware $2,338.96 Kinghorn Company $12,044.00 Total47 792.96 SUPPORTING DOCUMENTS: X ATTACHED NONE • Contractor invoices MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the payment for work completed to date for the build out of the public works facility. BUDGET INFORMATION FUNDING: BUDGETED: X �i YES Revolving Capital Improvement Fund ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: TABLED ❑ OTHER (List changes) Project: Otsego Public Works COMPANY GENERAL CONTRACTORS REQUEST FOR PAYMENT DETAIL Draw: 1 Period Ending Date: June 30, 2012 Item ID Description Total Contract Amount Change Orders Previously Completed Work Work Completed This Period Presently Stored Materials Completed And Stored To Date % Complete Balance To Finish Retainage Balance 01-0 General Requirements 7,880.00 0.00 0.00 3,515.00 0.00 3,515.00 44.61% $4,365.00 $0.00 06-0 Wood & Plastics 26,007.00 0.00 0.00 935.00 0.00 935.00 3.60% $25,072.00 $0.00 08-0 Doors & Windows 23,712.00 0.00 0.00 2,338.96 0.00 2,338.96 9.86% $21,373.04 $0.00 09-0 Finishes 38,897.00 0.00 0.00 16,740.00 0.00 16,740.00 43.04% $22,157.00 $0.00 15-0 Mechanical 10,050.00 0.00 0.00 5,125.00 0.00 5,125.00 51.00% $4,925.00 $0.00 16-0 Electrical 16,230.00 0.00 0.00 11,545.00 0.00 11,545.00 71.13% $4,685.00 $0.00 17-0 Design/Engineering 4,900.00 0.00 0.00 3,395.00 0.00 3,395.00 69.29% $1,505.00 $0.00 18-5 Profit & Overhead 8,299.00 0.00 0.00 4,199.00 0.00 4,199.00 50.60% $4,100.00 $0.00 19-0 Owners Contingency 7% 9,520.00 0.00 0.00 0.00 0.00 0.00 0.00% $9,520.00 $0.00 Totals $145,495.001 $0.00 1 $0.00 1 $47,792.961 $0.001 $47,792.961 32.85%1 $97,702.041 $0.00 Total Amount Due: $47,792.96 14198 Northdale Blvd., Rogers, MN 55374 Phone: 763-428-8088 Fax 763-428-8090 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 (Instructions on reverse side) ittGF. ONE OF 2 PAGES To OWNER Otsego City Hall PROJECT: ptSego City Hall APPLICATION NO_: 1 Distribution to: PERIOD TO: ❑ OWNER PROTECT NOS.: C1 ARCHITECT RTS Mechanical LLC [� CONTRACTOR FROM CONTRACTOR: 306 Colbert Avenue IJrd VIA ARCHITECT: CONTRACT DATL•: 06/0112 ❑ Buffalo, ISI 55313 ❑ C014MCTFOR: Ran Spande (763)381-7302 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the hest of the Contractor's knowledge, Infor- Application is made for payment, as shown below,in connection with the Contract. mation and belief the AXbrk covered by this Application for Payment has been completed in accordance with the Contract Documents, that a1I amounts have been paid by the Continuation Sheet, AIA Document G703, is attached Contractor for Work for which previous Certificates for Payment were issued and pay - 1. ORIGINAL CONTRACT SUM... _ ....... _ _ .12,785.00 menus received froom-tlfe er, and that current payment shown herein is now lure 2. Net change by Change Orders ... . ....... ... s* 0.00 CONTR-SCT(�R� 3. CONTRACT SUM TO DATE (Line 1 t 2)........f 2,785.00 /< 06/27/2012 By: Da[er 4. TOTAL COMPLETED 8 STORED TO DATE ......1 2,785.00 (Column G on G703) 5- RETAINAGE a q of Completed 1Xbork (Columns D + E on c703) h. % of Stored btaterlal 3 (Column F on G703) Total Retainage (Line 5a + 5b or Tont in Column I of G703) ................ . mate or. mirinesoLa County of: %.Iright 0.00 Subscribed and sworn to before MCOWL OHNSON me this Tarly_ day or.1v�r , 7,b%?- 0.00 ^ JNL i1.. �ti Notary Public:upv.n�v� 0.00 My Commission expires_ �ec�1'A\,? 13 X\* 6. TOTAL EARNED LESS RETAINAGE............3 2,785.00 Line 5 To (Line 4 leCERTIFICATE FOR PAYMENT ss tal) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 0.00 In accordance with the Contract Documents, b2sed on ort -site observations and the data (Line 6 from prior Certifi[Me) .................3 comprising this application, the Architect certifies to the Owner that to the best of the 8. CURRENT PAYMENT DUE ......... : 2 , 785.00 A�tcci s knowledge, information and belief the Alork has progressed as indicated, the quality of the Work h in secordance with the Contract Documents, and the Contractor 9. BALANCE TO FINISH, IHCLLIDING RETAINAGE �/ // // Q/�t�_ C s entitled to payment of the AMOUNT CERTIFIED. (Line 3 less Line 6) 3 0.00 -7 ii -% / Z1 c�1 AMOUNT CERTIFIED CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in