ITEM 3.4Request for
CITY OF
City Council Action
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MINNESOTA
DEPARTMENT NFORMATION
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A. HPC Annual Reporli
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FUNDING: BUDGETED: YES
N/A NO
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APPROVED AS REQUESTED o DENIED o,TABLED ci OTHER (List changes)
COMMENTS-
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TO: Otsego Historic Preservation Commilssior
FROM: Daniel Licht, AICP
DATE: 7 Novem,bei- 2012
RE: Otsego — HPU' Annual Repor)
TPC FILE: 101.011 — 12.03
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A. HPu iviembers
B. HPC Bylaws
C. Fall 2,012 Otsego View article
D. Annual HPC Certified Local Government Assurances Form
Meetings. The HPC has held 12 regular meetings during the reporting perloid. All
meetings were posted as public, meetings and conducted in accordance with, the
requirements of the Minnesota Open Meeting Law (Minnes,ota. Statues 471.705).
public access to the HPC resources. Archiving these materials by uommissioners is
being coordinated with, the Wright County Historical Society for proper formatting to
ensure compatibility.
Education. The HPC undertook the following education efforts during the reporting
period:
An article was Included in the Fall 2012 City newsletter regarding the. McDonald
House Study describi I ng the project and providing links to more information on
the City's website.
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The City went on-line with an updated website in April 2012. The HPC has a
dedicated page within the website with information about Its, activities, access to
agendas and, minutes and links to informational resources about Otsego's
h 1 story.
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The HPC is soliciting historical photos from the community to scan into its
collection. There is an opportunity that these photos, may be reproduced and
displayed in areas, of City Hall or Prairie Center that are open to the public.
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National Register of Historic Places. The HPC has not made nomination o
commented on a, nomination for the National Register.
Building Permits. No building permits for locally designated heritage preservation
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sites were submitted or reviewed during the reporting period.
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S"tate Co;fference. Commissioners Anderson, Noll and, Seroshek attended the SHP*
conference held 13 and 14 September 2012 in Fergus Falls.
The HPC will consider the annual report at t�heir meefing on, 13 November 2012. If
approved by the HPC,, the report will, be placed on the City Council agenda for
consideration on 26 November 2,010. Following approval, by the City Council, the HPC
annual repoil is to be sent to SHPO.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Andy; MacArthur, City Attorney
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"roni Seroshek-Chair 10410 Kahler Ave NE
Home: 763.295.5426 Otsego, MN 55362
tsserolshek@gm, a il.com,
Chris Wilson -Co- Chair 8600 O'Dean Ave. N—;
Home,: 763 441.1563 Otsego, MN 55330
Chr'l'sgc,h,ri,sw,ii�,s,on;stud'i,ols,,,Colm
Gaill Anderson. 10410 Kahler Ave NE
Home.: 763.295.5426 Otsego, MN 5,5362
Gander-son!5@gmal,,I,,,colii,.n
John Noll 15420 89th 5t NE
Home: 763.441.3715 Otsego, MN 55330
J'olinnoll,11.1@v,ahoo.com
Thomas Constant 13776 NE 85t" ST NE
Home: 763.441,.3654 Otsego, MN 55330
Constant7l@ms,n,.com
jamlie Plantenber&-Selbilschka 8200 Padgett Ave NE
Phone: 612.590.7329 Otsego, MN 53330
failnie lantenber @vzw.com
Lisa Fahey 8,254 Parell Ave NE
Phone: 612.708.5772 Otsego, MN 55330
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isa.m.fahev.@,gll,,Ila,lil.Icoin,,
Mayor Jessica Stockamp- Council Representative
CM Doug Schroeder- Alternate Council Representative
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Scheduled Meetings marked
Any updates please email Tami at ts
Updated 11-19-12
C'kITY OF OTSEGO
_-JERITAGE PRESERVATION COMMISSION
BY-LAWS
A. Organization.
1 Membership of the Commission shall consist of five (5) members
appointed by the City Council, alternate member(s) as may be appointed
by the City Council, and one (1) non-voting City Council, representative.
2. The Commission shall elect officers from its membership at its first
meeting in, February.
3. The officers of the Commission shall be:
a. Chair.,
b. Vice -Chair.
C. Secretary.
4. Duties of the officers:
a. Chair:
1 . The, Chair shall preside at all meetings of the Com -mission.
2. The Chair shall preserve order and decorum and shall
decide all questions oforder.
