ITEM 3.2A 5.23.2016 MinutesITEM 3_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
MAY 23, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Ron Wagner, City
Engineer; Daniel Licht, City Planner; Andy MacArthur, City Attorney; Adam Flaherty, Finance
Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Certificates of Appreciation presented to the Boy Scouts for their help with the Otsego Egg Hunt
Event.
The City Council and Park & Recreation Director Demant presented certificates of appreciation
to the Boy Scouts for their volunteer work with the Otsego Egg Hunt Event.
2. Consider agenda approval.
City Administrator Johnson requested to move the Metro Appliance Recycling invoice from Item
3.1 to Item 7.6.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3.
Consent Agenda. (Non -controversial items
3.1
Approve
Claims List -excluding Metro Appliance Recycling check for $392.35.
3.2
Approve
City Council Meeting Minutes.
A. May 9, 2016 Meeting.
B. May 9, 2016 Special Meeting.
3.3
Received Commission Minutes.
A. Planning Commission April 4, 2016.
B. Heritage Preservation Commission April 12, 2016.
C. Public Safety Commission April 12, 2016.
D. Planning Commission April 18, 2016.
E. Park & Rec Commission April 19, 2016.
3.4
Approve
2016 Liquor License Renewals.
3.5
Approve
Park & Recreation Seasonal Assistants.
3.6
Approve
2016 Dust Coating Quote.
3.7
Approve
Crack Seal Quote.
3.8
Approve
Anti- Icing Skid Quote.
3.9
Approve
Economic Development Strategies and Priorities Policy.
3.10
Approve
hire of Streets Seasonal Employee.
3.11
Adopt
Resolution 2016-51 appointing Election Judges for the 2016.
3.12
Adopt
Resolution 2016-54 Reject all Bids for Quaday Improvement Project Contract.
CM Heidner motioned to approve as amended. Seconded by CM Warehime. All in
favor.
Motion carried.
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4. Community Development:
4.1 Meadows of Riverpointe Addition Final Plat.
City Planner Licht presented the staff report. Applicant, Paul Tabone, Lennar, explained the
project and thanked the City Council for consideration.
CM Heidner motioned to approve Meadows of Riverpointe final plat subject to the
conditions as outlined in the Findings of Fact and Decision dated May 19, 2016 and
adopt Resolution 2016-52 approving a Development Agreement. Seconded by CM
Schroeder. All in favor. Motion carried.
5 Annual Stormwater Pollution Prevention Plan Meeting:
5.1 SWPPP:
A. City Engineer Presentation.
B. Public Comments.
City Engineer Wagner presented the annual report. Mayor Stockamp opened for public
comments at 7:14 PM. There were no public comments.
CM Schroeder motioned to close the Public Hearing at 7:15 PM. Seconded by CM
Heidner. All in favor. Motion carried.
6. Park & Recreation:
6.1 Consider Prairie Center Parking Lot Quote.
Park & Recreation Director Demant presented the staff report. City Engineer Wagner
recommended a compaction test in the amount of $2,000.
CM Heidner motioned to approve the contracts with Rum River Contracting for the
reconstruction of the Prairie Center Parking lot for $74,125 and Century Fence
Company for $3,799.00 for the construction of a garbage enclosure and additional
$2,000 for testing and approve staff installing the concrete pad for an estimated
amount of $1,200. Seconded by CM Warehime. All in favor. Motion carried.
6.2 Northwood Park Quotes.
Park & Recreation Director Demant presented the staff report. CM Schroeder was able to get
mordor for the masonry piers donated. The City Council thanked CM Schroeder. City
Administrator Johnson read the quote amounts for the record and asked they be included in the
motion.
CM Darkenwald motioned to approve quotes for the Northwood Park construction
from Advanced Irrigation in the amount of $54,435.00; Landscaping from Midwest
Landscaping in the amount of $35,447.00; lighting from W/H Services in the
amount of $88,500; Prairie grass seeding from Prairie Restoration Inc. in the
amount of $5,478.22 and,Change Order #1 to GL Contracting contract. Seconded by
Mayor Stockamp. All in favor. Motion carried.
7. Administration:
7 1 Consider Resolution 2016-53 Otsego Lions Club's Waiver of Certain Policy Requirements.
City Attorney MacArthur presented the policy and resolution. Mayor Stockamp stated she will be
abstaining due to being a Lions Club member and turned this portion over to Mayor Pro Tern
Heidner. CM Warehime asked the City Attorney if this policy update is for the Lions Club only.
City Attorney MacArthur said no it is general.
CM Darkenwald motioned to approve the proposed changes to the City of Otsego
Prairie Center Reservation Policy and approve Resolution 2016-53 regarding waiver
of certain policy requirements -Otsego Lion's Club. Seconded by CM Schroeder.
Motion carried 4-0. Mayor Stockamp abstained.
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7.2 Advisory Commission Applicant.
City Clerk Loff said the City received an application for the Public Safety Commission and that
the Commission currently has an open alternate seat. City staff is looking for direction on an
interview date and time.
