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ITEM 3.2A 5.9.2016 MinutesITEM 3_2A OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER MAY 9, 2016 7:00 PM Call to Order. Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Tom Darkenwald. Absent: Councilmember Doug Schroeder. Staff: Lori Johnson, City Administrator; Brent Larson, Assistant City Engineer; Daniel Licht, City Planner; Andy MacArthur, City Attorney; Adam Flaherty, Finance Director and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Not items. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Warehime. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A. April 25, 2016 Meeting. B. April 25, 2016 Special Meeting. C. April 25, 2016 Board of Review. 3.3 Approve City Council Special Pay for April. 3.4 Approve Water/Sewer rate modification. 3.5 Pay Estimates/Requests: A. Pay Request #2 West WWTF Digester Expansion project. 3.6 Approve Hire Parks Seasonal Staff. 3.7 Adopt Resolution 2016-44 of the Wright County ALL -Hazard Mitigation Plan. 3.8 Approve Hire of Street Department Seasonal Staff. 3.9 Approve Specification and Request Bid Notification proceed for Water Tower #1 Reconditioning. 3.10 Approve Storm Water Easement for Nystrom Project. CM Heidner motioned to approve. Seconded by CM Warehime. All in favor. Motion carried. 4. Community Development: 4.1 Wright -Hennepin Co-op Electric. A. Conditional Use Permit allowina development of an electricitv distribution Substation. City Planner Licht presented the staff report. Applicant Wayne Bauernschmitt, 6800 Electric Drive, Rockford, reviewed the project. CM Heidner stated the drawings in the packet are a typical substation; this site will be smaller. Mr. Bauernschmitt said correct. 1IPage 5/9/16 CM Heidner motioned to approve a Conditional Use Permit for Wright -Hennepin Electric Cooperative allowing development of an electricity distribution substation subject to the conditions outlined in the findings of fact and decision dated May 3, 2016. Seconded by CM Darkenwald: All in favor. Motion carried. 5. Parks & Recreation: 5.1 2016 Otsego Prairie Festival update. Park & Recreation Director Demant presented the staff report. City staff is recommending the Otsego Prairie Festival Committee manage the financial and sponsor portions of the Otsego Festival Car Show. Mayor Stockamp said she will be abstaining; her husband is part of the car club. CM Darkenwald confirmed with the City Attorney that he has reviewed this recommendation. City Attorney MacArthur said yes. CM Darkenwald motioned to approve to have the Otsego Festival Committee manage the financial and sponsor portions of the Otsego Festival Car Show. Seconded by CM Warehime. Motion carried 3-0. Mayor Stockamp abstained. The City Council also concurred with the budget as presented. 6. Public Works: 6.1 Award Bid for James Addition Street Improvement Project. Assistant City Engineer Larson presented the staff report. City staff is recommending the lowest bid from Oman Brothers Paving Inc. CM Darkenwald asked for the estimated soft costs. Assistant City Engineer Larson said he would estimate around 15%; at around $15,000, CM Heidner asked if the $154,000 in the feasibility report included the engineering costs. Assistant City Engineer Larson said yes. CM Darkenwald asked when the residents would be noticed. City Attorney MacArthur said notice would go out prior to the assessment, he is estimating around October. CM Warehime asked if at that time the secondary access would be discussed. City Administrator Johnson said yes the property owner at that time could submit an appeal. There was discussion on the project timeline. CM Heidner stated request to have wording in future agreements with time limit for completion. CM Darkenwald motioned to approve Resolution 2016-45 accepting bids for James Addition Street Improvements and Awarding the project to Oman Brothers Paving Inc. of Albertville, MN in the amount of $104,937.66. Seconded by CM Heidner. All in favor. Motion carried. 6.2 70th St/CSAH 37 Pond Grading. Assistant City Engineer Larson presented the staff report stating this is a follow up from the last meeting. He reviewed the three options; options 1 and 2 would not require an agreement with downstream property owners. City staff is recommending a soil boring be done. CM Warehime stated that originally he had talked in favor of replacing pipe (option 3) he said he thinks after looking at this other option it is something we have to explore. CM Warehime motioned to approve expenditure of up to $3,125 to complete an exploratory soil boring near the storm pond located on Valerius Meadows property. Seconded by CM Heidner. All in favor. Motion carried. 6.3 Consider Plans for trail connection between 72nd to Queens. Assistant City Engineer Larson presented the staff report. Mayor Stockamp asked if the cross walk striping would be done with this project. Assistant City Engineer Larson said yes. CM Darkenwald said he will be abstaining from this item due to the vicinity of this project located next to Riverbend Mobile Park. 2 1 P a g e 5/9/16 CM Heidner motioned to approve Plans and Specifications for the 70t" Street Trail and authorize request for quotes. Seconded by CM Warehime. Motion carried 3-0. CM Darkenwald abstained. 7. Administration: 7.1 Adopt Ordinance 2016-08 Amendments to the Peddlers, Solicitors and Transient Merchants. City Attorney MacArthur reviewed the recommended revised ordinance. CM Warehime asked if the applicants are required to have the license with them when they are out. City Administrator Johnson said yes, it has to be available. Finance Director Flaherty said it is outlined on page 7 paragraph 8. Mayor Stockamp recommended this information for a future newsletter. Mayor Stockamp motioned to approve the revised Peddlers, Solicitors, Transient Merchants Ordinance 2016-08 and approve publication in summary form. Seconded by CM Warehime. All in favor. Motion carried. 