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ITEM 3.2BF T M 3.2B OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER October 22, 2012 :o PCS Call to Order. Mayor Jessica Stockamp called the meeting to order at 6:30 PILI. Coll Call: Mayor Jessica tocka p; Coun ilrne bers: Vern Heidner, Dan Scharber., Doug Schroeder and Tom D rkenwald. Staff} Lori Johnson, City Administrator; tor; Daniel Licht, City Planner; Andy MacArthur, City Attorney; Rory Wagner, City Engineer and Tam! Loff, City Clerk. Pledcie of Alle ian e: [layer Stockamp led in the Pledge of Allegiance. i. Open Forum. Heather Eidern; New River Medical Center Representative; resentative; gage a hospital district update. 2, Consider acienda roval. City Administrator Johnson requested to move item 4.1 to 8.1 or as time permits after tog PSI. CM Darkenwald requested to add item 7.11-94 Corridor Coalition. Mayor Stockamp requested to add item 7.2 Holiday Party. CM Weldnerr .motioned to approve as amended. Seconded by CM Schroeder. All in favor. [lotion carried* 3. Consent Agenda. Non -controversial it . 3.1 Approve e Claims List. 3.2 Approve City Council Meeting Minutes. A. October 8,, 2012 Meeting. 3.3 Re eived Commission Meeting Minutes. At HPC September 11, 2012. B. Police Commission September 11, 2012. C, Parks & Recreation tion September 1 , 2012. D. Planning Commission September ber 1 , 2012= 3,4 Pay Estimates/Requests: A. Approve Pay Estimate in the amount of $746.40 to EH Renner and Sons for Splash Pad polyphosphates. 3,5 Approve Resolution 2012-67 adopting assessments for unpaid utility bills. 3.6 Approve Resolution 2012-68 accepting donation from TPC, HAIL and MacArthur Lave Office for movie night. 3,7 Approve Resolution 2012-69 adopting assessment for unpaid escrow accounts. M Sch rber motioned to approve. Seconded by CM Heldner, All in favor. Motion carried. Public Hearin moved d to 8.1. 51 Com un1ty evelonr ent: ,1 Consider Ordinance 2012-13 amendinci the on« ordinance regardinci signs. City Planner Licht presented the staff report. CM Darkenwald asked if this was discussed at the Coral business meetings and if they are aware of the change. City Administrator Johnson said yes the local businesses that attended the meeting are aware. City Planner Licht said City staff did meet with several local businesses in the beginning of this process and that City staff will send out a letter to all local businesses if approved. M Heidner rationed to adopt Ordinance 2012-13 amending the Otsego Zoning Ordinance regarding signs and approve publication in summary fern. seconded by M Schroeder. All in fairer. Motion carried. 5,2 Consider Dog Leash Ordinance 2012.14. City Planner Licht presented the staff report. Cid Heidner asked if this applies to cats as well. City Planner- Licht said yes. M Schroeder motioned to adopt Ordinance 2012-4 amending the City Code regarding dog leash requirements and also designation of Waterfront East Park and the unrest portion of Prairie Park as off -leash areas,, seconded by Mayor Stara. All in fairer. Notion carriedA 3 Kittredge Crossings 11th Addition. City Planner Licht presented the staff report. Applicant Marty Campion, Project Engineer, said Shelard, the developer, is requesting a change from the City staff recommendatiom, They are proposing to remove all utilities except the utilities that cress rots as identified in the exhibit they distributed at the meeting. City Planner Licht said City staff is recommending it be dome correctly and these utilities be removed CM Darkenrld asked ghat lines are north and how big are they. City Engineer Wagner said sever/water and force rain are about 8 inches. City Engineer Wagner said it would he a good idea to cap them if they are going to be left in the ground. Mr. Campion said yes would cap them. CM Heidner commented that if a person would decide to put in a heat pump, they would have the potential to hit thea. Chi Darkenwld said there could be a deed restriction on those properties affected. CM Heidner asked how that condition gets recorded on the Final Plat. City Planner Licht said the deed restrictions would be recorded with the Final Plat. CM Carkenwald asked if Shelard is planning to building hones on this plat year. Mr. Campion said the same builder as the Kittredge Crossings 10th Addition is looking at it, CM C arken rald asked hair many lots are impacted from this. Mr. Campion said three lots. City Engineer Wagner said if Shelard's request is approved, he recommends Shelard blow the pipes with sand in case of separation with time and age. Mr. Campion said they will not have the equipment ent to do that on hand. CM Dari en rald asked the City Attorney if he sees any issues. City Attorney MacArthur said he agrees with City staff that the lines should be removed now but it could be covered in a deed restriction if the Council chooses. CM Darlenrald asked for wording to support leaving the utilities in place. City Planner Licht gave the suggested working for condition number three "The developer shall submit a deed restriction to be recorded with Lots 1-, Block 1 documenting abandonment of existing in -ground utility pipes and to include as -built plans for each lot illustrating the location and depth of said abandoned utility pipes, subject to review and approval of