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09-10-12 CCCLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 10, 2012 TO: Tami Loff 3-1 Attached is the Claims List for the City Council. For more detail, please refer to the check detail registers. CLAIMS REGISTERS: 08-28-2012 $ 140,941.58 Check # 52042 - # 52053 08-30-2012 $ 15,355.78* Check # 52066 - # 52073 09-05-2012 $ 153,378.19 Check # 52074 - # 52119 VOIDED CHECKS: Check # 52054 - # 52065 due to printing error *Check # 52021 Otsego Festival ($3,273.03) PAYROLL: 09-05-2012 $ 38,016.26 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Century Link $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Aflac $ Total: $ GRAND TOTAL $ 344,418.78 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO *Check Summary Register© AUGUST 2012 Name Check Date 10100 BANK OF ELK RIVER Paid Chk# 052042 ACOUSTICS ASSOCIATES, INC. 8/28/2012 Paid Chk# 052043 AM PAINTING OF PRINCETON, 1 8/28/2012 Paid Chk# 052044 CLASSIC GLASS & MIRROR 8/28/2012 Paid Chk# 052045 FEHN COMPANIES 8/28/2012 Paid Chk# 052046 G R MECHANICAL PLUMBING & 8/28/2012 Paid Chk# 052047 INTERIOR COMPONENT GROUP 8/28/2012 Paid Chk# 052048 J. BECHER & ASSOC. INC. 8/28/2012 Paid Chk# 052049 KINGHORN COMPANY 8/28/2012 Paid Chk# 052050 LEFEBVRE'S CARPET 8/28/2012 Paid Chk# 052051 LIGHT F/X WINDOW COVERING 8/28/2012 Paid Chk# 052052 TCW FLOORING 8/28/2012 Paid Chk# 052053 TWIN CITY HARDWARE 8/28/2012 Total Checks Check Amt $1,208.00 $8,384.00 $3,850.00 $54,480.33 $7,325.00 $18,389.00 $9,564.01 $14,058.02 $8,264.18 $4,229.04 $2,140.00 $9,050.00 $140,941.58 08/28/12 1:49 PM Page 1 PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT 70TH ST - MF TO MARLOWE PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT CITY OF OTSEGO *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 052042 8/28/2012 ACOUSTICS ASSOCIATES, INC. E 414-41945-390 Contracted Services $1,208.00 PAY #1 Total ACOUSTICS ASSOCIATES, INC. $1,208.00 Paid Chk# 052043 8/28/2012 AM PAINTING OF PRINCETON, INC. E 414-41945-390 Contracted Services $8,384.00 PAY #1 Total AM PAINTING OF PRINCETON, INC. $8,384.00 Paid Chk# 052044 8/28/2012 CLASSIC GLASS & MIRROR E 414-41945-390 Contracted Services $3,850.00 PAY #1 Total CLASSIC GLASS & MIRROR $3,850.00 Paid Chk# 052045 8/28/2012 FEHN COMPANIES E 403-43100-390 Contracted Services $54,480.33 PAY #3 Total FEHN COMPANIES $54,480.33 Faid Chk# 052046 8/28/2012 G R MECHANICAL PLUMBING & HEAT E 414-41945-390 Contracted Services $3,975.00 PAY #1 E 414-41945-390 Contracted Services $3,350.00_ PAY #2 .otal G R MECHANICAL PLUMBING & HEAT $7,325.00 Paid Chk# 052047 8/28/2012 INTERIOR COMPONENT GROUP E 414-41945-390 Contracted Services $_18,3_89.00 PAY #1 Total INTERIOR COMPONENT GROUP $18,389.00 Paid Chk# 052048 8/28/2012 J. BECHER & ASSOC. INC. E 414-41945-390 Contracted Services $6,564.01 PAY #1A E 414-41945-390 Contracted Services $3,000.00 PAY #2 Total J. BECHER & ASSOC. INC. $9,564.01 Paid Chk# 052049 8/28/2012 KINGHORN COMPANY E 414-41945-390 Contracted Services $14,058.02 PAY #2 Total KINGHORN COMPANY $14,058.02 Paid Chk# 052050 8/28/2012 LEFEBVRE S CARPET E 414-41945-390 Contracted Services $8,264.18 PAY #1 Total LEFEBVRE S CARPET $8,264.18 Paid Chk# 052051 8/28/2012 LIGHT F/X WINDOW COVERINGS LLC E 414-41945-390 Contracted Services $4,229.04 PAY #1 Total LIGHT F/X WINDOW COVERINGS LLC $4,229.04 Paid Chk# 052052 8/28/2012 TCW FLOORING E 414-41945-390 Contracted Services $2,140.00 PAY #1 Total TCW FLOORING $2,140.00 Paid Chk# 052053 8/28/2012 TWIN CITY HARDWARE E 414-41945-390 Contracted Services $9,050.00 PAY #2 Total TWIN CITY HARDWARE $9,050.00 10100 BANK OF ELK RIVER $140,941.58 PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT 70TH ST - MF TO MARLOWE PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT PW OFFICE BUILDOUT 08/28/12 1:50 PM Page 1 CITY OF OTSEGO *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 403 Collector Roads Fund $54,480.33 414 Revolving Capital Improvements $86,461.25 $140,941.58 08/28/12 1:50 PM Page 2 CITY OF OTSEGO *Check Summary Register© AUGUST 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 052066 OTSEGO FESTIVAL INC 8/28/2012 Paid Chk# 052067 CNA, LTC 8/30/2012 Paid Chk# 052068 KATHY GROVER 8/30/2012 Paid Chk# 052069 MN DEPARTMENT OF HEALTH - 8/30/2012 Paid Chk# 052070 MARY OLSON 8/30/2012 Paid Chk# 052071 STANDARD INSURANCE CO 8/30/2012 Paid Chk# 052072 WRIGHT COUNTY AUDITOR -TRE 8/30/2012 Paid Chk# 052073 XCEL ENERGY 8/30/2012 Total Checks 08/30/12 1:03 PM Page 1 $2,685.00 FUN JUMPS $97.10 LONG TERM CARE INS $12.77 ELECTION MILEAGE $3,838.00 3RD QTR 2012 -WATER SUPPLY CO $28.86 FINANCE MTG MILEAGE $714.65 #150697 SEPT LIFE INS $1,104.91 JULY FINE/FEE DISB $6,874.49 16935 56TH $15,355.78 CITY OF OTSEGO 08/30/12 1:03 PM Page 1 *Check Detail Register© AUGUST 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 052021 8/22/2012 OTSEGO FESTIVAL INC E 101-45250-445 Community Events ($3,273.03) VOID CHECK #52021 Total OTSEGO FESTIVAL INC ($3,273.03) Paid Chk# 052066 8/28/2012 OTSEGO FESTIVAL INC E 101-45250-445 Community Events $500.00 WALTONS HOLLOW E 101-45250-445 Community Events $1,500.00 FUN JUMPS E 101-45250-445 Community Events $685.00 TEDDY BEAR BAND Total OTSEGO FESTIVAL INC $2,685.00 Paid Chk# 052067 8/30/2012 CNA, LTC G101-21705 Other Retirement $97.10 1103237 LONG TERM CARE INS Total CNA, LTC $97.10 Paid Chk# 052068 8/30/2012 GROVER, KATHY E 101-41410-321 Mileage/Travel _ $12.77 ELECTION MILEAGE Total GROVER, KATHY $12.77 Paid Chk# 052069 8/30/2012 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 Water Test Fee $3,838.00 3RD QTR 2012 - WATER SUPPLY CONN otal MN