ITEM 6.2B AND C Project Schedules Neeham/LaBeaux Ave0t§C eF o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
R!_ NF"N. _.
ORIGINATING DEPARTMENT:
_.. _.. _.
REQUESTOR:
�_ ..... ___ _....
MEETING DATE:
Public Works
Ron Wagner
January 14,2013
No
City Engineer
Staff reviewed the proposed project schedules as shown in the approved Feasibility Reports and
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner
Lori Johnson
6.213 and 6.2C
City Engineer
City Administrator
Original Approved Project Schedule —LaBeaux Avenue
AGENDA ITEM DETAILS
RECOMMENDATION;
Staff recommends approval of modified Project Schedules for Needham Avenue and LaBeaux Avenue
proposed improvement projects.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUNDIJUSTIFICATION:
Staff reviewed the proposed project schedules as shown in the approved Feasibility Reports and
adjusted so as to allow ample time for comment periods and appeal periods for both projects and still
follow the required statutes for both. Modifications of the schedules do not affect the ability for the
projects to be completed in 2013. Attached are the modified schedules — any changes from the original
are noted by an asterisk. Also included is the original project schedule for reference.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
List; Modified Project Schedule — Needham Avenue
Modified Project Schedule —LaBeaux Avenue
Original Approved Project Schedule —Needham Avenue
Original Approved Project Schedule —LaBeaux Avenue
MOTION: (Please word motion as you would like it to appear In the minutes.)
Motion to approve modified Project Schedules for the Needham Avenue and LaBeaux Avenue proposed
improvement projects and amend both approved Feasibility Reports using the modified new schedules.
BUDGET INFORMATION
. . ... . . ... ...... ... ...
FUNDING: BUDGETED: ❑ YES
N/A
oNO
ACTION TAKEN
............
APPROVED AS REQUESTED n DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS.
MC)E>1F1Ei7
IX. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the drainage improvements for Needham
Avenue;
Table I
City of Otsego
Needham Avenue
Preliminary Project Schedule
2012 2013
1. City Council Receives Feasibility Report
December 1 d
and Schedules Information Meeting
2' Mail Individual Notices for Informational
January 8*
Meeting
3. Publish Notice of Informational Meeting
January 19*
4' City Council Holds Informational Meeting
January 28
6' City Council Orders Public Hearing
February 11
6, Publish Notice for Public Hearing
February 16 & 23*
7. Mail Individual Notices for Public Hearing
February 18*
8. City Council Holds Public Hearing
March 11
9. City Council Orders Project, and
Authorizes Engineer to Prepare Plans
March 25*
and Specifications
10. Engineer Submits Plans for City Council
Approval and Receives Authorization to
April 8*
Advertise for bid
11. City Council Receives Bid and Awards
May 13 *
Contract
12. Contractor Begins Construction
June*
13. Contractor Completes Construction
July*
14. Assessment Hearing and Approval of
September*
Assessment Roll
3
M001FIEId
Vlll. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the street improvements for L.aBeaux
Avenue:
Table I
City of Otsego
LaBeaux Avenue
Preliminary Project Schedule
2012 20'13
1. City Council Receives Feasibility Report
December 10
and Schedules Public Hearing
2. City Council Holds Public Hearing for
February 25*
Improvement Project
3. City Council Orders Project and
Authorizes Engineer to Prepare Plans
March 11*
and Specifications
4. Engineer Submits Plans for City Council
Approval and Receives Authorization to
April 8*
Advertise for bid
5. Bids Due
May 6*
6, City Council Reviews Bids
May 13*
7' City Council Holds Hearing and
Considers Award of Contract If No
May 28*
Appeals
8. City Council Considers Award of
June 10*
Contract if Appeals
9. Contractor Begins Construction
July*
10. Contractor Completes Construction
September*
11. Final Assessment Roll Approval
September 22
*Adjusted dates.
3
C)R1GINAL
IX. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the drainage improvements for Needham
Avenue:
Table I
City of Otsego
Needham Avenue
Preliminary Project Schedule
2012 2073
1. City Council Receives Feasibility Report
December 10
and Schedules Information Meeting
2. City Council Holds Information Meeting
January 28
3. City Council Orders Public Hearing
February 11
4. City Council Holds Public Hearing
March 11"
5. City Council Orders Project, and
Authorizes Engineer to Prepare Plans
March 25*
and Specifications
0' Engineer Submits Plans for City Council
Approval and Receives Authorization to
April 8*
Advertise for bid
7. City Council Receives Bid and Awards
May 13*
Contract
8. Contractor Begins Construction
June*
9. Contractor Completes Construction
July*
10. Assessment Hearing and Approval of
September`
Assessment Roll
* Adjusted dates.
X. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the drainage
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed, The cost estimates are based on previous projects costs.
3
C)RICFx'INAL
Vill. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the street improvements for LaBeaux
Avenue:
Table I
City of Otsego
LaBeaux (Avenue
Preliminary Project Schedule
2012 2013
1. City Council Receives Feasibility Report
December 10
and Schedules Public Hearing
2. City Council Holds Public Hearing
February 11
3. City Council Orders Project and
Authorizes Engineer to Prepare Plans
February 25.
and Specifications
4. Engineer Submits Plans for City Council
Approval and Receives Authorization to
March 25
Advertise for bid
5. City Council Receives Bid and Awards
May 13
Contract
6. Contractor Begins Construction
June
7. Contractor Completes Construction
August
8. Assessment Hearing
September
IX, ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor .will be paid only for work
completed. The cost estimates are based on previous projects costs.
On the following page are the cost estimate tables for both proposed typical
sections. Table I estimates the cost for the paved rural section.
3