ITEM 3.2A 3.28.2016 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MARCH 28 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner and Doug Schroeder.
Councilmember Tom Darkenwald arrived at 7:04 PM. Absent: Councilmember Jason Warehime.
Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Andy MacArthur, City
Attorney; Adam Flaherty, Finance Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
City Clerk Loff stated a revised Resolution 2016-36 at dais for Item 4.1.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. March 14, 2016 Meeting,
B. March 22, 2016 Special Meeting_
3.3 Received Commission Meeting Minutes:
A. March 7, 2016 Planning Commission.
3.4 Approve I94 Corridor Coalition Membership.
on 2016-
3.7 Motion to approve 2016 traffic signal painting.
3.8 Approve purchase of tire machine from Hanco Corporation.
3.9 Approve hire of Park Maintenance II position.
3.10 Adopt Resolution 2016-35 Supporting Regional Park or Trail Designation Application in
Great Minnesota.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4. Public Works:
4.1 Consider Resolution 2016-36 Accepting James Addition Plans and Specifications for the
2016 Street Renewal Project and Authorize Advertisement for Bids.
City Engineer Wagner presented the staff report. Mayor Stockamp said at the Public Hearing
there was that had a question with pond was that resolved. City Engineer said yes Street
Maintenance Supervisor Lamson meet with the resident and it was resolved. CM Darkenwald
said the current PCI (Pavement Condition Index) of that road is 42; what will it be after the
renewal. City Engineer Wagner said over 100 PCI and should last at a minimum 15-20 years.
CM Heidner stated even if approves this evening the City Council will make the final decision
after the bids.
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CM Heidner motioned to approve Resolution 2016-36 accepting Plans and
Specifications for the 206 Street Renewal Project and authorize for bids. Seconded
by CM Schroeder. All in favor. Motion carried.
4.2 Order Plans and Specifications for 70th Street Trail (72nd To Queens).
City Engineer Wagner presented the staff report; he stated this is a small trail project near Kwik
Trip and the new Northwood Park. CM Darkenwald stated he will abstain from this item due to
location next the Riverbend.
CM Schroeder motioned to approve ordering preparations of Plans and Specification
for the construction of a bituminous trail along 70th Street 72"d Street and Queens
Avenue. Seconded by CM Heidner. Motion carried. 3-0. CM Darkenwald abstained.
5. Community Development:
5.1 Crimson Ponds West 3rd Addition Final Plat. (Resolution 2016-37)
City Planner Licht presented the staff report. Applicant Jeff Benzinger, 21301 County Road 81,
Rogers, was present and explained the development.
CM Heidner asked if there will be a sign like in the past at the end of road stating future
development. City Engineer Wagner said yes. CM Heidner said he noticed the sign in
Riverpointe 5th Addition on Radford is missing. City Engineer Wagner said he will check into
that.
CM Heidner motioned to approve the Crimson Ponds West 3rd Addition final plat
subject to the conditions as outlined in the Findings of Fact and Decision dated
March 23, 2016 and adopt Resolution 2016-37 approving a Development
Agreement. Seconded by CM Darkenwald. All in favor. Motion carried.
5.2 Metro Home Insulation.
City Planner Licht presented the staff report for a building expansion at 5861 Queens Avenue.
CM Schroeder motioned to approve site and building plans and expansion of the
principal building at 5861 Queens Avenue NE subject to the Findings and Decision
dated March 22, 2016. Seconded by CM Heidner. All in favor. Motion carried.
6. City Council Reports and Updates.
6.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the HPC is currently working on researching the original agreement and
checking on royalties from the Images of America- Otsego book written by Chris Wilson and
Paulie Skaja- Bell. She said the findings will be brought back to the City Council. She also stated
they are working on the second book they are updating with additional pictures and rebinding,
they are also working on ideas for the festival and their signage in the park which will be paid
by the Peavey house funds.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder said the commission reviewed the Northwood Park at their last meeting and did
recommend removing some items bringing the cost down. Mayor Stockamp said CM Schroeder
offered time for the brick lying around the pavilion and she thanked him for that. CM Schroeder
also stated the commission reviewed the Egg Hunt event.
C. Planning Commission Liaison CM Heidner.
CM Heidner said the commission reviewed the Riverpointe 6, Crimson Ponds West 3rd, Schulz
variance, Lahn and Metro Home Insulation expansion at their meetings. He also said some of
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the Commissioners are taking a training webinar through the League of MN Cities and that
there will be a worksession for all Planning Commissioners to participate.
D. Public Safes Commission Liaison CM Warehime.
CM Warehime was absent. Mayor Stockamp gave an update; she said Wright County
Emergency Manager, Steve Berg was present and spoke on the CERT program. She said the
commission is exploring that option. She also said the Commission will be doing the road clean-
up of Nashua Avenue at their April meeting.
7. Staff Reports and Updates.
7.1 West WWTF Contract -Electrical Contractor Bid Follow-up.
City Administrator Johnson said this is a follow up from the last meeting; City staff confirmed
that two electric subcontractor bids were received by Gridor Construction and that both bids
were within 2-3% of each other indicating that bids were competitive.
City Administrator Johnson stated that at the EDA Strategic Planning meeting one of the
priorities identified was to meet with Otsego businesses in a group setting. She confirmed with
the Council the discussion regarding the I94 Chamber Daylight Club and the possibility of
collaborating with the I94 Chamber on an upcoming meeting. The Daylight Club meets the first
Friday of each month at Boondox Bar and Grille and is open to all businesses. City
Administrator Johnson stated that the I94 West Chamber is pleased with the City's interest in
participating in the May meeting. A notice of quorum will be posted to allow all Council
members to attend.
City Administrator Johnson said that the I94 Chamber's First Responders award event is coming
up and reminded Councilmembers to forward their nominations to her soon.
City Administrator Johnson distributed a draft letter regarding the interim lift station to the
School District. CM Heidner questioned if there should be a reference to not enough capacity
for a high school. After discussion, the City Council concurred with the letter as written.
City Planner Licht said the Planning Commission will hold a worksession on April 4 for Planning
webinar training through the League of Minnesota Cities.
8. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 7:41 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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