prevlous months by Owner Total approved this Monett TOTALS NE'r CHANGES by Change Order `tC � aiut- t u ^�\ (-C) Ln Ln m J tT W tJ W J CD tJ 70 M til 0 C 0 M M 0 0 3 ............................... (Atkrch explanation if amount certified differs from the rnnount applieel for. Initial all jigrtres on ibis Application and on the Cotninriation %vet that are changed to conform to the mrroum certified.) AKC,W4FEET: _-) ,1 nY: —�"�? Date: ( "L This Ccrtificiie is not ncgodable'.. The A'MO(iNT CERTIFIED is payable only to the Con- trrctor named lirtrin. I.tauance, payment Incl •rcceptance of payment are without m prejudice [a anv 1`191115 of the Ow•ticr or Coninctor tinder this Contract. CS) N 6702-1992 CD tJ r, cr) r; N CDN ti N cn 0 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 (Instructions on reverse side) PAGE ONE OF PAGES TO OWNER: PROJECT: Otsego Public Works APPLICATION NO.: 1 Distribution to: Kinghorn Company 8899 Nasville PERIOD TO: ❑ OWNER 14198 Northdale Blvd. Otsego, MN PROJECT NOS.: ❑ ARCHITECT Rogers, MN 55374 ❑ CONTRACTOR FROM CONTRACTOR: VIA ARCHITECT: CONTRACT DATE: ❑ Sentry Fire Protection, Inc. ❑ 4439 Hwy 12 S.W., Box 69, Waverly, MN 55390 CONTRACT FOR: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. I. ORIGINAL CONTRACT SUM ...... . ........... Y 2,340.00 2. Net change by Change Orders ............... f 3. CONTRACT SUM TO DATE (Line 1 t 2)........ S2 .340.00 4. TOTAL COMPLETED & STORED TO DATE ...... Y 2,340.00 (Column G on G703) 5. RETAINAGE: a. % of Completed Work S rn (Columns D + E on G703) co b. % of Stored Material S � (Column F on G703) o Total Retainage (Line 5a + 5b or Total in Column I of G703) .. 6. TOTAL EARNED LESS RETAINAGE ............ E (Line 4 less Line 5 Total) (,} 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) ................. E 8. CURRENT PAYMENT DUE ................. s 2 40 .00 9. BALANCE TO FINISH, INCLUDING RETAINAGE 000.00 (Line 3 less Line 6) _ CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGES by Change Order The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor- mation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and pay- ments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Sentry Fire Protection, Inc. By: 1" Date: 6-28-12 State of: Minnesota County of: Wright Subscribed and sworn to before me this day of �U/ t ------ 000000 FRANCES R LUHMAN Notary Public: ` i� NOTARY PUBLIC - MINNESOTA My Comm. Expires Jan. 31. 2015 My Commission expires: RG -W TEGX'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ........ (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation .Sheet that are changed to conform to the annount certified.) A -REI I: !�-r By: rte/( r Date:Ar t This Certificate is not negotiable. The AMOUNT CERTIFIED is payable on]), to the Con- tractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. G702-1992 ICL I ICL ATECL CL wnship Limits ;els m of F� 11 D. DANIEL LICHT From: Dave Peterson [dave@nut-dyn.com] Sent: Sunday, July 01, 2012 11:06 PM To: D. DANIEL LICHT Subject: Rockwoods JamFest Attachments: 20120701225055102.pdf; ATT00010.htm Hi Dan, I would like to make a request at the July 9th council meeting for a permit to hold Rockwoods JamFest on August 3-4 in the parking lot shared by Holiday Inn and Rockwoods as shown on attached site plan. Gate opens at 5PM Friday and music plays from 6PM to somewhere between midnight and IAM. Gate opens at 4PM Saturday and music plays from 5PM to somewhere between midnight and IAM. OnSite Sanitation will provide and service 38 portable sanitation units (Biffs) with hand sanitizers. 