DEPARTMENT OF HEALTH - WATE $3,838.00 Paid Chk# 052070 8/30/2012 OLSON, MARY E 101-41600-360 Education/Training/Conferences $28.86 FINANCE MTG MILEAGE Total OLSON, MARY $28.86 Paid Chk# 052071 8/30/2012 STANDARD INSURANCE CO E 101-41600-130 Other Employer Paid Ins $157.39 #150697 SEPT LIFE INS E 101-41400-130 Other Employer Paid Ins $113.08 #150697 SEPT LIFE INS E 101-43100-130 Other Employer Paid Ins $350.29 #150697 SEPT LIFE INS E 250-42410-130 Other Employer Paid Ins $67.06 #150697 SEPT LIFE INS E 601-49400-130 Other Employer Paid Ins $13.42 #150697 SEPT LIFE INS E 602-49450-130 Other Employer Paid Ins $13.41 #150697 SEPT LIFE INS Total STANDARD INSURANCE CO $714.65 Paid Chk# 052072 8/30/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $1,104.91 JULY FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,104.91 Paid Chk# 052073 8/30/2012 XCEL ENERGY E 602-49450-322 Utilities $4,208.21 5850 RANDOLPH E 601-49400-322 Utilities $2,372.60 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $236.69 16935 56TH E 602-49450-322 Utilities $56.99 17388 52ND Total XCEL ENERGY $6,874.49 10100 BANK OF ELK RIVER $12,082.75 Fund Summary 10100 BANK OF ELK RIVER 101 General Fund $1,276.37 250 Comm. Dev. & Bldg Safety $67.06 601 Water Fund $6,224.02 602 Sewer Fund $4,515.30 $12,082.75 CITY OF OTSEGO *Check Summary Register© SEPTEMBER 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 052074 ALLIANCE BENEFIT GROUP HSA 9/5/2012 Paid Chk# 052075 AVENET, LLC 9/5/2012 Paid Chk# 052076 BATTERIES PLUS 9/5/2012 Paid Chk# 052077 BRIN NORTHWESTERN GLASS 9/5/2012 Paid Chk# 052078 BROCK WHITE CO LLC 9/5/2012 Paid Chk# 052079 CHARTER COMMUNICATIONS L 9/5/2012 Paid Chk# 052080 COLDWELL BANKER VISION 9/5/2012 Paid Chk# 052081 DAKOTA SUPPLY GROUP 9/5/2012 Paid Chk# 052082 ROSS E DEMANT 9/5/2012 Paid Chk# 052083 ECM PUBLISHERS INC 9/5/2012 Paid Chk# 052084 FLOYD TOTAL SECURITY 9/5/2012 Paid Chk# 052085 FRIENDLY THE CLOWN 9/5/2012 Paid Chk# 052086 GAMETIME 9/5/2012 Paid Chk# 052087 GRAINGER 9/5/2012 Paid Chk# 052088 GARY GROEN 9/5/2012 Paid Chk# 052089 HD SUPPLY WATERWORKS, LT 9/5/2012 Paid Chk# 052090 HOTSY EQUIPMENT OF MINNES 9/5/2012 Paid Chk# 052091 ICMA RETIREMENT CORP 9/5/2012 Paid Chk# 052092 JOHN DEERE FINANCIAL 9/5/2012 Paid Chk# 052093 JOSHUA JOHNSON 9/5/2012 Paid Chk# 052094 LORI JOHNSON -WARNER 9/5/2012 Paid Chk# 052095 KERN, DEWENTER, VIERE LTD 9/5/2012 Paid Chk# 052096 LEAGUE OF MN CITIES 9/5/2012 Paid Chk# 052097 LEAGUE OF MN CITIES INS TRU 9/5/2012 Paid Chk# 052098 LEAGUE OF MN CITIES INS TRU 9/5/2012 Paid Chk# 052099 MACARTHUR LAW OFFICE LLC 9/5/2012 Paid Chk# 052100 AARON J MARTIN 9/5/2012 Paid Chk# 052101 MENARDS 9/5/2012 Paid Chk# 052102 MN Dept of Transportation 9/5/2012 Paid Chk# 052103 NAPA AUTO PARTS 9/5/2012 Paid Chk# 052104 OFFICEMAX INCORPORATED 9/5/2012 Paid Chk# 052105 OMANN BROTHERS INC. 9/5/2012 Paid Chk# 052106 PUBLIC EMPLOYEES RETIREME 9/5/2012 Paid Chk# 052107 PURCHASE POWER 9/5/2012 Paid Chk# 052108 RANDY'S SANITATION 9/5/2012 Paid Chk# 052109 RICHARD A. ERICKSON 9/5/2012 Paid Chk# 052110 RUSH MAR LAND CORPORATIO 9/5/2012 Paid Chk# 052111 SUPERIOR LAWN 9/5/2012 Paid Chk# 052112 TARGET BANK 9/5/2012 Paid Chk# 052113 TEENCY THE CLOWN 9/5/2012 Paid Chk# 052114 TERMINAL SUPPLY CO 9/5/2012 Paid Chk# 052115 TOPPER MANUFACTURING CO 1 9/5/2012 Paid Chk# 052116 TRI COMMUNICATIONS SECURI 9/5/2012 Paid Chk# 052117 US INTERNET 9/5/2012 Paid Chk# 052118 WALTONS HOLLOW 9/5/2012 Paid Chk# 052119 WRIGHT COUNTY AUDITOR -TRE 9/5/2012 Total Checks 09/05/12 3:26 PM Page 1 $1,410.64 PPE 9/1/12 CH DTD 9/5/12 $700.00 12 MOS SVC PKG THRU 9/30/13 $118.64 BATTERIES - TRU MARK $4,400.00 PRAIRIE CNTR HANDICAP DOOR $632.52 GEOTEX BLANKET $119.00 MONTHLY SERVICE $2,500.00 6450 MARSHALL - LNDSCP/DRWY ES $3,479.32 METERS & METER SUPPLIES $83.34 SEPT DEPOSIT - HSA ACCT #80409 $225.25 FLAG FOOTBALL AD $81.23 KEYS FOR PRAIRIE CENTER $400.00 OTSEGO FESTIVAL $130.60 MOLDED SWING SEAT $121.50 US FLAGS $40.97 FINANCE LUNCHEON $543.40 15" LID COVERS $235.26 PRESSURE WASHER REPAIR $675.00 PLAN #304185 $453.51 FILTERS $420.00 JOHNSON EASEMENT VACATION - ES $83.34 SEPT DEPOSIT - HSA ACCT #448-9 $750.00 2ND QTR 2012 REVIEW $10,849.00 2012/2013 ANNUAL DUES - STOCKA $28,306.00 WORKERS COMPENSATION $1,279.00 ACCIDENT PLAN 7/1/12 - 7/1/13 $6,346.50 GEN'L LEGAL $1,500.00 7777 LASALLE - DRWY ESC REFUND $213.87 MAT'L FOR PARK ENCLOSURES $733.09 70TH ST TESTING $90.77 MISC REPAIR SUPPLIES $105.90 OFFICE SUPPLIES $882.40 BLACKTOP SUPPLIES $4,975.40 #677600 PPD 9/1/12 DH DTD 9/5/ $500.00 POSTAGE $425.76 13400 90TH ST $300.00 OTSEGO FESTIVAL - TEDDY BEAR B $669.87 HIDDEN CREEK TRAILS WETLAND ES $2,912.34 PARK PROPERTIES $187.86 MISC SUPPLIES $400.00 OTSEGO FESTIVAL $361.87 MISC REPAIR/MAINT SUPPLIES $515.79 SWEEPER BROOM $735.00 SECURITY SOFTWARE UPGRADE/DATA $51.25 SECURENCE $538.00 OTSEGO FESTIVAL $72,895.00 SEPT SHERIFF PATROL $153,378.19 CITY OF OTSEGO 09/05/12 3:26 PM Page 1 *Check Detail Register© SEPTEMBER 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 052074 9/5/2012 ALLIANCE BENEFIT GROUP E 250-42410-123 Health $83.34 PPE 9/1/12 CH DTD 9/5/12 G 101-21706 Hospitalization/Medical Ins $577.24 PPE 9/1/12 CH DTD 9/5/12 E 101-41600-123 Health $250.02 PPE 9/1/12 CH DTD 9/5/12 E 101-43100-123 Health $500.04 PPE 9/1/12 CH DTD 9/5/12 Total ALLIANCE BENEFIT GROUP $1,410.64 Paid Chk# 052075 9/5/2012 AVENET, LLC E 101-41400-390 Contracted Services $700.00 31361 12 MOS SVC PKG THRU 9/30/13 Total AVENET, LLC $700.00 Paid Chk# 052076 9/5/2012 BATTERIES PLUS E 101-45200-220 Repair/Maint Supply (GENERAL) $118.64 33-844056 BATTERIES - TRU MARK Total BATTERIES PLUS $118.64 Paid Chk# 052077 