ITEM 3P
tsTe o
MINNESOTA
TO: Otsego City Council
FROM: Ross Demant, Parks and Recreation Manager
DATE: November 20, 2012
RE: Prairie Park Soccer Fields Update
Background
In July 2012, Three Rivers Soccer Association (TRSA) approached the City to discuss
the construction of soccer fields at Prairie Park which are part of the Prairie Park Master
Plan. City staff has worked to develop more detailed preliminary plans and engineering
cost estimates for the development of the planned three fields west of City Hall. City
staff has also developed estimates for additional costs that would be incurred for
maintenance and recommended equipment purchases to support the proposed soccer
complex.
Exhibits:
A. Prairie Park Soccer Fields and Parking Lots (3 sheets)
Analysis
The original budgeted amount for this project was $585,000 which included the
establishment of three soccer fields and parking with a bituminous surface and
perimeter curb and gutter. City staff is now proposing that the initial parking lot be
Class -5 gravel, with this modification and with the donation from TRSA the City's
contribution would be reduced an estimated $343,000. Using the City engineer's
estimate the City's cost of this project would be $242,300.
Pending City Council approval, City staff estimates the initial grading to start June or
July 2013 with a mid-August timeline to start turf establishment which would allow for
the fields to start being used in spring of 2014.
With the establishment of the soccer fields, an annual maintenance cost will be
incurred. Below is an estimated summary of those costs beginning in 2014.
Supplies
Staffing
Fertilizer
$3200
Fertilizing
$416
Paint
$952
Painting
$2278
Dust Coating
$1,000
Mowing
$1300
Port -O -Potties
$960
Aerating
$208
TOTAL
$5344
TOTAL
$4204
In addition to the annual maintenance costs, City staff is recommending that a new
paint stripper be purchased in 2014. The City currently has one painter that is not
powered and is designed to paint smaller soccer fields and baseball lines. In order to
accommodate three full size soccer fields, City staff is recommending the purchase of a
riding painter. This would increase productivity by allowing staff to mix 50 gallons of
paint at once, which would paint both baseball and the proposed soccer fields without
filling up the tank. This allows City staff to be more efficient by eliminating multiple
mixings and cleanings. The cost of a unit ranges from $10,000 to $15,000 depending
on brand and the ability to buy new or used.
On November 18, 2012, the TRSA board met and voted to donate $100,000 to the
development of the Prairie Park Soccer Fields. The donation would be made with
$20,000 up front and annual $10,000 payments spread out over 8 years. The City and
TRSA would execute an agreement, not yet drafted by the City, regarding the cash
donation that would address the terms of the contribution from TRSA as well as grant
TRSA priority field scheduling as well as restrict the use of the facility for lacrosse and
rugby to prevent undue wear. The City's portion of the project would be funded by
monies in the Community Facilities Fund and the project has been included on the
proposed 2013-2017 Capital Improvement Plan.
Conclusion
The City Council will discuss the Prairie Park Soccer Complex as part of the CIP review
to occur at a special meeting on November 26, 2012.
2
ENGINEERS COST ESTIMATE FOR
Date 1/17/12
P&R-PP12-054
PRAIRIE PARK SOCCER FIELDS AND PARKING LOTS
Quantity Units
Cost
MOBILIZATION
1
LS
$15,000
$15,000
EROSION CONTROL
Silt Fence
3500
LF
$2
$7,000
GRADING
Strip (1ft)
18000
CY
$2.00
$36,000
Grading (2ft)
8500
CY
$1.50
$12,750
Res read (I ft)
18000
CY
$2.75
$49,500
Seeding
10
Acre
$1,250
$12,500
PARKING LOT
6" Class 5 Gravel road
800
TON
$15
$12,000
LIGHTS
6
each
$2,500
$15,000
SIGNS
2
each
$250
-- $500
Pond Lining
750
CY
$20
$15,000
Well Upgrade and Pumps
1
LS
$80,000
$80,000
IRRIGATION
OhCITY OP
�e
MINNESOTA
10
acre $3,000
Sub total
20% (Contingency, design fees,
contract administration, construction
observation and legall.
Total
$30,000
$285,250
0.20
$571050
$342,300
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