ITEM 3.7 Crack SealingW
OtsTeF o
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works, Street Department
Kevin Lamson, Street Operations
May 23`d, 2016
Manager
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
Lori Johnson, City Administrator
3.7
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends contracting with Northwest Asphalt & Maintenance for the 2016 crack sealing
project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Each year, as part of the City's Pavement Management Program, we contract out the crack sealing of
city streets which are part of the Proactive Maintenance Plan. Crack sealing is being recommended on
streets that will be receiving either a fog or seal coat. We are treating roughly 20 miles of streets which
staff has estimated to be around 44,000 pounds of crack sealing material.
Staff requested quotes from six crack sealing contractors and received a wide range of quotes on a price
per pound basis. Those quotes were:
• Northwest Asphalt & Maintenance, $1.54/lb.
• ACS (Asphalt Concrete Solutions), $1.598/lb.
• Allied Blacktop Company, $1.79/lb.
• ACI (Asphalt & Concrete, Inc.), $1.81/lb.
• Metro Paving, $1.95/lb.
• Bargen Inc., $2.30/lb.
Northwest Asphalt & Maintenance was the low quote at $1.54/lb. The City of Otsego has not used their
services in the past but staff has contacted the Cities of Ramsey and Cottage Grove as a reference check
to see how they performed and both communities were pleased with their work. The quote of $1.54/lb.
multiplied by the estimated 44,000 lbs. equals approximately $67,760 for the 2016 crack sealing project.
Staff is optimistic that the 44,000 lbs. is enough to complete the project but would like the authorization
to complete additional crack sealing beyond the $67,760 estimated price up to but not to exceed the
2016 crack sealing budget of $75,000. The Public Works Subcommittee was presented with this
information at its May 17t" meeting and recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS: x ATTACHED NONE
- Northwest Asphalt & Maintenance quote
- ACS (Asphalt Concrete Solutions) quote
-Allied Blacktop Company quote
-2016 Crack Sealing map
MOTION:
Motion to contract with Northwest Asphalt & Maintenance for the 2016 crack sealing project.
BUDGET INFORMATION
FUNDING: Funding for the project will come BUDGETED: YES
from the 201 Pavement Management Fund. NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
fl
..NORTHWEST
ASPHALT S, MAINTENANCE
TO: Kevin
Phone Date 04-28-2016
Job. Name/Location Otsego; MN
Job Number, Fax Number
We hereby submits and estimates for: The cty_.of Otsego
Our process of crack sea link goes in this order. Flrst.we router ,out all cracks to a depth of 1 inch by 1.. Afterthat we blow all
debris from cracks with compressed air, so cracks are clean. We v+lll usea- heat lance to:dry cracks. when cracks are dryand .
clean we -fill them with a -hot Crafco or McAsphalt rubberized sealant that meets 11 .N. Dot spe.c##3723 1t works very well and is
very durable. When the rubber has beep applied we paper the hot rubber to protect until dry oe apply glenzoil if needed.
This.bid is on a. per pound basis
S1.54 This price includes all Route' & Seal when needed; Silo & go'as well as all re -seal of existing cracks previously sealed. .
We Propose herby to furnish labor to complete in accordance with the above specificationsfor the sum of; $6 , 1 .60
Payment to be made as follows: Within 30 days ofsompletion.
All material is guaranteed to be as specified..All.workto be completed in a professional
manner according to standard practices. Any alteration ordeviatian from above Authorized
specifications involving extra costs will be executed.only;upon written orders;.and will. Signature
become an extra charge over -and above the estimate.:All_agreemepts contingent upon
strikes, accidents or delays beyond our control. Owrnerto ear{y fire tornado, and other Nate: This proposatmay be withdrawn by us if:not
necessary insurance. our workers are fully covered by Workers compensation insurance, Accepted'with days
Acceptance if Proposal —the above prices, specifications and conditions
Are satisfactory and are hereby accepted. you are.authorized-to do the work as specified.