9/5/2012 BRIN NORTHWESTERN E 208-41940-525 Building Improvements $4,400.00 519356S PRAIRIE CNTR HANDICAP DOOR Total BRIN NORTHWESTERN $4,400.00 Paid Chk# 052078 9/5/2012 BROCK WHITE CO LLC E 222-49490-220 Repair/Maint Supply (GENERAL) $632.52 12239777-00 GEOTEX BLANKET Total BROCK WHITE CO LLC $632.52 Paid Chk# 052079 9/5/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 052080 9/5/2012 COLDWELL BANKER VISION E 702-41400-310 Miscellaneous $2,500.00 6450 MARSHALL - LNDSCP/DRWY ESC REFUND Total COLDWELL BANKER VISION $2,500.00 Paid Chk# 052081 9/5/2012 DAKOTA SUPPLY GROUP E 601-49400-203 Other Supplies $3,479.32 7487374 METERS & METER SUPPLIES Total DAKOTA SUPPLY GROUP $3,479.32 Paid Chk# 052082 9/5/2012 DEMANT, ROSS (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 SEPT DEPOSIT - HSA ACCT #804092 Total DEMANT, ROSS (HSA) $83.34 Paid Chk# 052083 9/5/2012 ECM PUBLISHERS INC E 101-45250-440 Recreation Programming $225.25 IC354716 FLAG FOOTBALL AD Total ECM PUBLISHERS INC $225.25 Paid Chk# 052084 9/5/2012 FLOYD TOTAL SECURITY E 101-41940-203 Other Supplies $81.23 304682 KEYS FOR PRAIRIE CENTER Total FLOYD TOTAL SECURITY $81.23 Paid Chk# 052085 9/5/2012 FRIENDLY THE CLOWN E 101-45250-445 Community Events $400.00 OTSEGO FESTIVAL Total FRIENDLY THE CLOWN $400.00 Paid Chk# 052086 9/5/2012 GAMETIME E 101-45200-220 Repair/Maint Supply (GENERAL) $130.60 812564 MOLDED SWING SEAT Total GAMETIME $130.60 Paid Chk# 052087 9/5/2012 GRAINGER E101-45200-210 Operating Supplies (GENERAL) $121.50 9910588806 US FLAGS CITY OF OTSEGO 09/05/12 3:26 PM Page 2 *Check Detail Register© SEPTEMBER 2012 Check Amt Invoice Comment Total GRAINGER $121.50 Paid Chk# 052088 9/5/2012 GROEN, GARY E 101-41600-360 Education/Training/Conferences $40.97 FINANCE LUNCHEON Total GROEN, GARY $40.97 Paid Chk# 052089 9/5/2012 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $543.40 5347420 15" LID COVERS Total HD SUPPLY WATERWORKS, LTD $543.40 Paid Chk# 052090 9/5/2012 HOTSY EQUIPMENT OF MINNESOTA E 101-43100-400 Repairs & Maint - Cont $235.26 40840 PRESSURE WASHER REPAIR Total HOTSY EQUIPMENT OF MINNESOTA $235.26 Paid Chk# 052091 9/5/2012 ICMA RETIREMENT CORP G 101-21705 Other Retirement $675.00 PPE 9/1/12 PLAN #304185 Total ICMA RETIREMENT CORP $675.00 Paid Chk# 052092 9/5/2012 JOHN DEERE FINANCIAL E 101-45200-220 Repair/Maint Supply (GENERAL) $65.58 1103783 FILTERS E 101-45200-220 Repair/Maint Supply (GENERAL) $65.58 1103783 FILTERS E 101-45200-220 Repair/Maint Supply (GENERAL) $69.47 1103783 FILTERS E 101-45200-220 Repair/Maint Supply (GENERAL) $74.83 1105683 BLADES E 101-45200-220 Repair/Maint Supply (GENERAL) $178.05 1106282 REPAIR PARTS Total JOHN DEERE FINANCIAL $453.51 Paid Chk# 052093 9/5/2012 JOHNSON, JOSHUA G701-22278 JOSHUA JOHNSON EASMENT VAC $420.00 701-22278 JOHNSON EASEMENT VACATION - ESC REFUND Total JOHNSON, JOSHUA $420.00 Paid Chk# 052094 9/5/2012 JOHNSON -WARNER, LORI (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 SEPT DEPOSIT - HSA ACCT #448-98887 Total JOHNSON -WARNER, LORI (HSA) $83.34 Paid Chk# 052095 9/5/2012 KDV E 101-41600-304 Accounting & Auditing $750.00 154666 2ND QTR 2012 REVIEW Total KDV $750.00 Paid Chk# 052096 9/5/2012 LEAGUE OF MN CITIES E 101-41400-355 Dues & Memberships $10,819.00 2012/2013 MEMBERSHIP DUES E 101-41100-355 Dues & Memberships $30.00 2012/2013 ANNUAL DUES - STOCKAMP Total LEAGUE OF MN CITIES $10,849.00 Paid Chk# 052097 9/5/2012 LEAGUE OF MN CITIES INS TRUST E 101-45200-204 Insurance $4,265.00 23193 WORKERS COMPENSATION E 101-41600-204 Insurance $1,123.75 23193 WORKERS COMPENSATION E 101-43100-204 Insurance $17,200.00 23193 WORKERS COMPENSATION E 101-41400-204 Insurance $1,123.75 23193 WORKERS COMPENSATION E 250-42410-204 Insurance $535.00 23193 WORKERS COMPENSATION E 601-49400-204 Insurance $1,548.25 23193 WORKERS COMPENSATION E 602-49450-204 Insurance $1,548.25 23193 WORKERS COMPENSATION E 222-49490-204 Insurance $962.00 23193 WORKERS COMPENSATION Total LEAGUE OF MN CITIES INS TRUST _ $28,306.00 Paid Chk# 052098 9/5/2012 LEAGUE OF MN CITIES INS TRUST E 101-41400-204 Insurance $1,279.00 VL00087501 ACCIDENT PLAN 7/1/12 - 7/1/13 Total LEAGUE OF MN CITIES INS TRUST $1,279.00 Paid Chk# 052099 9/5/2012 MACARTHUR LAW OFFICE LLC CITY OF OTSEGO *Check Detail Register© SEPTEMBER 2012 Total Check Amt Invoice Comment E 101-41700-301 Legal Services $300.00 MTGS G 701-22275 KALEIDOSCOPE CUP $449.50 KALEIDOSCOPE G701-22272 KC 6TH REPLAT (TO KC 10TH) $72.50 KITTREDGE 10 G701-22279 KITTREDGE CROSSING 11TH $333.50 KITTREDGE 11 G701-22426 FIN PLAT ARBOR CRK 3 $43.50 ARBOR CREEK 3 E101-41700-301 Legal Services $5,147.50 GEN'L LEGAL Total MACARTHUR LAW OFFICE LLC $6,346.50 Paid Chk# 052100 9/5/2012 MARTIN, AARON J E 702-41400-310 Miscellaneous $1,500.00 Total MARTIN, AARON J $1,500.00 Paid Chk# 052101 9/5/2012 MENARDS E 101-45200-210 Operating Supplies (GENERAL) $36.32 2572 E 101-45200-220 Repair/Maint Supply (GENERAL) $30.11 2883 E 101-43100-240 Small Tools/Equipment $147.44 95714 Total MENARDS $213.87 Paid Chk# 052102 9/5/2012 MN DEPT OF TRANSPORTATION E 403-43100-390 Contracted Services $733.09 P00000539 Total MN DEPT OF TRANSPORTATION $733.09 Paid Chk# 052103 9/5/2012 NAPA OF ELK RIVER INC E 101-45200-220 Repair/Maint Supply (GENERAL) $45.95 640144 E 101-45200-220 Repair/Maint Supply (GENERAL) $7.47 640603 E 101-45200-220 Repair/Maint Supply (GENERAL) $22.41 640686 E 101-45200-220 Repair/Maint Supply (GENERAL) $7.47 640958 E 101-45200-220 Repair/Maint Supply (GENERAL) $7.47 640959 Total NAPA OF ELK RIVER INC $90.77 Paid Chk# 052104 9/5/2012 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $105.90 850289 Total OFFICEMAX $105.90 Paid