7.2 P & F Machining: A. Approve Addendum to Purchase Agreement for Lot 1, Block 1, Great River Centre of Otsego Fourth Addition. City Administrator Johnson reviewed the project thus far. City Attorney MacArthur presented the purchase agreement addendum. CM Heidner motioned to approve Addendum to purchase Agreement for Lot 1, Block 1, Great River Centre of Otsego Fourth Addition. Seconded by CM Warehime. All in favor. Motion carried. B. Adopt Resolution 2016-46 Releasing Certain Property from Recorded Developers Agreements for Lot 1 Block 1, Great River Centre of Otsego Fourth Addition. City Attorney MacArthur presented. CM Darkenwald motioned to approve Resolution 2016-46 releasing Certain Property from recorded Developers Agreements- Lot 1, Block 1, Great River Centre of Otsego Fourth Addition. Seconded by CM Heidner. All in favor. Motion carried. C. Adopt Resolution 2016-47 modification of Special Assessment related to P & F Machining project. Finance Director Flaherty presented. CM Heidner motioned to approve Resolution 2016-47 adopting modifications to previously adopted special assessments for Lot 1, Block 1, Great River Centre Fourth Addition. Seconded by CM Warehime. All in favor. Motion carried. D. Adopt Resolution 2016-48 Approving Developers Agreement and Resolution 2016-49 Approving Sale of Real Property. City Attorney MacArthur presented the staff report. CM Warehime motioned to approve Resolution 2016-48 approving a Developers Agreement -Great River Centre of Otsego Fourth Addition- Lot 1, Block 1 and to approve Resolution 2016-49 approving sale of real property. Seconded by Mayor Stockamp. All in favor. Motion carried. E. Adopt Resolution 2016-50 Developers Agreement for P & F Machining, In . City Administrator Johnson presented the staff report and distributed an updated site plan. 3 1 P a g e 5/9/16 Mayor Stockamp asked if the plans are different then what the Planning Commission approved. City Administrator Johnson said yes, however, the changes are not significant and that the changes were reviewed and approved by the City Planner and they meet the previously approved standards. CM Heidner motioned to approve Resolution 2016-50 authorizing execution of a Development Agreement. Seconded by CM Warehime. All in favor. Motion carried. F. Approve Assignment of the TIF Note for TIF #1, Great River Centre. City Administrator Johnson presented and she also distributed the Collateral Assignment of interests. Ms. Johnson asked for a motion to approve pending City Attorney and Bond Counsel approval. CM Heidner motioned to approve assignment of TIF #1 Note Assignment pending City Attorney and Bond Counsel review and approval. Seconded by CM Warehime. All in favor. Motion carried. 7.3 St. Michael Albertville School District Open Enrollment Discussion. City Administrator Johnson and Mayor Stockamp updated the City Council on this item informing the Council that the City has no legal role in or authority to make changes to school boundary lines. Mayor Stockamp, upon request, attended a City Council meeting in Albertville on May 2 regarding the possible changes to open enrollment in ISD 885 and boundary changes. Mayor Stockamp indicated she offered to host a joint meeting of the four entities. Administrator Johnson clarified the purpose of the meeting would be for a presentation of facts regarding legal authority and school district enrollment data. The joint meeting between the two cities and two school districts was discussed. City Attorney Macarthur reiterated that the city has no authority for school district. City Administrator Johnson informed the Council that the ISD 728 School Board was being updated on this issue at their Board meeting this evening and Dr. Bezek planned to ask if the Board was interested in such a meeting. After discussion, the City Council concurred that it would not host a meeting at this time. The Council wanted to learn what the ISD 728 decision was and may reconsider if the ISD 728 District desires a meeting and others agree. The Council agreed to have the City Administrator and Mayor Stockamp attend meeting on this topic and to report back to the City Council. CM Heidner also stated he feels Mayor Stockamp should be paid for the May 2 meeting with Albertville. 8. City Council Reports and Updates. Mayor Stockamp said Wright County Board Member Mike Potter would like the city to send a letter to County requesting the improvement of CSAH 39. The City Council concurred to have the City Administrator draft a letter. Mayor Stockamp said that the City of Albertville has good information on their website regarding burning permits. City staff to look into possible update to our city website verbiage. City Administrator Johnson stated that the City's website had been updated in the past week with burning permit information provided by Steve Berg, Wright County Emergency Management Coordinator. Mayor Stockamp said after the May 1 watering restrictions implementation she has received a lot of calls from residents with questions. She asked for clarification on the noticing and process. Finance Director Flaherty said the information of the new restrictions has been in the city newsletter, on the city website and flyer included in the utility bills. He said code enforcement complaints should be given to Utility staff. 4 (P a_g e 5/9/16 9. Staff Reports and Updates. No items. 10. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor. Motion carried. Adjourned at 8:43 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp 51Page 5/9/16