ITEM 3.2A 12.10.2012ITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
December 10, 2012
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Rall Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Tom
Darkenwald. Absent: CM Dan Scharber. Counclimember elect Jason Warehime was present.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner;
Ron Wagner, City Engineer; Ross Demant, Parks and Recreation Manager and Tam! Loff, City
Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Cub Scouts- the City Council and Parks and Recreation Manager Demant
presented certificates to the Cub Scouts for their help with the Otsego Pumpkin Patch.
Special Presentation: Wright County Commissioner Elect Mark Dalelden- Introduced himself and
stated he wants to work with the City as its representative at the County. Mayor Stockamp
asked him to Took into the lights on Oakwood Avenue that are not working correctly. Mr.
Daleiden said he will check into it.
Mike Garding, 8105 Parell Ave NE, Representing the Otsego Snowmobile Club, thanked the City
for use of the facility for youth snowmobile training. Mr. Garding said the Club has January and
February Club trips planned and on February 16 they will be holding their 2nd annual Vintage
Show and then on February 17 they will be holding their Hot Doggin on the Trail event.
2. Consider agenda approval.
CM Heldner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items)
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 26, 2012 Meeting.
B. November 26, 2012 SCC Meeting.
3.3 Approve Ordinance 2012-18 amending the City Code regarding utility service
delinquent accounts.
3.4 Approve Resolution 2012-79 approving the permanent interfund accounting
transfers of monies for debt service obligations.
3.5 Approve Change Order for Well House #3 gutters.
3.6 Approve Resolution 2012-80 Master Partnership Contract renewal with MnDot.
3.7 Approve 2012 General fund budget revisions.
3.8 Approve MDH agreement.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4. Community Development:
4.1 Resolution 2012-81 adopting the Comprehensive Pian.
City Planner Licht presented the staff report.
CM Heidner motioned to approve Resolution 2012-81 adopting an update of the
Otsego Comprehensive Plan. Seconded by CM Schroeder. All in favor. Motion
carried.
4.2 Consider Initiating rezoning of PID 118-500-164407.
City Planner Licht presented the staff report. The property has been foreclosed upon and is now
bank owned. Being that the City has dealt with complaints regarding the keeping of horses on
this property; City staff is recommending eliminating the allowance to keep horses on the
property.
CM Heidner motioned to direct the Planning Commission to consider amending the
Zoning Map to rezone PID 118-500-164407 from A-1 District to R-3 District in
accordance with Section 3 of the Zoning Ordinance. Seconded by CM Darkenwald.
All in favor. Motion carried.
5. Public Works:
5.1 Consider Resolution 2012-82 Needham Stormwater Improvement Project.
City Engineer Wagner presented the staff report. Needham Avenue south of 85th Street has had
standing water continue to worsen over the last several years. A resident has requested the
help of the City to remedy the situation. The Council questioned the term of the assessment.
City Engineer Wagner said he will draft a sample assessment schedule in 5, 7 and 10 year.
CM Schroeder motioned to approve Resolution 2012-82 accepting the Feasibility
Report and setting a Public Hearing for discussion of Needham Avenue Stormwater
Improvement Project on January 28, 2013 at 7:00 PM at Prairie Center Council
Chambers, 8899 Nashua Avenue. Seconded by Mayor Stockamp. All in favor. Motion
carried.
5.2 Consider Resolution 2012-83 Labeaux Frontage Road Improvement Project.
City Engineer Wagner presented the staff report. LaBeaux Avenue between 75th Street and 80th
Street is a gravel street that has had severe frost boils and soft areas during the spring months
over the years making access to and from homes an issue. There was discussion on the width
of the road. City Council agreed to change from 24' to 22'. CM Heidner asked how the City
portion of this would be funded. City Administrator Johnson said from the Otsego Creek Fund
and Street Reconstruction Fund.
CM Schroeder motioned to approve Resolution 2012-83 accepting the Feasibility
Report and setting a Public Hearing for discussion of LaBeaux Avenue Street
Improvement Project on February 11 at 7:00 PM at Prairie Center Council
Chambers, 8899 Nashua Avenue as amended to 22' road. Seconded by CM
Darkenwald. All in favor. Motion carried.
6. Administration:
6.1 2013 Tax Levy and Budget.
A. Budget and Levy Presentation.
B. Public Input.
C. Consider Resolution 2012-84 Adopting the Final 2013 Tax Levy.
D. Adopt 2013 Budget.
City Administrator Johnson and Finance Director Groen presented the proposed budget and levy
presentation.
Adam and Bonnie Heinz, 10087 Kadler Avenue NE, were present regarding their property
valuation. CM Heidner explained that meeting is held in the spring. Mrs. Heinz also spoke
regarding Kadler Avenue and culvert that was installed at her property. City Engineer Wagner
said the man hole is crumbling and there pipe that comes under their driveway. City Engineer
Wagner said city staff will take a look at it.
Mayor Stockamp opened the budget meeting for public input at 8;27 PM. Hearing no comments
Mayor Stockamp turned it back to the City Council for discussion.
CM Darlcenwald motioned to approve Resolution 2012-84 Setting a f=inal Tax bevy of
$4,377,910 for 2013 Budget Appropriations. Seconded by CM Schroeder. All in favor.
Motion carried.
CM Schroeder motioned to approve the 2013 budgets as presented; General Fund
$3,701,520; Building Safety $210,663; Water $448,860 and Sewer $902,491.
Seconded by CM Heidner. All in favor. Motion carried.
6.2 Adopt 2013-2017 Capital improvement Plan.
Finance Director Groen presented the staff report. CM Heidner asked if an updated document
will be provided after approved. Finance Director Groen said yes.
CM Heidner motioned to approve the 2013 Capital Improvement Plan. Seconded by
CM Schroeder. All in favor. Motion carried.
6.3 Call a Special Meeting for Tuesday, January 22, 2013 at 6:00 PM for the purpose
of Strategic Plan update.
CM Darkenwald motioned to a call a Special Meeting on Tuesday, January 22, 2013
at 6 PM at City Hall. Seconded by CM Schroeder. All in favor. Motion carried.
7. Public Hearing.
7.1 To consider the 2013 Fee Schedule,
A. City Clerk attests to legal notice.
B. Presentation of the proposed fee schedule.
C. Public Comments.
D. Close the Public Hearing.
F. Approve Ordinance 2012-19.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report. City Administrator Johnson said Ehlers is set to attend
the January 28 Special Meeting to continue the water and sewer rate study discussion. CM
Heidner said the City should include an IT data retrieval hourly rate for data practices requests.
City Planner Licht said that should be covered in page 9 under other documents; costs incurred
plus 15%. The City Council agreed.
Mayor Stockamp opened the Public Hearing at 8:41 PM. Hearing no comments Mayor Stockamp
closed the Public Hearing at 8:42 PM.
CM Heidner motioned approve Ordinance 2012-19 establishing the fee schedule of
City fees for 2013 and publication in summary form. Seconded by CM Schroeder. All
in favor. Motion carried.
8. City Council Reports and Updates.
Mayor Stockamp thanked the City staff for plowing coming in early yesterday and also said that
the Santa Day held last Saturday was a great event.
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9. Staff Reports and Updates.
9.1 Verbal update on I-94 Corridor Coalition.
City Engineer Wagner gave an update, City Administrator Johnson said she can draft a letter of
thank you for the support if the City Council approves. The City Council agreed.
9.2 Verbal u date on TH101 refund.
City Engineer Wagner gave an update. City staff is recommending dropping the request. The
City would be refunded $50,000. The City Council agrees and recommends it be placed back
into the Revolving Capital Improvement Fund.
10, Adjourn,.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in
favor. Motion carried. Adjourned at 8.58 PM
ATTEST;
Tamil Loff, City Clerk
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Mayor ]essica Stockamp