Chk# 052105 9/5/2012 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $882.40_ 9885 Total OMANN BROTHERS INC. $882.40 Paid Chk# 052106 9/5/2012 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $2,303.43 E 101-41400-121 PERA $753.42 E 101-41600-121 PERA $529.05 E 101-43100-121 PERA $1,153.55 E 602-49450-121 PERA $52.95 E 250-42410-121 PERA $130.05 E 601-49400-121 PERA $52.95 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,975.40 Paid Chk# 052107 9/5/2012 PURCHASE POWER E 101-41400-206 Postage $500.00 Total PURCHASE POWER $500.00 Paid Chk# 052108 9/5/2012 RANDY S SANITATION E 101-41940-325 Garbage Service $216.62 E 101-45200-325 Garbage Service $14.04 E 101-43100-325 Garbage Service $195.10_ Total RANDY S SANITATION $425.76 7777 LASALLE - DRWY ESC REFUND CEDAR 4X4'S MAT'L FOR PARK ENCLOSURES DOLLY 70TH ST TESTING MISC REPAIR SUPPLIES MISC REPAIR SUPPLIES MISC REPAIR SUPPLIES MISC REPAIR SUPPLIES MISC REPAIR SUPPLIES OFFICE SUPPLIES BLACKTOP SUPPLIES #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 #677600 PPD 9/1/12 DH DTD 9/5/12 POSTAGE 8899 NASHUA AVE CART RENTAL - PRAIRIE PARK 13400 90TH ST 09/05/12 3:26 PM Page 3 CITY OF OTSEGO 09/05/12 3:26 PM Page 4 *Check Detail Register© SEPTEMBER 2012 Check Amt Invoice Comment Paid Chk# 052109 9/5/2012 RICHARD ALAN PRODUCTIONS E 101-45250-445 Community Events $300.00 OTSEGO FESTIVAL - TEDDY BEAR BAND Total RICHARD ALAN PRODUCTIONS $300.00 Paid Chk# 052110 9/5/2012 RUSH MAR LAND CORPORATION INC G 703-21980 Hidden Creek Trail Subd $669.87 703-21980 HIDDEN CREEK TRAILS WETLAND ESCROW REFUND rotal RUSH MAR LAND CORPORATION INC $669.87 Paid Chk# 052111 9/5/2012 SUPERIOR LAWN E 602-49450-390 Contracted Services $633.23 610 W/S PROPERTIES E 601-49400-390 Contracted Services $633.24 610 W/S PROPERTIES E 101-45200-390 Contracted Services $1,645.87 610 PARK PROPERTIES Total SUPERIOR LAWN $2,912.34 Paid Chk# 052112 9/5/2012 TARGET BANK E 101-41410-205 Election Supplies $9.27 24560736221 ELECTION SUPPLIES E 101-41410-205 Election Supplies $103.55 24560851085 ELECTION SUPPLIES E 101-41400-201 Office Supplies and Expenses $4.05 24560851085 MISC SUPPLIES E 101-41100-360 Education/Training/Conferences $21.12 24560869573 MEETING SUPPLIES E 101-45300-310 Miscellaneous $11.16 24560883071 STORAGE FOR HERITAGE BOOKS E 101-43100-210 Operating Supplies (GENERAL) $38.71 24560883371 MISC CLEANING SUPPLIES Total TARGET BANK $187.86 Paid Chk# 052113 9/5/2012 TEENCY THE CLOWN E 101-45250-445 Community Events $400.00 OTSEGO FESTIVAL Total TEENCY THE CLOWN $400.00 Paid Chk# 052114 9/5/2012 TERMINAL SUPPLY CO, INC. E 101-43100-220 Repair/Maint Supply (GENERAL) $361.87 62977-00 MISC REPAIR/MAINT SUPPLIES Total TERMINAL SUPPLY CO, INC. $361.87 Paid Chk# 052115 9/5/2012 TOPPER MANUFACTURING CO INC. E101-43100-210 Operating Supplies (GENERAL) $515.79 16409-530 SWEEPER BROOM Total TOPPER MANUFACTURING CO INC. $515.79 Paid Chk# 052116 9/5/2012 TRI COMMUNICATIONS SECURITY SV E 101-43100-402 Repairs/Maint Buildings $735.00 13318 SECURITY SOFTWARE UPGRADE/DATA TRANSFER otal TRI COMMUNICATIONS SECURITY SV $735.00 Paid Chk# 052117 9/5/2012 US INTERNET E 101-41400-390 Contracted Services $51.25 989798 SECURENCE Total US INTERNET $51.25 Paid Chk# 052118 9/5/2012 WALTONS HOLLOW E 101-45250-445 Community Events $538.00 OTSEGO FESTIVAL Total WALTONS HOLLOW $538.00 Paid Chk# 052119 9/5/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $72,895.00 PATROL -12-9 SEPT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 10100 BANK OF ELK RIVER $153,378.19 CITY OF OTSEGO *Check Detail Register© SEPTEMBER 2012 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 General Fund $131,421.73 208 Community Facilities Fund $4,400.00 222 Citywide Stormwater(NPDES II) $1,594.52 250 Comm. Dev. & Bldg Safety $748.39 403 Collector Roads Fund $733.09 601 Water Fund $6,257.16 602 Sewer Fund $2,234.43 701 Development Eascrows Fund $1,319.00 702 Builders Escrow Fund $4,000.00 703 Wetland Escrows $669.87 $153,378.19 09/05/12 3:26 PM Page 5 3_2A OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER August 27, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Dan Scharber, Doug Schroeder and Tom Darkenwald. Excused absence: Councilmember Vern Heidner. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Ron Wagner, City Engineer and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. 1.1 Special Presentation: Monticello Hospital District update. Chief Executive Officer of New River Medical Center Marshall Smith presented the 2011 annual report. Copies of the report were passed out to the City Council. Other hospital representatives present were Joni Poulok, Heather Eidem and Otsego District Board Representative Robert VanDenBerg. Mr. Smith said that in October 2012, New River Medical Center will change to a non-governmental, nonprofit 501(c) 3. CM Darkenwald asked if there will be two boards. Mr. Smith said yes two boards, one will be the district board and the other is nonprofit board. CM Darkenwald asked which one is the holding company. Mr. Smith said the district board. Mayor Stockamp asked how the members of the nonprofit board are chosen. Mr. Smith said by the district board. City Administrator Johnson said one concern for the city is the hospital district's tax levy. She asked Mr. Smith what the district's levy plans were for 2013. Mr. Smith said that that they do have a deficiency for 2012 and plan to levy. City Administrator Johnson asked if the Medical Center has looked at ways of cutting back on operating costs and said that the city's goal is to not have any hospital district levies. Mr. Smith said they have looked at salary and non -salary and said there goal is to reduce it without reducing service. Mr. Smith said that they are looking at all possibilities and working with the bond holder on an assessment. City Administrator Johnson asked what the amount of the estimated levy is projected to be. Mr. Smith said 1.5 million which will double the existing hospital district tax. City Administrator Johnson said that the city is disappointed as the city is trying to keep taxes low for residents and then other taxing districts such as the hospital increase the tax. She stressed that Mr. Smith and the Medical Center Board and staff review the budget and make additional reductions to eliminate the levy. Ms. Johnson stated that the majority of Otsego residents do not use the New River hospital although based on the proposed levy they will now be paying more to support an operating shortfall for a hospital they do not use which is contrary to the request and desire of the City Council. CM Darkenwald said a couple of years ago the hospital levy was $800,000 and that we were trying to reduce the levy down to zero and now you are talking about increasing the levy to $1.5 million. Mr. Smith agreed. State Representative Mary Kiffmeyer introduced herself and said she is running to be the local senator for this area. She said she is available as a resource to the City Council if needed. Mrs. Kiffmeyer stated that the detailed packet made available to the residents by the City Council is very good and she appreciates that. 2. Consider agenda approval. CM Scharber motioned to approve as written. Seconded by CM Schroeder. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. August 13, 2012 6:00 PM Meeting. B. August 13, 2012 Special City Council Meeting. 3.3 Received Commission Meeting Minutes. A. Heritage Preservation Commission June 12, 2012. 3.4 Pay Estimates/Requests: A. 70tH Street. B. City Hall Project. 3.5 Kaleidoscope SAC/WAC Agreement. CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion carried. 4. Public Works: 4.1 2012 Bituminous Trail, Parking Lot and Driveway Maintenance Project. City Engineer Wagner presented the staff report. City staff is recommending Allied Blacktop Company in the amount of $39, 889.38. CM Scharber asked if this would be done this fall. City Engineer Wagner said yes by September 151H CM Scharber motioned to approve award of 2012 Bituminous Trail, Parking Lot and Driveway Maintenance project to Allied Blacktop Company in the amount of $39,889.38. Seconded by CM Schroeder. All in favor. Motion carried. S. City Council Reports and Updates. No items. 6. Staff Reports and Updates. City Administrator Johnson said that the Wright County Economic Development Partnership will be hosting the second State of the Cities meeting on September 13. Otsego is one of the Cities presenting. All City Council members are invited to attend. City Administrator Johnson said she would like the Economic Development Authority (EDA) to call a special meeting to review economic development polices on September 24, 2012, if all EDA members can be present that night and if it works with the City Council schedule. The City Council agreed and recommended the EDA president call a meeting and that the Council meeting be moved to 6:00p.m. CM Scharber motioned to move the September 24, 2012 City Council meeting to 6:00 PM. Seconded by CM Darkenwald. All in favor. Motion carried. 7. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:30 PM. 2 Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk 3.3A Otsego Heritage Preservation Commission - July 10, 2012 Meeting Commissioners Present: Toni Seroshek, Chris Wilson, Tom Constant, John Noll, Jamie Plantenberg-Selbitschka, Gail Anderson. Mayor Jessica Stockamp. Toni called the meeting to order at 7pm and the minutes of the previous meeting were approved. Commissioners willing and able to go to the Preservation Conference September 13 and 14 in Fergus Falls were John Noll, Toni Seroshek and Gail Anderson. Toni will expedite the registrations and forward them to Tami Loff at the City offices. No report has arrived from Dr. Rothaus to date. The Mayor will suggest City Planner Dan Licht make another contact with him. The Otsego Festival OHPC booth was discussed. We agreed we will ask for the site on the Festival grounds we have had previously. We will feature our findings regarding the McDonald house. We will display Chris' painting of the original house, run a video about the excavation and deconstruction process which a television station ran, distribute Dr. Rothaus' report (if we have it), display the wood beam Chris salvaged as well as the square nails she kept. We will have a work night at the next meeting, DUE TO A CONFLICT SCHEDULED FOR AUGUST 16 AT 7PM. Please come with your materials ready or near -ready. We will need two posters. Chris will salvage one and Gail will purchase another. One will include pictures from the archeological dig and building interpretation and the other will contain the history of the house. Dan will see that we have the Rothaus report we may then wish to duplicate all or part of. Toni will see that we have candy for the Festival. Tom will construct some sturdy easels for our project. John will help Chris set up the site on Saturday am and Commissioners will determine work hours at the table interacting with festival -goers. Park signs project: We looked at possible pictures for park signs. We still need to read/review Elaine Norin's books for appropriate quotations for the signs. Chris will bring a CD of pictures from her book. Meeting adjourned at 8:OOpm. Submitted by Gail Anderson, Recorder 3_3B Otsego