CM Heidner called a Special meeting on Monday, June 27, 2016 at 6:30 PM to
interview the applicant for the Public Safety Commission. Seconded by CM
Warehime. All in favor. Motion carried.
7.3 Joint Fire Service Study.
City Administrator Johnson recommended setting a special meeting to review Albertville Otsego
Joint Fire Service Study with Springsted, Inc. on June 13 directly following the regular meeting.
CM Heidner motioned to call a Special Meeting for Monday, June 13, 2016 directly
following the regular meeting to review the Albertville Otsego Joint Fire Service
Study with Springsted, Inc. Seconded by CM Schroeder. All in favor. Motion carried.
7.4 City of Dayton Water Request.
City Administrator Johnson presented the request from the City of Dayton for emergency
connection to Otsego water system for the historic downtown area of Dayton. She stated the
use would be only for emergency purposes; no daily consumption would be included. She
further stated that Otsego's obligation is first to its current users and second to future
development of Otsego. If those priorities are not impeded by providing emergency service to
Dayton, it is reasonable to offer to help a neighboring city address this emergency situation.
City Administrator said Dayton would be responsible for all costs, including staff time, to analyze
the engineering and financial feasibility of making this connection and that even if it determined
through the study that it is both financially and physically feasible, Otsego has no obligation to
allow a connection. She stated that if the Council agrees to proceed, the Council should direct
the City Attorney to draft an agreement for approval by both City Councils defining the terms of
the study. City Engineer Wagner stated Ranch Acres Development has the City of Dayton water
and City of Otsego sewer services. CM Schroeder asked if this emergency water service would
raise a concern with the met council. City Attorney MacArthur would have further analyze. CM
Darkenwald asked what raised this issue for Dayton. City Administrator Johnson said the City of
Dayton discovered a weakness in the ability to provide adequate fire flow in their downtown
area and that development timing and patterns have caused this situation to exist longer than
expected. CM Warehime asked if the holding tanks feed hydrants in the downtown area. City
Engineer Wagner said yes but they will not supply enough for a fire. CM Warehime questioned
if they have considered drawing from the river. City Administrator Johnson said that they could
use a tanker to draw water from the river for firefighting, but not to serve the municipal
system. CM Heidner stated there would need to be a clause in the agreement that our City is
first in an emergency. The City Council concurred to proceed with the study and to have City
Attorney MacArthur draft an agreement and bring back to the next meeting.
7.5 Consider Award of East WWTF Bids.
City Administrator Johnson presented. AE2S Engineer, Scott Schaefer, reviewed the bid and
recommendation. Only one bid was received which was over the engineer estimate. Mr.
Schaefer also reviewed the operation plan. After discussion the City Council concurred to move
forward.
CM Schroeder motioned to award construction contract to Gridor Construction for
$461,200 and to approve Amendment 1 to the Owner -Engineer agreement (East
WWTF, March 15, 2016) pending the City Attorney review of draft amendment.
Seconded by CM Heidner. All in favor. Motion carried.
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7 6 Metro Appliance Recycling Claim List.
CM Warehime stated he will be abstaining from this item.
Mayor Stockamp motioned to approve the invoice in the amount of $392.35 from
Metro Appliance Recycling. Seconded by CM Heidner. Motion carried at 4-0. CM
Warehime abstained.
8 City Council Reports and Updates.
8.1 Commission Liaison Updates.
A Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission is continuing their work on items for the Festival and park
signage and that Lisa Fahey has agreed to re -do additional books for the commission.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder said the commission reviewed Northwood park items and had taken a park tour
at the last meeting.
C. Planning Commission Liaison CM Heidner.
CM Heidner reviewed the Planning Commission Public Hearing items and stated the commission
completed their second online training course. CM Darkenwald to attend the June 4 meeting in
place of CM Heidner.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said the commission has been looking into the CERT program and that the next
step would be to meet with the City Council and experts with the CERT program.
Other:
CM Warehime reviewed the spring clean-up for Otsego stating it was another successful year.
He stated he received positive comments on the three day event. He further recommended next
year adding an advertisement in the utility billing. The City Council concurred.
CM Heidner recommended a sign be added on Randolph Avenue stating that there is Waste
Water Treatment Facility ahead. The City Council concurred. City Administrator Johnson said
Staff will install a sign.
CM Heidner asked for an update on the 70th Street Stormwater pond item. City Engineer
Wagner said the study was completed but the results haven't been analyzed yet. City staff will
put together a design and bring back to the next City Council meeting.
9. Staff Reports and Updates.
City Administrator Johnson said the City Council had at a previous meeting directed her to draft
a letter to the Wright County Commissioners regarding the need for additional CSAH 39
improvements. She is requesting to delay that letter until more data including the recent traffic
counts are received from the County. The City Council concurred this item will be brought back
once the data is received.
Mayor Stockamp said the painting of the signal lights looks good. She said although on CSAH
42/39 the signals now look crooked. City staff to review the agreement with the County on who
is responsible for maintenance.
10. Adiourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 8:31 PM.
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Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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