ITEM 5.1 Street Maintanence Project 16-05z Otsezo
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
April 20, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Finance Director Flaherty
5.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of Resolution 2016-42 Accepting Bids and Awarding Contract for City Project
No. 16-05, 2016 Otsego Street Maintenance Project to Caldwell Asphalt Company, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the City Project No. 16-05, 2016 Otsego Street Maintenance Project on April
19th, 2016. A total of three bids were received as shown on the attached Bid Tabulation and as listed
below:
1. Caldwell Asphalt Co. Inc. $192,490.25
2. Pearson Bros. Inc $231,055.73
3. Allied Blacktop Company $266,823.10
It was found that Caldwell Asphalt Co. Inc. of Hawick, Minnesota is the low bidder with a Bid of
$192,490.25. The Engineers Estimate was $255,837.54.
We recommend awarding of the contract to the low bidder, Caldwell Asphalt Co. Inc. Though the
Caldwell Asphalt has not done work for the City of Otsego they have successfully performed street
maintenance work for the Cities of Elk River and Monticello in the past few years.
SUPPORTING DOCUMENTS:
List: Resolution 2016- 42
Bid Tabulation
Engineers Estimate of Cost
x ATTACHED ❑ NONE
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to Approve Resolution 2016-42 Accepting Bids and Awarding Contract for City Project No. 16-05,
2016 Otsego Street Maintenance Project to Caldwell Asphalt Company, Inc. in the amount of
$192,490.25.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
201-Pavement Management Fund
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
RESOLUTION NO. 2016-42
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of 2016
Otsego Street Maintenance, Improvement Project No. 16-05, bids were received,
opened and tabulated according to law, and the following bids were received complying
with the advertisement:
Total Base Bid
Caldwell Asphalt Co. Inc. $192,490.25
Pearson Bros. Inc $231,055.73
Allied Blacktop Company $266,823.10
AND WHEREAS, it appears that Caldwell Asphalt Company, Inc. of Hawick,
Minnesota is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with Caldwell Asphalt Company, Inc. of Hawick, Minnesota in the name of the
City of Otsego for the 2016 Otsego Street Maintenance, Improvement Project No. 16-
05, according to the plans and specifications therefore approved by the city council and
on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the bid bond made with their bids, except that the bid bond of the successful
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this 25th day of April, 2016.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
RESOLUTION SMP- ResACCEPT BIDAward Cont
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Engineers Estimate
2016 Street Maintenance Project
City of Otsego
CITY PROJECT #16-05
Schedule "A" - FOG & SEAL COAT
Item No.
Description
Estimated
Quantity
Unit Price
Extension
1
2355.502
BITUMINOUS MATERIAL FOR FOG SEAL -CSSAH (DILUTED)
39,712
GAL
$1.90
$75,452.80
2
2356.505
BITUMINOUS MATERIAL FOR SEAL COAT CRS-2P
13,090
GAL
$3.50
$45,815.00
3
2356.506
SEAL COAT AGGREGATE FA-2
62,327
SY
$0.90
$56,094.30
4
1 2563.601
TRAFFIC CONTROL
1
LS
$30,000.00
$30,000.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $ 207,362.10
Schedule "R" - STRIPING
Item No.
Description
Estimated
Quantity
Unit Price
Extension
5
2582.501
PAVEMENT MESSAGE(ARROW) - PAINT
EACH
$60.00
$7,620.00
6
2582.502
4" DOUBLE SOLID LINE YELLOW- PAINT
LF
$0.18
$12,456.54
7
2582.502
4" BROKEN YELLOW - PAINT
E61
LF
$0.10
$161.40
8
2582.502
4" SOLID LINE YELLOW - PAINT
LF
$0.10
$1,161.20
9
2582,502
4" SOLID LINE WHITE - PAINT
139,882
LF
$0.10
$13,988.20
10
2582.502
4" BROKEN LINE WHITE - PAINT
1,536
LF
$0.10
$153.60
11
2582.502
12" SOLID LINE WHITE - PAINT
1,119
LF
$2.00
$2,238.00
12
2582.502
24" SOLID LINE WHITE - PAINT
866
LF
$3.50
$3,031.00
13
2582.502
24" SOLID LINE YELLOW - PAINT
421
LF
$3.50
$1,473.50
14
1 2582.503
ICROSSWALK MARKING 3'X6' BLOCKS - PAINT
3,096
SF
$2.00
$6,192.00
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $48,475.44
Schedule "A" FOG & SEAL COAT $207,362.10
Schedule "B" STRIPING $48,475.44
Engineering and Construction Administration (5%) $12,791.88
TOTAL ALL SCHEDULES $268,629.42
OT387-2016 EngEst.xls
Eng. Estimate 1 3/8/2016 5:24 PM