3. The Chair shall appoint any necessary committees and shall
appoint any committees requested by a majority of the
members.,
b. Vice -Chair:
1. The Vice -Chair shall preside at all meetings in the absence
of the Chair and perform such duties as requested by the
Chair.
C. Secretary.,
1. The Secretary shall take minutes of all Commission
meetings or special meetings, which are to be distributed to
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the members prior to the next Commission meeting.
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2. Approval of the minutes is by a maj j ority of the members
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present at the meeting at 'which the minutes are on the
agenda.
3. Upon approval, the minutes shall be signed by the Chair and
attested to by the Secretary and forwarded to the City Clerk.
There shall be one (1) regularly scheduled meeting the second Tuesday of
each month, unless an alternative is scheduled due to an unforseen
conflict or canceled by the Chair due to a lack of business items. Notice
of the change m1ust be communicated to the members, at least four (4)
days prior to the meeting date.
2. A quorum of the Commission, shall consist ofthree (3) members.
3. All meetings, shall be open, to the public.
4. A special meeting of' the Commission may be called by a motion of the
majority of the members stating the purpose of such meeting with written
notice posted at least twenty-four (24) hours in advance of the meeting.
5. Any site inspection involving three (3) or moremembers as a group must
be scheduled and noticed as a speci al cornmission meeting.
6. The alternate member(s) shall sit at the table during: any scheduled
meeting, but the alternate shall only vote if a member of the Corn n
is absent.
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7. A member may be, excused from an individual meeting for reasons of
iflness, work, or out of town trips. Notice of' the member's absence must
be communicated to the City staff before 4:00 PM on the date of the
meeting.
8. The order of business shall be as listed In the meeting agenda to be
prepared by the City Clerk before each meeting.
61. Motions shall be made only by persons recognized by the Chair.
10. Any resolution or, motion may be withdrawn at any time before action is
taken on
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11, When a question is under debate, no other motion shall be entertained
except to table or call' for the questions, act on the question, postpone,
refer to committee, or amend., Motions shall' take precedence in. that order
and the first two shall be without debate.
12. All motions shall be carried by a majority vote of the members present,
except a call for the question. Any members or the Chair may call for a,
roll call vote on any issue.
13. All commission recommendations shall be sent to the City Council in
written meeting minutes and shall include a record of the division of' votes
on each recommendation.
mrsonal interest, a financial interest,
14. Any Commission member having, a pe
i I
or a family member with a finan,ci I al interest in any individual action to be
considered by the Commission shall:
a. Notify the Chair of the conflict il n advance of the meeting.
b. Allow the Chair to explain the potential conflict to the Commission.
C. At the request of the Chair, the member shall excuse themselves
from, the Commission in advance of the discussion and voting on
this 1 1 tem.
15. Any Commission member conducts themselves in a, manner
conflicting with these By -Laws provides grounds; for removal, by the City
COUTCH.
16. Any rule not covered by these By -Laws shall be governed by Robert's
Rules of Order.
17. These By -Laws shall not be repealed or amended except by a four (4)
member vote of the Commission and after notice has been given at a
previous meeting. Changes in these By -Laws become effective upon
approval of the City Council.
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ADOPTED by the Otsego Heritage Preservation Commission this W Day o
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April, 2010., mw F M''I
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Attest: Toni Seroshiek, Secrietary
APPROVED by the City Council of the City of Otsego this, 8th day of April,,
Attest Tami Loff, City Clerk
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activities from October 2oili, examples of the liousei constrixiction,, lincluding floor and wall sectionsl
and axtif�cts f6und as part of the dig.
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Additi,onal, information about Otsego's histoq, l[it-L-cluding available books publl'shed by the
Her*ta I
1, ge Presemation Cowin -t on, available on the City's website.
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:IIVH AID
ITY OF
MINNESOTA
Annual H'PC/CLG Report
Assurances
V tsego, HPC
2012 Fiscal Yeal
I hereby certify that the Otsego HeritaI ge Preservation Comm'ssion has adhered to the
public participation provilsion's as stipulated under Section IILD of the "'Minnesota
Certified Local Government Procedures Manual" issued by the Minnesota State Histo6o
Preservation Office.
2. 1 hereby certify that the Otsego Heritage Preservation Commission has adhered to the
procedures of the State Archives Department of the Minnesota Historical Society
regarding commission records (see the State Archives publication "Preserving and
Disposing of Government Records" pursulant to Minnesota Statutes 138.17.
D. Daniel Licht, AICP
The Planning Company LL*