ITEM 3.710
Ot CITY
F o
MINN E50'fA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Parks and Recreation
Ross Demant, Parks and
September 24, 2012
Recreation Manager
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ross Demant, Parks and
Daniel Licht, City Planner
3.7 Skating rink and Sledding Hill
Recreation Manager
Lori Johnson, City Administrator
light
Gary Groen, Finance Director
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve the quote from Wright Hennepin for installation of
lighting at the skating rink and proposed sliding hill in the amount of $7,100.00.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BAC KG RO U N D/J U STI F ICATI O N:
City staff presented the Parks and Recreation Commission at their meeting on July 11th, 2012 the
concept of establishing a pleasure skating rink north of 90th Street and east of City Hall. The Parks and
Recreation Commission recommended approval to establish an ice skating rink but did not consider
costs related to the project. The area for the skating rink was graded by City crews as part of the
parking lot project. City staff has also discussed moving the existing sledding hill at Prairie Park to the
area north of the planning skating rink to combine the winter sport activities in one location and allow
for better utilization and maintenance of the area at Prairie Park, which will be reviewed further and
need City Council approval before work begins.
Installation of lighting will be critical for the skating rink and potential sledding hill to increase the time
the rink can be available to the public by 4 to 5 hours per day and also increase safety by providing
better visibility for participants. City staff obtained a quote from W -H Electric Co -Op for purchase and
installation of a single pole with four flood lights operated on a timer with sufficient illumination of the
area. The four flood lights can be used to illuminate the skating rink with two turned to illuminate the
sledding hill if that project is approved. The installation of the lighting would also include a transformer
for the proposed lights from which electric service can be extended to the corner of Nashua Avenue and
90th Street for an identification sign that is under discussion.
The cost to install the lighting is $7,100.00. City staff is proposing that this be funded from the
Community Facilities Fund #208. This project was not included as part of the 2012-2016 Capital
Improvement Plan (CIP) as it was proposed after adoption of that document and in conjunction with the
work that was done to expand the parking at City Hall. The projects identified by the 2012-2016 CIP
result in a deficit in the Community Facilities Fund #208, however, the City Council discussed
reallocation of projects related to rehabilitation of Prairie Center to other funds. As such, there is
available funding for the project.
The Parks and Recreation Commission made a motion at their September 12, 2012 meeting to
recommend the City Council approve the quote from Wright Hennepin for the installation of a pole, four
flood lights, and transformer for the skating rink and proposed sliding hill for the amount of $7,100.00
based upon the quote received from W -H Electric Co -Op.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
• W -H Quote dated August 17`h, 2012
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion that the City Council approve the quote for installation of a pole, four flood lights, and
transformer for the skating rink and proposed sliding hill for the amount of $7,100.00 based upon the
quote received from W -H Electric Co -Op and the recommendation from the Parks and Recreation
Commission.
BUDGET INFORMATION
FUNDING: BUDGETED: ❑ YES
Community Facilities Fund #208 X NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
K`jISERVICES
PO Box 330. 6800 Electric Wive, Rockford, MN 55373.0330 www.whe.org
763-477-3000.1-800-943-2667 • Fax: 763-477-3054
Proposal submitted to:
City of Otsego
13400 90t1i St NE.
Otsego, MN 55330
Attention:
Dan Licht -City Planner
Date: Aug 17th, 2012
Project Location: Otsego Public Works sledding hill/skating rink
Project Description: Furnish and install a total of 4 ea, flood lights mounted on one
pole between sledding hills and parking lot.
Price includes
e 4ea. AEL Flood lights fixture SPF X1M SC MTl XX LC RS SPFTS-U
• lea. RTS steel pole RTS 30 80B T20 DDB
• lea. mounting arm BS48 XX DDB
® lea. new 24" X 8' concrete base
• 1" PVC conduit with 1 circuit from existing pole base (or new transformer)
to new base location
C Install lea new pole with 4ea. flood lights
• Install timer
Total Lump sum installed price $7,100.00
(Seven thousand one hundred dollars)
If transformer is required add $968.00 to furnish and install meter pedestal cabinet
Tax included
Prices valid for 30 days from. date of quote
FOB Otsego, MAI
Allow 8weeks for delivery
Lump Sum price does not include:
• Sod restoration
0 Quantities in excess of those listed above
• Any repair of damaged sprinkler systems or private underground utilities
• Location or repair of any unmarked private utilities
• Costs of bonding, licensing or permits other than electrical permit
• Installation prices are valid for 30 days from bid proposal. After 30 days
prices will need to be reviewed and adjusted based on current material
pricing
WH Services
Go of Otsego,111N
Signature
Signature
Title: Service Manager
Title:
I
Da e.
Date ofAcceptance
2