_. .
Paymentwill be.rnade as outlined above.
Date of acceptance: - -- — -- — -- signature
TM
W,A
ASPHALT CONCRETE SOLUTIONS
City of Otsego
Kevin Lamson
13400 90th St. NE
Phone: 763-235-3174
Fax: 763-441-9163
Qty Item
44,000 Lbs. Crack Sealing -Rout and Seal
This Proposal may be
withdrawn if not accepted
within 30 days
Authorized Signature
Site
City of Otsego
Kevin Lamson
13400 90th St., NE
Description
Proposal
Date Job 4
4/29/2016 6887
1. Rout out all cracks 1" x 1".
2. Clean out all dirt and debris with power blowers. (Heat lance if
moist.)
3. Apply ahotrubberized crack sealant, MNDOT spec. 3723,
slightly lower than the pavement surface to prevent tear -out during
the snow removal season.
S 1.598/Lb
Terms Net 30 Days
Respectfully submitted
Craig A. Granroth
Acceptance of Proposal
Title
Total
70,330.80
Total $70,330.80
Allied Blacktop Company
10503 -- 89th Avertue Nortb
Maple Grove, MN 55369
www.alliedblacktopmn.com
Crackseal Proposal
Date: April 18, 2016
City of Otsego
Kevin Lamson
13400 90th Street N.E.
Otsego, MN 55330
Project: 2016 Street Crack Seal Program
Phone: (763)235-3175 Fax: (763)441-9163
Phone: 763.425.0575
Fax: 763,41:224.6791
Cell lay : 612.834.0166
Cell: (763)238-5492 klamson(a-ci.otsego.mn.us
We hereby submit the following specifications and quotation for the following:
Longitudinal and Transverse working cracks 114" wide and wider will be routed, dried and cleaned with a
hot air lance or forced air wand, and filled with a 3723 series hot elastomeric crack seal material
(CRAFCO 535). The material will be applied with 2 melters equipped with a double jacketed boiler and an
internal and external thermostat to prevent scorching and overheating. Previously sealed cracks which
have re -opened will be cleaned dried and re -sealed. 5
Approximate Lineal Footage: 170,000 oe-
Approximate Pounds: 55,000 s S
Rout Size: V x 1"
Applicator Wand?: Yes
Post Sweep Required?: No
Note: Applicator wand to be used exclusively when premature cooling of the product may be an issue.
Overband will be present after sealant has been applied. Traffic must be kept off until the material has
properly cured. This generally takes between 10 and 20 minutes. When traffic control is an issue, a
proper blotting agent will be applied. This contractor offers a one year guarantee on workmanship and
materials. Owner will be notified typically one week prior to construction. This contractor to work with
owner to determine schedule that will be least disruptive. Previously sealed cracks that have failed or re -
cracked won't be routed.
We propose to furnish material and labor, complete in accordance with the above specifications, for the
sum of:
Crack Seal Total: $ 98,500.00
Payment terms are net 30 days. Note: This proposal may be withdrawn if not accepted within 30 days.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner
according to standard practices. All agreements contingent upon strikes, accidents or delays beyond our
control. Allied Blacktop Companyp carry proper insurance)pcluding WorkersCompensation,
Authorized Signature: m - ® . \- `
eter M. Capistrant
Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined
above.
Date of Acceptance: Signature:
Please take notice: Any person or company supplying labor or materials for this improvement to your
personal property may file a lien against your property if that person or company is not paid for the
contributions. Under Minnesota law you have the right to pay persons who supplied labor or materials for
this improvement directly and deduct this amount from our contract price, or withhold the amounts due
them from us until 120 days after completion of the improvement unless we give you a lien waiver signed
by persons who supplied any labor or materials for the improvement and who gave you timely notice.
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2016 OTSEGO + PLAN SHEET
CRACK FILLING PROJECT I CITY OF OTSEGO
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