Police Commission Minutes July 10, 2012 Present: Jason Warehime, Dana VanDenBerg, Paul Fields, Denise Andruska, Rob VanDenBerg. Police Officer: None present Meeting called to order at: 6:40p.m. Informational Handouts reviewed- Received and reviewed. Agenda: APPROVED —Corrected City Council updates. May 29 —Jason, June 4 Meghan MINUTES from: May meeting- Approved OPEN FORUM (5 minute limit): None OLD BUISNESS: Police Commission Vacancy- Still open. Posted on Otsego City web site. McGruff Volunteers — Meghan is keeping a list of people willing to be McGruff. Meghan not present however Denise will contact her for the list. National Night Out: Jason will contact Target. Discussed the date was incorrect in the view. National Night out is August 7, 2012. NEW BUSINESS: August Meeting — No meeting planned. City Council Meeting Updates: • May 29, 2012 — Jason • June 4, 2012 - Meghan City Council Meeting assignments: • July 23, 2012 -Jason • August 13, 2012 -Denise Meeting Adjourned 6:55 p.m. No August Meeting. 10 Otkoo MINNESOTA C - DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner 9/10/12 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 3.4A AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends final payment for construction of a new parking lot required for the relocation of City Hall to 13400 90th St. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: City Hall has been relocated to be within the Public Works building to consolidate staff to one area. The additional office space required additional parking. The parking lot was expanded to accommodate that need. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Final Pay Estimate #1 MOTION: (Please word motion as you would like it to appear in the minutes.) Approve payment in the amount of $50,738.04 to Omann Brothers for construction of City Hall parking lot. BUDGET INFORMATION FUNDING: BUDGETED: X YES 2012 CIP FAC -12-007 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED 71 TABLED ❑ OTHER (List changes) COMMENTS: FINAL PAY ESTIMATE #1 CITY OF OTSEGO Public Works Parking Lot Expansion August 31, 2012 Honorable Mayor & City Council City of Otsego 13400 90th Street Otsego, MN 55330 RE: Public Works Parking Lot Expansion Contractor: Omann Brothers Paving, Inc. ContractAmount: $54,416.35 Award Date: Completion Date: Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Omann Brothers Paving, Inc. ENGINEER ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 Mobilization 1.00 LS $2,500.00 2,500.00- 1 $ 2,500.00 2 Clear and Grub 0.11 ACRE $45.500.00 5,005.00 0.11 $ 5,005.00 3 Remove Curb and Gutter 152 LF $3.50 $ 532.00 152 $ 532.00 4 Sawcut Bituminous Pavement (full depth) 157 LF $2,25 353.25 157 $ 353.25 5 Remove Bituminous Pavement 116 SY $2.00 232.00 116 $ 232.00 6 Salvage Aggregate and Stockpile (4" depth) 258 CY $5.00 1,290.00 258 1.290.00 7 Install Silt Fence 550 LF $2.25 $ 1,237.50 550 $ 1,237.50 8 Temporary Rock Construction Entrance 1 EA $1,500.00 1,500.00 1 1,500.00 g Common Excavation 1 LS $6 000.00 $ 6,000.00 1 $ 6,000.00 10 Aggregate Base (CV) Class 5 198 CY $31.20 $ 8177.60 170 $ 5,304.00 11 Tyoe LV 2350 Bituminous Wear Course 117 TON $81.00 $ 9.477.00 100.57 $ 8 146.17 12 Tyoe LV 2350 Bituminous Non Wear Course 157 TON $76.00 11 932.00 152.87 $ 11 618.12 13 Bituminous Material for Tack Coat 65 GAL $4.00 $ 260.00 0 $ 14 Concrete Curb and Gutter B6-12 268 LF $20.00 $ 5,360.00 268 $ 5,360.00 15 V Solid Line White - Paint 1 LS $300.001$ 300.00 1 300.00 16 Install V Plastic Electric Conduit 180 LF $5.001 900.00 0 $ 17 Articulated Concrete Block Mat 16 SY $85.001$ 1,360.00 16 $ 1,360.00 Bid Schedule "A" TOTAL Total Work Completed to Date WE RECOMMEND FINAL PAYMENT OF: $ 54.416.35 $ 64,416.35 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. CONTRACTOR: OMANN BROTHERS PAVING, INC. Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Title: Date ENGINEER: HAKANSON ANDERSON Certification by Engineer: We r om nd final payment for work and quantities as shown. Signed: Title Date Z� OWNER: CITY OF OTSEGO Signed: I:\ot924pe PE -1 $ 50.738.04 $ 50,738.04 $ 60,738.04 $ 50,738.04 $ 60,738.04 P Ot�ezoF MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner 9/10/12 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 3.46 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends final payment for local share construction performed by MNDOTs contractor as part of TH101. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City of Otsego entered into an agreement with MNDOT to have certain construction items completed as part of the overall TH101 upgrade. Those items specifically were CSAH 39 storm sewer between Quaday Avenue and TH101, Quam Avenue curb and gutter along the western edge of the street, and 2% of mobilization, field offices, field labs and traffic control. An additional $80,602.05 for construction of a dedicated left hand turn lane required by Wright County from WB CSAH 37 to SB Queens Avenue was added after construction started and after the agreement. The total cost considered the City portion is $453,948.71. The city paid a portion of the city's estimated share back at the time of the agreement. This amount was $323,043.90. Amount remaining to be paid to the state is $130,904.78. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE • MNDOT Final Schedule I (pgs. 1-4) • Breakdown of Individual Project Costs Completed by State for City MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Final Payment in the amount of $130,904.81 to the State of MN for local projects constructed in conjunction with the TH101 project. BUDGET INFORMATION FUNDING: BUDGETED: X YES CSAH 39 Storm Sewer had $216,439.41 allocated which closely matches the final cost. ❑ NO The balance was to be paid from Fund 414 Revoling Capital Improvement. ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: -1- REVISED FINAL SCHEDULE "I" Agreement No. 89418-R City of Otsego S.P. 8608-21 T.H. 101=187 Preliminary: March 20, 2006 Fed. Proj. STPX 8606 (002) _ Revised Preliminary: April 14, 2006 Revised: May 9, 2006 Final: October 17 2011 Grading, minor bituminous pavement, drainage and drainage structures, concrete curb and gutter Final: May 14, 2012 construction to start approximately June 1, 2006 under State Contract No. 506073 with C. S. McCrossan Construction Inc. located on T.H. 101 from 147th Avenue in Hennepin County to the Mississippi River in Wright County CITY COST PARTICIPATION From Sheet No. 3 422,517.13 Pro rata Credit $2,194.25 Subtotal $420,322.88 Construction Engineering 8% 33,625.83 Total 453,948.71 Advanced Payment 323,043.90 Amount due to the State $136,904.811 -1- (1) 100% CITY 89418-R ITEM NUMBER S.P. 8608-21 WORK ITEM UNIT. QUANTITY UNIT PRICE COST 1 2021.501 MOBILIZATION LUMP SUM 0.020 2,800,000.00 56,000.00 2031.501 FIELD OFFICE TYPE D EACH 0.020 80,000.00 1,600.00 2031.501 FIELD OFFICE TYPE D -MODIFIED EACH 0.020 30,000.00 600.00 2031.503 FIELD LABORATORY TYPE DX EACH 0.020 20,000.00 400.00 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 28.00 14.00 392.00 2104.501 REMOVE CURB AND GUTTER LIN FT 0.00 2.40 0.00 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 0.00 2.00 0.00 2104.513 SAWING BIT PAVEMENT FULL DEPTH LIN FT 0.00 1.60 0.00 2105.501 COMMON EXCAVATION CU YD 0.00 3.30 0.00 2211.503 AGGREGATE BASE CV CLASS 5 _ CU YD 0.00 13.00 0.00 2232.501 MILL BITUMINOUS SURFACE 2.0" _ SQ YD 0.00 0.65 0.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 0.00 2.40 0.00 2360.501 TYPE SP 12.5 WEARING COURSE MIX 3,B) TON 0.00 54.00 0.00 2501.515 12" RC PIPE APRON EACH 4.00 390.00 1,560.00 2501.525 88" SPAN RC PIPE -ARCH APRON _ EACH 1.00 2,200.00 2,200.00 2503.511 12" RC PIPE SEWER CLASS III LIN FT 592.00 21.00 12,432.00 2503.511 18" RC PIPE SEWER CLASS III LIN FT 31.00 24.00 744.00 2503.511 36" RC PIPE SEWER CLASS III LIN FT 15.00 .55.00 825.00 2503.511 42" RC PIPE SEWER CLASS III LIN FT 20.00 90.00 1,800.00 2503.521 88" SPAN RC PIPE -ARCH SEWER CLASS IIIA LIN FT 455.00 300.00 136,500.00 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 0.00 31.00 0.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN A OR F LIN FT •24.90 180.00 4,482.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN C OR G LIN FT 5.20 210.00 1,092.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN I LIN FT 0.00 110.00 0.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN N LIN FT 0.00 89.00 0.00 _ 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 0.00 200.00 _ 0.00 _ 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 120-4020 LIN FT 23.50_ 1,200.00 28,200.00 2506.516 CASTING ASSEMBLY EACH 15.00 640.00 9,600.00 2506.522 ADJUST FRAME & RING CASTING EACH 0.00 3.40.00 0.00 2506.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 0.00 880.00 0.00 2531.501 CONCRETE CURB & GUTTER DESIGN B424 LIN FT 3,684.00 10.50 38,682.00 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 0.00 10.00 0.00 2554.509 GUIDE POST TYPE B EACH 5.00 32.10 160.50 2563.601 TRAFFIC CONTROL LUMP SUM 0.020 1 345,000.00 6,900.00 L� ko1`'s�a�'�� J - 2 - 3 ,5 13 L Z y 12 (1) 100% CITY 89418-R ITEM NUMBER S.P. 8608-21 WORK ITEM UNIT QUANTITY UNIT PRICE COST 1 2573.602 2575.532 INLET PROTECTION. COMMERCIAL FERTILIZER ANALYSIS 23-0-30 EACH POUND 10.00 0.00 250.00 0.25 2,500.00 0.00 2575.604 ARTICULATED CONCRETE MAT SQ YD 338.00 73.00 - _ 24,674.00 2575.608 SEED MIXTURE 260 POUND 0.00 6.00 _ 0.00 BACKSHEET ADJUSTMENTS -- _ OT ASSOCIATED WITH CHANGE ORDERS CONST. DRAINAGE STRUCTURE DESIGN H LIN FT 21.60 210.00 4,536.00 PAVEMENT MARKING REMOVAL LIN FT 644.00, 0.40 257.60 REMOVE PIPE CULVERT LIN FT 32.00 13.00 416.00 SALVAGE PIPE APRON EACH 1.00 280.00 280.00 MUCK EXCAVATION CU YD 3,340.00 3.50 11,690.00 GRANULAR BORROW CU YD 3,380.00 5.00 16,900.00 SELECT GRANULAR BORROW CU YD 870.00 9.00 7,830.00 AGGREGATE SHOULDERING CLASS 1 MOD TON 68.00 13.00 884.00 TYPE SP 12.5 WEARING COURSE MIX 4E) TON 383.00 52.00 19,916.00 _ 24" RC PIPE SEWER DES 3006 CL 111 LIN FT 73.00 38.00 2,774.00 _ CONNECT TO EXISTING STORM SEWER EACH 2.00 410.00 820.00 _ CONST. DRAINAGE STRUCTURE DESIGN SD LIN FT 3.50 310.00 1,085.00 CONST. DRAINAGE STRUCTUERE DESIGN 54-4020 LIN FT 5.10 250.00 1,275.00 4" CONCRETE WALK S FT 2,348.00 2.50 5,870.00 SIGN PANELS TYPE C SQ FT 11.25 27.00 303.75 _ 4" SOLID LINE WHITE EPDXY LIN FT 1,136.00 0.25 284.00 8" BROKEN LINE WHITE - EPDXY LIN FT 39.00 1.50 58.50 8" SOLID LINE WHITE EPDXY LIN FT 231.00 1.50 346.50 24" STOP LINE WHITE - EPDXY LIN FT 27.00 4.00 108.00 4" SOLID LINE YELLOW EPDXY LIN FT 810.00 0.25 202.50 _ SILT FENCE TYPE MACHINE SLICED LIN FT 186.00 1.70 316.20 FLOTATION SILT CURTAIN TYPE STILL WATER LIN FT 300.00 9.75 2,925.00 PAVEMENT MESSAGE SPECIAL EACH 1.00 200.00 200.00 PAVEMENT MESSAGE EFT ARROW) EPDXY PAVEMENT MESSAGE(RIGHT ARROW EPDXY EACH EACH 2.00 2.00 90.00 90.00 180.00 180.00 WORK ORDER 9 CLEAR AND GRUB EXTRA WORK REQUESTED BY THE CITY OF OTSEGO LUMP SUM 1.00 5,500.00 5,500.00 -3- a q (1) 100% CITY 89418-R ITEMS.P. 8608-21 UNIT QUANTITY UNIT PRICE COST NUMBER WORK ITEM 1 WORK ORDER 10 STORM SEWER REALIGNMENT LUMP SUM 1.00 6,035.58 6,035.58 TOTAL $422,517.13 (1) 100% CITY $422,517.13 -4- Item Construction Cost MNDOT ConstructionEnginneering Total Cost per Item 8% CSAH 39 Storm Sewer $200,626.58 $16,050.13 $216,676.71 Quam Ave (Frontage Road) West Side Curb and Storm Sewer $75,788.50 $6,063.08 $81,851.58 Miscellaneous Items - State Add Ons (% of Mobilization, Field Office, Field Lab, and Traffic Control) $65,500.00 $5,240.00 $70,740.00 Queens Ave/CSAH 37 Dedicated Turn Lane $80,602.02 $6,448.16 $87,050.18 City Work Subtracted from Project ($2,194.25) ($175.54) ($2,369.79) $420,322.85 $33,625.83 1 $453,948.68 City Paid Already $323,043.90 Amount Owed $130,904.78 10 OtSTl 0 r O MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 27 August 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.5 —Summary of Ord. 2012-10 AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Ordinance 2012-10 in summary form for publication purposes. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: The City Council approved Ordinance 2012-10 at their meeting on 13 August 2012. Minnesota Statutes 412.191, Subd. 4 and 331A.01, Subd.10 allows the City to publish ordinances in summary form, which reduces publication expenses. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Summary Ordinance 2012-10 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Summary Ordinance 2012-10 amending the City Code of the City of Otsego regarding utilities. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) ORDINANCE NO.: 2012-10 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING MUNICIPAL UTILITIES. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4-2.D.2 of the City Code is hereby amended to establish water availability charges based on restructuring of water utility charges. Section 2. Section 2-4-2.D.3 of the City Code is hereby amended to establish sewer availability charges based on restructuring of sewer utility charges. Section 3. Section 2-4-2.J of the City Code is hereby amended to establish water and sewer connection charges based on restructuring of utility charges. Section 4. Section 2-4-2.J.1 of the City Code is hereby amended regarding water and sewer useage rates. Section 5. Section 6-1-3 of the City Code is hereby amended to include provisions related to reserved sewer and water utility capacity Section 6. Section 6-1-4 of the City Code is hereby amended to include provisions regarding the establishment of Residential Equivalent Charges and payment of utility charges. Section 7. Section 6-1-5 of the City Code is hereby amended to revise the structure for payment of water utility charges based on availability and connection. Section 8. Section 6-1-7 of the City Code is hereby amended to revise the structure for payment of sewer utility charges based on availability and connection. Section 9. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: 1 SECOND BY: ALL IN FAVOR: Darkenwald, Heidner, Scharber, Schroeder, Stockamp THOSE OPPOSED: None ADOPTED by the City Council of the City of Otsego this 13th day of August, 2012. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk Pursuant to Minnesota Statutes 412.191, Subd. 4 and 331A.01, subd.10, this Ordinance is published in summary form. Complete copies of the ordinance are available for inspection by contacting the City Clerk, Otsego City Hall, 13400 901h Street NE, Otsego, Minnesota 55330 during regular office hours. 2 10 OtsTe F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator September 10, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator Lori Johnson, City Administrator 4.1 City Hall Building Project If the desire is to have white light to match the existing parking lot lighting, there are two options. First is the same option presented in August which is to purchase the exact same light poles at a cost of update. �Xri-=I►10Z1111dAIli Ia7=111rc11%� RECOMMENDATION: Request Council direction on parking lot lighting because lighting previously approved is not available. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: At an August Council meeting, staff presented two lighting options for the new City Hall parking lot. The Council chose the less expensive, conventional shoe box lighting but with white metal halide light, not the typical yellow. We have been notified that white metal halide light is not available for that type of light standard. Thus, is item is back on the agenda for discussion due to the substantial price difference in the two options. If the desire is to have white light to match the existing parking lot lighting, there are two options. First is the same option presented in August which is to purchase the exact same light poles at a cost of $9,390. The second option is to purchase lights that are very similar that would also provide white metal halide light at a cost of $8,390. (According to the City Engineer, the difference is not noticeable.) Both of these options are well above the $3,025 for the standard lights previously approved. Of course, that is still an option, but the light will be amber, not white. From a budget perspective, the conventional lights put the project under budget by approximately $4,800 or seven percent. Purchasing the lights that are "very similar" to the existing lights would put the project cost approximately $500 or less than one percent over budget. From a consistency standpoint, white light is preferred. If the difference in the look of the two metal halide options is not noticeable as the City Engineer has stated, approving the second option above still brings the project in within a percent of the budget. SUPPORTING DOCUMENTS: ❑ ATTACHED X NONE MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the purchase of lights at a cost of BUDGET INFORMATION FUNDING: BUDGETED: X YES Capital Revolving Fund ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: