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ITEM 3.6 2014 2015 Assessment Services Agreement with Wright Countyh Ot§" eyy o M1NN6sorA DEPARTMENT INFORMATION Request for City Council Action __.. ORIGINATING DEPARTMENT: Finance _ REQUESTOR: Finance Director Gary Groen MEETING DATE: January 14, 2013 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Lori Johnson 3.6- 2014 and 2015 Assessment billed to the City on a per parcel basis. The cost per parcel for the current two year contract is $10.50 per parcel and the rate will remain the same for 2014 and 2015. The actual cost for 2012 was $67,904 Services Agreement with Wright in the building permit fees and paid from the Building Safety Fund. SUPPORTING DOCUMENTS: X ATTACHED n NONE County AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the approval of the 2014 and 2015 Assessment Services Agreement with Wright County. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC NEARING REQUIRED? I Yes No BACKGROUND/JUSTIFICATION: Wright County has provided assessing services to the City for the past eight years. The services are billed to the City on a per parcel basis. The cost per parcel for the current two year contract is $10.50 per parcel and the rate will remain the same for 2014 and 2015. The actual cost for 2012 was $67,904 and the 2013 budget estimate is $68,250. Any additional assessing cost for new construction is included in the building permit fees and paid from the Building Safety Fund. SUPPORTING DOCUMENTS: X ATTACHED n NONE e Wright County Assessment Services Agreement for 2014 and 2015. POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to approve the 2014 and 2015 Assessment Services Agreement with Wright County. BUDGET INFORMATION FUNDING: BUDGETED: X YES General Fund 101-41550-390 n NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 Gregory A. K l ,,amber r Wright County Assessorgg� i Wright County Goverranient Center 1 10 2nd Street NW, Room 240 Buffalo, MIV55313-.1.183 Phone: (763) 682-7367/(800) 362-3667 FAX.• (763) 684-4553 www. co. }vright. nan, us RE: 2014 and 2015 Assessment Services Agreement Dear City of Otsego, December 11, 2012 We would like to thank you for your continued support of the Wright County Assessors Office. Please find the enclosed contract for the 2014 and 2015 assessment services. I understand the budget restraints forced upon all of us and I am hopeful this two-year contract will assist both parties during this trying budget process. By proposing no increase in the rates set forth in the previous contract and continuing to provide the best services possible to the cities and townships, it is my goal to provide you with a constant in service during these turbulent economic times. The Wright County Assessors Office is dedicated to providing property owners, local government and our communities with fair, equitable and accurate property assessments. We appreciate the relationship we have with the City of Otsego and we took forward to fostering and improving that relationship in the years to come. If you have any questions or concerns regarding this contract, please contact by e-mail my address is greg.kramber@co.wright.mn.us or telephone me at (763) 682-7365 or 1-800-3623667 ext. 7 65. Si r ly, �ff Gregory A. Ki amber Wright County Assessor ASSESSMENT SERVICES AGREEMENT THIS AGREEMENT, made and entered into by and between the County of Wright, a political subdivision of the State of Minnesota, hereinafter referred to as the "County" and the City of Otsego a political subdivision of the State of Minnesota, hereinafter referred to as "City/Township"; WHEREAS, said City/Township lies either wholly or partially within the County and constitutes a separate assessment district; and WHEREAS, under such circumstances the provision of the Minnesota Statutes, Sections 273.072 and 471.59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said City/Township desires the County to perform certain assessments on behalf of said City/Township; and WHEREAS, the County is willing to cooperate with said City/Township by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein it is agreed as follows: 1. The County shall perform the 2014 and 2015 property assessment for the City/Township in accordance with the property assessment procedures and practices established and observed by the County, the validity and reasonableness of which are hereby acknowledged and approved by the City/Township. The property assessment by the County shall be composed of those assessment services which are set forth in Exhibit A, attached hereto and made a part hereof by reference. 2. All information, records, data, reports, and the like that are necessary to allow the County to carry out its responsibilities under this Agreement shall be furnished to the County without charge by the City/Township and the City/Township agrees to cooperate in good faith with the County in carrying out the work under this Agreement. 3. The City/Township agrees to furnish, without charge, work space, if needed, for an appraiser to perform such tasks as document review, with such tasks to be performed during normal business hours for the City/Township. 4. The County agrees to indemnify and hold harmless the City/Township and all of its agents and employees against any and all claims, demands, actions or causes of action arising out of or by reason of the performance of work provided for herein to be performed by the County. It is further agreed that any and all full time employees of the County engaged in the performance of any work or services required or provided for herein shall be considered employees of the County only and not of the City/Township and that any and all claims that may arise under the Workman's Compensation Act of the State of Minnesota and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees shall be the sole obligation and responsibility of the County. 5. This Agreement shall commence on January 2, 2013 and shall terminate on June 30, 2015, Either party may initiate an extension of this Agreement for a term of two years by giving the other party written notice of its intent to so extend no less than 120 days prior to the termination of this Agreement. If the party who receives said notice of intent to extend gives written notice to the other party of its desire not to extend the Agreement at least 60 days prior to the termination of this Agreement, this Agreement shall terminate on June 30, 2015, 6. In consideration of said assessment set vices, the City/Township agrees to pay the County a fee of $10.50 per parcel for the 2014 and 2015 assessment. In addition, there will be an additional fee of $25.00 for each new construction residential or cotnmercial/industrial building permit with an estimated construction cost of $499,999.00 or less. There will also be an additional fee of $100.00 per parcel for each new construction comtnercial/industrial building permit with an estimated construction cost of $500,000.00 or more. These additional fees shall be only applicable in those cities which issue their own building permits. 7. Any notice which may be given or made by a patty hereto under the terms of this Agreement shall be in writing and shall be sent by United States Mail or personally delivered to the other party addressed as follows; To City: City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 To County. Gregory A. Kramber, Wright County Assessor Wright County Government Center 10 2'd Street NW, Room 240 Buffalo, MN 55313 8. The Agreement may be amended or modified only by written agreement signed by authorized representatives of the patties hereto. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this I z4day of h 2012. Dated: i z l Z Zv 17- By Dated: By Dated: By Wright County Assessor City of Otsego EXHIBIT A During the term of this Agreement, the County shall: 1. Physically inspect and revalue real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation 3. Conduct valuation reviews prior to Board of Review. 4. Attend Board of Review. Per Board request, make all necessary review appraisals. 5. Keep updated field card file - current values, homestead and classification data. 6. Print, mail and post valuation notices. 7. Respond to taxpayers regarding assessment or appraisal problems or inquiries periodically. 8. Make divisions and combinations periodically. 9, Administer the abatement process pursuant to Minn.Stat. § 375.192. 10, Make appraisals for, testify or negotiate all District Court or Tax Court filings. 11. Post values from appraisal cards to assessment rolls. 12. Adjust estimated market values on those properties not physically inspected as needed and per sales analysis.