11-26-12 SCCSPECIAL CITY COUNCIL MEETING
OTSEGO CITY HALL
November 26, 2012
*6:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:15 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner;
Ross Demant, Parks and Recreation Manager; Kurt Neidermeier, Utility Operation Supervisor
and Tami Loff, City Clerk.
City Administrator Johnson requested to move item 2 to item 4. The City Council agreed.
1. Budget Review:
A. Water
B. Sewer
C. Building Safety
City Administrator Johnson and Finance Director Groen reviewed the water, sewer, and building
safety budgets. There was discussion on the rate study provided by Ehlers. City Administrator
Johnson said City staff will add the changes on the electronic file received by Ehlers.
The City Council reviewed the summary of Metro West Inspection Services year to date. There
was discussion on Building Inspector contracted versus employee.
CM Heidner asked if the utility plant updates that are recommended were reviewed by an
engineer. Utility Operation Supervisor Neidermeier said no. CM Heidner requested
engineering review before implementing the process update. The Council concurred.
City Planner Licht presented the staff report on Water Shut off Ordinance. The City Council
agreed to add the proposed Ordinance to the December 10, 2012 City Council consent agenda.
2. CIP review.
Finance Director Groen reviewed the adjustments the Council made to the 2013-2017 Capital
Improvement Plan at the previous CIP worksession. The Council concurred with the
adjustments as presented. No additional adjustments were proposed.
CM Scharber asked the status of the path from Queens to Riverpointe. City Planner Licht said
the city still needs to meet with the property owner.
Parks and Recreation Manager Demant reviewed the soccer field development project. There
was discussion on setting a maintenance fee for TRSA and other group's use of the fields. City
staff will bring back a recommendation for use fees.
3. General Fund review and Tax Lew.
City Administrator Johnson stated that prior to the final budget presentation in December, she
wanted the Council to again review the budget and make adjustments as they feel appropriate.
She stated the department heads are all present to answer questions. Finance Director Groen
reviewed the General Fund budget. The Council questioned mining revenue and liquor license
fees. After discussion it was agreed that the mining revenue budget will decrease by $8,000
and the liquor license fees will increase by $8,000.
City Administrator Johnson presented information on a pay market rate adjustment. Following
discussion, the City Council approved allowing step increases per the existing compensation
plan effective January 2013 contingent upon satisfactory performance review. The City Council
decided to review the market rate adjustment again in March 2013. The City's contribution to
insurance will remain the same as 2012.
4. Any other items.
Mayor Stockamp asked Finance Director Groen to provide a memo the week of December 11tH
to each of the Commissions on their budget.
5. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in
favor. Motion carried. Adjourned at 10:17 PM.
Mayor Jessica Stockamp
ATTEST: �� .
Tami Loff, City Clerk
*immediately following the adjournment of the City Council meeting at 6:00 PM.