City staff." CM Darl enwald motioned to approve the Kittredge Crossings I11h as outlined in the findings of Fact and Decision as presented subject to the language change to condition number ; ""The developer shall submit a deed restriction to be recorded with Lots 1-5,, Bloch I documenting abandonment of existing in -ground utility pipes and to include as -built plans for each lot illustrating the location and depth of said abandoned utility pipes, subject to review and approval of City staff" and Resolution 2012-71 approving a Development ent Agreement and Resolution 2012-72 vacating existing drainage and utility easements. Seconded by CM S har er. Motion passed -*. Mayor stelarn and CM Heidnerr opposed. r Administration: .1 Consider 2013-2017 Fire Protection Agreement with the City of Albertville. City Administrator Johnson presented the staff report. A. Fire Advisory Committee with two City Council members will be set up in January. S h rb r motioned to approve the 2013-2017 Fire Protection Agreement with the City of Albertville. Seconded by CM Schroeder. All in favor. Motion carried. .2 Joint Powers Agreement between the City of Otsecio and the City of Rogers regarding TH 1011CSAH 144 Interchange Improvement Prosect. City Administrator Johnson presented the staff report. CM Scharh r said the city had committed t $100,000 and questioned the tiring of the project with half paid in 2013 and the other half once complete in 2014} City Administrator Johnson said yes. CM H idn r stated the contract reads first half early 2014 and second half fall on 2014. City Administrator Johnson said should read fiat half 2013 based on the construction timeline from Rogers. City Engineer reviewed the project. CM Darkenwald said he will make a .notion to approve because this will make the road safer for the Otsego residents and business people driving along this road each day. CM Darkenwald motioned to approve the Joint Powers Agreement between the City of Otsego and the City of Rogers regarding TES 101/CSAH 144 Interchange Improvement project with change in agreement to read 2013. Seconded by CM Schroeder. All in favor. Motion carried. . City Council Reports and Updates. til -94 Corridor Coalition. CM Darlld gave an update on the 1-94 Corridor Coalition activities, Cid Drlenrald said progress is being made but the funding is lour. CM Darlenwald said other cities have given a financial contribution, and he is asking the City of Otsego consider boring a .Wernher. CM Dari env ld asked what the balance is in the Council Contingency Fund. City Administrator Johnson said approximately $9,000. Mayor Stockarnp, asked what the amount is that the other cities have contributed. C Dari enwald said he is not aware, but can find out that information and bring back to the City Council. City Administrator Johnson said we can add to the November- 13 City Council agenda as n action item. The City Council agreed. 7,2 HolidayPte. Mayor Stockamp said she would like to set a date for a holiday party for Commissioners t provide dinner as a thank you. The City Council set December 4 at 6:30 PM at Prairie Center. City staff will send out invites to the Commissioners. Mayor Stockamp also stated with the rove of City Hall she would like to suggest for the staff holiday party phones be directed to voicemail for one hour so that all staff can enjoy the party s with just one person answering the phones most calls would end up in voicemail anyway. The City Council agreed. The City Council set December 5 from 1- 1 PM to be held at Prairie Center for the staff holiday party, As in the past, the party will be a potluck. City Administrator Johnson stated she has received comments from staff regarding the number of invited guests and the need to provide food for them. The consensus of the City Council is that it would provide up t $250 for barbecue neat as its contribution to the holiday party to offset attendance by invited guests that are not asked to contribute to the potluck. 81 Staff Reports acrdS, Public Hearin � ,i Proposed Assessment for unpaid Administrative Pines and Service Charges related to Code Enforcement. City Clerk attests to fel notice. B. Comments by City Staff. Presentation of proposed assessment roll. D, Open Hearing for Public Comments. B. Close Public Hearing. F. Consider Resolution 2012-70 adoptinci assessment; for unpaid administrative fines. City Clerk L ff attested all the proper noticing., posting and publication was completed. City Planner richt presented the staff report. City Attorney MacArthur reviewed the process. Mayor Stoo p opened the Public Hearing at :20 Pyr. Hearing no public comments Mayor stockrp closed tete Public Hearing at 7:20 Pfd. CM Schar er motioned to adopt Resolution 2012-70 adopting assessment for unpaid administrative fines and abatement charges related to code enforcement. Seconded by CM Schroeder. All in favor,.Codon carried. Citydr inistrator Johnson said she has passed out to the City Council a letter from New River Medical Center regarding a Hospital District City/Township Affiliation forum on Monday, October 2012 at 7 PM at New Kiger Medical Center. 9. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald, All in favor. Motion carried. Adjourned at 751 PM. ATTEST: Tani Loff, City Clerk Mayor Jessica Stocar