ITEM 3.6 2014 2015 Assessment Services Agreement with Wright Countyh
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DEPARTMENT INFORMATION
Request for
City Council Action
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ORIGINATING DEPARTMENT:
Finance
_
REQUESTOR:
Finance Director Gary Groen
MEETING DATE:
January 14, 2013
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator Lori Johnson
3.6- 2014 and 2015 Assessment
billed to the City on a per parcel basis. The cost per parcel for the current two year contract is $10.50
per parcel and the rate will remain the same for 2014 and 2015. The actual cost for 2012 was $67,904
Services Agreement with Wright
in the building permit fees and paid from the Building Safety Fund.
SUPPORTING DOCUMENTS: X ATTACHED n NONE
County
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the approval of the 2014 and 2015 Assessment Services Agreement with Wright
County.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC NEARING REQUIRED?
I
Yes
No
BACKGROUND/JUSTIFICATION:
Wright County has provided assessing services to the City for the past eight years. The services are
billed to the City on a per parcel basis. The cost per parcel for the current two year contract is $10.50
per parcel and the rate will remain the same for 2014 and 2015. The actual cost for 2012 was $67,904
and the 2013 budget estimate is $68,250. Any additional assessing cost for new construction is included
in the building permit fees and paid from the Building Safety Fund.
SUPPORTING DOCUMENTS: X ATTACHED n NONE
e Wright County Assessment Services Agreement for 2014 and 2015.
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve the 2014 and 2015 Assessment Services Agreement with Wright County.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
General Fund 101-41550-390
n NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
City of Otsego
8899 Nashua Ave NE
Otsego, MN 55330
Gregory A. K
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,,amber
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Wright County Assessorgg� i
Wright County Goverranient Center 1
10 2nd Street NW, Room 240
Buffalo, MIV55313-.1.183
Phone: (763) 682-7367/(800) 362-3667
FAX.• (763) 684-4553
www. co. }vright. nan, us
RE: 2014 and 2015 Assessment Services Agreement
Dear City of Otsego,
December 11, 2012
We would like to thank you for your continued support of the Wright County Assessors Office.
Please find the enclosed contract for the 2014 and 2015 assessment services.
I understand the budget restraints forced upon all of us and I am hopeful this two-year contract
will assist both parties during this trying budget process. By proposing no increase in the rates
set forth in the previous contract and continuing to provide the best services possible to the cities
and townships, it is my goal to provide you with a constant in service during these turbulent
economic times.
The Wright County Assessors Office is dedicated to providing property owners, local
government and our communities with fair, equitable and accurate property assessments. We
appreciate the relationship we have with the City of Otsego and we took forward to fostering and
improving that relationship in the years to come.
If you have any questions or concerns regarding this contract, please contact by e-mail my
address is greg.kramber@co.wright.mn.us or telephone me at (763) 682-7365 or 1-800-3623667
ext. 7 65.
Si r ly,
�ff
Gregory A. Ki amber
Wright County Assessor
ASSESSMENT SERVICES AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright, a
political subdivision of the State of Minnesota, hereinafter referred to as the "County" and the
City of Otsego a political subdivision of the State of Minnesota, hereinafter referred to as
"City/Township";
WHEREAS, said City/Township lies either wholly or partially within the County and
constitutes a separate assessment district; and
WHEREAS, under such circumstances the provision of the Minnesota Statutes, Sections
273.072 and 471.59 permit the County Assessor to provide for the assessment of property; and
WHEREAS, said City/Township desires the County to perform certain assessments on
behalf of said City/Township; and
WHEREAS, the County is willing to cooperate with said City/Township by completing
the assessment in a proper manner;
NOW, THEREFORE, in consideration of the mutual covenants contained herein it is
agreed as follows:
1. The County shall perform the 2014 and 2015 property assessment for the
City/Township in accordance with the property assessment procedures and practices established
and observed by the County, the validity and reasonableness of which are hereby acknowledged
and approved by the City/Township. The property assessment by the County shall be composed
of those assessment services which are set forth in Exhibit A, attached hereto and made a part
hereof by reference.
2. All information, records, data, reports, and the like that are necessary to allow the
County to carry out its responsibilities under this Agreement shall be furnished to the County
without charge by the City/Township and the City/Township agrees to cooperate in good faith
with the County in carrying out the work under this Agreement.
3. The City/Township agrees to furnish, without charge, work space, if needed, for an
appraiser to perform such tasks as document review, with such tasks to be performed during
normal business hours for the City/Township.
4. The County agrees to indemnify and hold harmless the City/Township and all of its
agents and employees against any and all claims, demands, actions or causes of action arising out
of or by reason of the performance of work provided for herein to be performed by the County.
It is further agreed that any and all full time employees of the County engaged in the
performance of any work or services required or provided for herein shall be considered
employees of the County only and not of the City/Township and that any and all claims that may
arise under the Workman's Compensation Act of the State of Minnesota and any and all claims
made by any third parties as a consequence of any act or omission on the part of said County
employees shall be the sole obligation and responsibility of the County.
5. This Agreement shall commence on January 2, 2013 and shall terminate on June 30,
2015, Either party may initiate an extension of this Agreement for a term of two years by giving
the other party written notice of its intent to so extend no less than 120 days prior to the
termination of this Agreement. If the party who receives said notice of intent to extend gives
written notice to the other party of its desire not to extend the Agreement at least 60 days prior to
the termination of this Agreement, this Agreement shall terminate on June 30, 2015,
6. In consideration of said assessment set vices, the City/Township agrees to pay the
County a fee of $10.50 per parcel for the 2014 and 2015 assessment. In addition, there will be an
additional fee of $25.00 for each new construction residential or cotnmercial/industrial building
permit with an estimated construction cost of $499,999.00 or less. There will also be an
additional fee of $100.00 per parcel for each new construction comtnercial/industrial building
permit with an estimated construction cost of $500,000.00 or more. These additional fees shall
be only applicable in those cities which issue their own building permits.
7. Any notice which may be given or made by a patty hereto under the terms of this
Agreement shall be in writing and shall be sent by United States Mail or personally delivered to
the other party addressed as follows;
To City: City of Otsego
8899 Nashua Ave NE
Otsego, MN 55330
To County. Gregory A. Kramber, Wright County Assessor
Wright County Government Center
10 2'd Street NW, Room 240
Buffalo, MN 55313
8. The Agreement may be amended or modified only by written agreement signed by
authorized representatives of the patties hereto.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its
duly authorized officers and delivered on its behalf, this I z4day of h 2012.
Dated: i z l Z Zv 17- By
Dated: By
Dated: By
Wright County Assessor
City of Otsego
EXHIBIT A
During the term of this Agreement, the County shall:
1. Physically inspect and revalue real property, as required by law.
2. Physically inspect and value all new construction, additions and renovation
3. Conduct valuation reviews prior to Board of Review.
4. Attend Board of Review. Per Board request, make all necessary review appraisals.
5. Keep updated field card file - current values, homestead and classification data.
6. Print, mail and post valuation notices.
7. Respond to taxpayers regarding assessment or appraisal problems or inquiries
periodically.
8. Make divisions and combinations periodically.
9, Administer the abatement process pursuant to Minn.Stat. § 375.192.
10, Make appraisals for, testify or negotiate all District Court or Tax Court filings.
11. Post values from appraisal cards to assessment rolls.
12. Adjust estimated market values on those properties not physically inspected as needed
and per sales analysis.