3 of these will be wheelchair accessible. They will also provide 4 hand wash stations. ASIA Security will provide 2 overnight security guards on Thursday night, Friday night, and Saturday night. They will also provide 18 security guards for crowd control from 3:30PM until crowds are gone on Friday night and Saturday night. The Wright County Sheriff will also provide during these hours 4 deputies and a supervisor to assist in crowd control. Richard Lefebvre is providing 962 parking spots directly north of Holiday Inn as well as an exit road through his property to Parrish Ave. His family will help the Wright County Sheriff department with traffic issues. Tracy Huebner from Allina will assist the Wright County Sheriff department if any emergency and medical services are needed. ACE Solid Waste will provide additional 8 yard dumpster and 36 trash carts and service them Saturday and Sunday mornings. Rockwoods staff will make sure all outdoor trash is collected before ACE comes to service. West Bend Mutual is providing liability insurance for this event up to $1,000,000 as well as an additional $1,000,000 umbrella policy. In addition to the parking lot lights, ticket booth lights, and the lights from Willingham's concessions, we will also have 4 light towers. Quaday Ave, the fire lane that goes around the Holiday Inn, and a pathway from the gate by SE corner of Holiday Inn to the NE corner of Rockwoods will be kept unobstructed as approved by Elk River fire marshall. Temporary fencing will be installed from SW corner of Holiday Inn to Quaday Ave sidewalk down to entrance to Rockwoods. From here bike barricades will circle back to block off backstage area. Fencing with gates will also go from NE corner of Rockwoods to Hwy 101 fence and from SE corner of Holiday Inn to Hwy 101 fence. All advertising and promotional materials will be removed Sunday August 5th. All attendees that will not be served alcohol will receive a red wristband. Those who want to drink alcohol and show a valid drivers license proving they are 21+ will receive a white wristband. I would also like to request that the City of Otsego provide us with the same concrete barriers as last year to help secure the stage. I would also like to request permission to put a portable sign at the corner of Co Rd 39 and Quaday Ave as well as a banner on the side of a semi -trailer near the river facing Hwy 101, both advertising our event and displaying the City of Otsego logo. Dave Peterson I Nutri-Dyn President 612-709-9950 cell I dave _nut-dyn.com Mi tCITY Of SV SK SPECIAL EVENT PERMIT APPLICANT: Rockwoods Bar and Grill APPLICATION: Request for approval of special event permit for Otsego Jamfest 2012. CITY COUNCIL MEETING: 9 July 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. Requests for special event permits are subject to the provisions of Chapter 7, Section 5 of the City Code. B. The event memorandum dated 1July 2012 submitted by Mr. David Peterson is incorporated herein. C. The Request for Council Action prepared by the City Planner, The Planning Company LLC, is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: 1. The outdoor event hours (not including setup/take down) shall be limited to: a. Friday, 5 August 2011: 5:OOPM to 1:OOAM b. Saturday, 6 August 2011: 4:OOPM to 1:OOAM 2. Any modifications to the submitted site plan for activities on and off site that shall be subject to review and approval of City staff. 3. Written permission from the property owner shall be submitted for all overflow off-street parking areas not owned by the organizers. 4. Event security, traffic control and emergency medical service shall be subject to review and approval of the Wright County Sheriff and City staff. 5. On -sale liquor shall comply with Chapter 7, Section 3 of the City Code. 6. The organizers shall provide documentation of insurance coverage in amounts as determined necessary by the City Attorney. 7. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a sign permit. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 9th day of July, 2012. Tami Loff, City Clerk 2 CITY OF OTSEGO By: Jessica L. Stockamp, Mayor DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Ross Demant, Parks and Recreation Manager July 09, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Parks and Recreation Manager Lori Johnson, City Administrator 5.1 Demant to Rockwoods/ Holiday Inn. They had about 340 attendees. This year the Ava Inspired group has rented the Prairie Park Pavilion and would like to hold the AGENDA ITEM DETAILS RECOMMENDATION: Recommend the approval of the request from the Ava Inspired 5K group to use Prairie Park on August 18th for their fundraising event. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: In 2010 the first Ava Inspired 5k run and walk was held starting at Otsego Prairie Park and running the route down Nashua and 85th and then ending in the park. The group also had a barbeque with about 400 people total for the day. In 2011 the group held a 5k run and walk starting at Rockwoods/Holiday Inn as part of Otsego Jamfest and ran the route on Park Ave, into Otsego County Park, and then returned on Park Ave. to Rockwoods/ Holiday Inn. They had about 340 attendees. This year the Ava Inspired group has rented the Prairie Park Pavilion and would like to hold the event there, running the route down Nashua, left on 85th, U-turn and follow 85th back to Nashua and back to the park. They also plan on holding a picnic lunch for their guests again. The event will take place on Saturday, August 18tH SUPPORTING DOCUMENTS: X ATTACHED NONE • Special Event Permit MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the request from the Ava Inspired 5K group to use Prairie Park on August 18th for their annual 5K race and to have the reservation fee waived. BUDGET INFORMATION FUNDING: BUDGETED N/A N/A ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 060' 141""1satw g SPECIAL EVENT PERMIT APPLICANT: Blair and Megan Huggins APPLICATION: Request for approval of special event permit for Ava Inspired 5K 2012. CITY COUNCIL MEETING: 9 July 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. Requests for special event permits are subject to the provisions of Chapter 7, Section 5 of the City Code. B. The event will be held on 18 August 2012 and consist of a 5K run/walk race over City streets originating and terminating at Prairie Park. C. The Request for Council Action prepared by Parks and Recreation Manager Ross Demant is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The route of the 5K race and traffic control provisions shall be subject to review and approval by the Parks and Recreation Manager. 2. Use of Prairie Park shall comply with all applicable policies and the City Code. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of July, 2012. CITY OF OTSEGO By: Jessica L. Stockamp, Mayor Attest: Tami Loff, City Clerk 0 Ot STe F O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 6.1 AGENDA ITEM DETAILS RECOMMENDATION: The City is soliciting bids that will be available for review at the Council meeting. The low bidder (subject to verifying all quotes) will be recommended at the meeting. The contractors have been chosen due to proximity and previous workmanship in the city. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BAC KG ROU N D/J U STI F ICATI O N: City Hall offices are being moved from the existing location to the Public Works Building. The creation of new office space within the Public Works Building creates the need for additional parking spaces thus requiring the expansion of the existing public works building parking lot. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Engineer Estimate MOTION: (Please word motion as you would like it to appear in the minutes.) BUDGET INFORMATION FUNDING: BUDGETED: x YES 414 Revolving Capital Improvement Fund n NO ACTION TAKEN ❑ APPROVED AS REQUESTED in DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: PUBLIC WORKS PARKING LOT REQUEST FOR BID July 9, 2012 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: New Public Works Parking Lot Contractor: Engineers Estimate Award Date: July 10, 2012 Completion Date: July 31, 2012 Rid Sohr .I. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT 1 Mobilization 1 LS 5000.00 5000.00 2 Clear and Grub 0.11 ACRE 50 000.00 S 5.500.00 3 Remove Curb and Gutter 152 LF 4.00 608.00 4 S -d Bituminous Pavement full de 157 LF 2.50 S 392.50 5 Remove Bituminous Pavement 11e SV 2.50 290.00 6 Salva e Aaarsuate and Stac ila 4" de 258 CY S 5.00 $ 1 290.00 7 Install Silt Fence 100 LF 2.50 250.00 8 Temporary Rock Cons coon Entrance t EA S 500.00 500.00 9 Common Excavation 1 LS 7,500.00 S 7,500.00 10 Aimrsoats Base C Class 5 lee CV 15.00 2970.00 11 Tyoe LV 2350 Bituminous Weer Course 117 TON 75.00 $ 8775.00 12 T e LV 2350 Bituminous Non Wear Course 157 TON Ill, 70.00 10 990.00 12 Bituminous Material for Tack Coat 65 GAL 4.00 111 280.00 13 lConaste Curb and Gutter BS -12 268 LF $ 20.00 3 5.360.00 14 4" Solid -me White 1 LS 2,500.00 2 500.D0 15 Install Electric Condult 90 LF 50.00 4 500.00 18 Traffic Conbol i L9 500.00 500.00 17 Seed Mixture 270 1 1-3 13 500.00 500.00 18 Restoration i I L9 Is 500.00 $ 500.00 19 Toll Bid Schedule S 68.188.80 TOTAL BID CONTRACTOR: AUTHORIZED SIGNATURE: DATE: S:\MunicipalWOTSEGO\924lot924PWEng Estxls PE - 1 $ WIS6.80 ri Halcanson Anderson July 9, 2012 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Public Works Parking Lot Expansion Dear Honorable Mayor and City Council: Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com 35 Quotes were received and opened on July 9, 2012, for Construction of Public Works Parking Lot Expansion. A total of 3 bids were received as shown on the attached Bid Tabulation and as listed below: Base Bid Omann Brothers Paving, Inc. $54,416.35 Midwest Asphalt Corp. $62,091.95 Rum River Contracting Co. $73,338.00 It was found that Omann Brothers Paving, Inc. of Albertville, Minnesota is the low bidder with a Base Bid of $54,416.35. We recommend award of the contract to the low bidder, Omann Brothers Paving, Inc. Sincerely, Hakanson Anderson J RJW:dmb Enclosure cc: Tami Loff, City Clerk ot924 hmccnoa BID TABULATION CITY OF OTSEGO Public Works Parking Lot Expansion Bids opened 12:00 p.m., July 9, 2012. There were 3 bids received, as shown herein. Total Bid Schedule "A" SUMMARY OF BIDDING: Total Base Bid Schedule A through D $54,416.35 Omann Brothers Paving, Inc. ot924bidtabBID TABULATION BT -1 OF 1 $54,416.35 $62,091.95 Midwest Asphalt Corp. $62,091.95 $73,338.00 Rum River Contracting Co. $73,338.00 Omann Brothers Paving, Inc. Midwest Asphalt Corp. Rum River Contracting Co. Bid Schedule "A" - ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization 1.00 LS $2,500.00 $2,500.00 $3,000.00 $3,00 $4,000.00 $4,000.00 2 Clear and Grub 0.11 ACRE $45,500.00 $5,005.00 $33,500.00 $3,685.00 $20,000.00 $2,200.00 3 Remove Curb and Gutter 152 LF $3.50 $532.00 $4.50 $684.00 $4.00 $608.00 4 Sawcut Bituminous Pavement (full depth) 157 LF $2.25 $353.25 $3.00 $471.00 $3.00 $471.00 5 Remove Bituminous Pavement 116 SY $2.00 $232.00 $5.25 $609.00 $5.00 $580.00 6 Salvage Aggregate and Stockpile (4" depth) 258 CY $5.00 $1,290.00 $13.90 $3,586.20 $8.00 $2,064.00 7 Install Silt Fence 550 LF $2.25 $1,237.50 $1.60 $880.00 $2.50 $1,375.00 8 Temporary Rock Construction Entrance 1 EA $1,500.00 $1,500.00 - $1,350.00 $1,350.00 $500.00 $500.00 9 Common Excavation 1 LS $6,000.00 $6,000.00 $6,700.00 $6,700.00 $8,760.00 $8,760.00 10 Aggregate Base (CV) Class 5 198 CY $31.20 $6,177.60 $36.50 $7,227.00 $50.00 $9,900.00 11 Tyoe LV 2350 Bituminous Wear Course 117 TON $81.00 $9,477.00 $90.00 $10,530.00 $125.00 $14,625.00 12 Tyoe LV 2350 Bituminous Non Wear Course 157 TON $76.00 $11,932.00 $76.75 $12,049.75 $110.00 $17,270.00 13 Bituminous Material for Tack Coat 65 GAL $4.00 $260.00 $7.00 $455.00 $5.00 $325.00 14 Concrete Curb and Gutter 136-12 268 LF $20.00 $5,360.00 $25.00 $6,700.00 $15.00 $4,020.00 15 4' Solid Line White - Paint 1 LS $300.00 $300.00 $350.00 $350.00 $1,000.00 $1,000.00 16 Install 4" Plastic Electric Conduit 180 LF $5.00 $900.00 $12.75 $2,295.00 $18.00 $3,24000 17 Articulated Concrete Block Mat 16 SY $85.00 S1,360.001 $95.001 $1,520.00 1 $150.00 $2,400.00 Total Bid Schedule "A" SUMMARY OF BIDDING: Total Base Bid Schedule A through D $54,416.35 Omann Brothers Paving, Inc. ot924bidtabBID TABULATION BT -1 OF 1 $54,416.35 $62,091.95 Midwest Asphalt Corp. $62,091.95 $73,338.00 Rum River Contracting Co. $73,338.00 RESOLUTION NO. 2012 - RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego, Public Works Parking Lot Expansion, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Base Bid Omann Brothers Paving, Inc. $54,416.35 Midwest Asphalt Corp. $62,091.95 Rum River Contracting Co. $73,338.00 AND WHEREAS, it appears that Omann Brothers Paving of Albertville, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Omann Brothers of Albertville, Minnesota in the name of the City of Otsego for the Public Works Parking Lot Expansion, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this day of July, 2012. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk OT924ResACCEPT BID