ITEM 5.140
CITY OF 0
Ot
MINNESOTA
DEPARTMENT INFOF ATIO I
Request for
City Council Action
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1E T1 DATE:
Community Development
City Planner Licht
26 November 2 12
PRE EI TER s :
REVIEWED BY:
ITEM #;
-City Planner Licht
City Administrator Joh nso n
5.1— Advisory Corr missio ns
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval of an ordinance codifying the establishment and bylaws for the City's
existing advisory commissions and adoption of a resolution regarding terra schedules.
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No. NO.
B I RoilNDIJU TIFI ATION:
City staff initiated a review of the City Council advisory commission terms and bylaws to ensure proper
organization and structure for these working in groups. The Administrative Subcommittee reviewed the
information prepared by City staff regarding advisory commissions at their meeting on 14 November
2012 and recommended moving forward with the following:
The Planning Commission is established in Chapter 3, Section 1 of the City Code and has bylaws
adopted by resolution of the City Council. The Heritage Preservation Commission is established
in Section 96 of the Zoning ordinance with additional bylaws adopted by resolution of the City
Council, The Parks and Recreation Commission and Police Commission are established only by
bylaws approved by the City Council. City staff recommends consolidating the establishment
and work rules of the advisory commissions into Chapter 3 of the City Code, a draft ordinance to
this effect is attached hereto for review and discussion.
The draft ordinance establishes the number of members rs and terms for each
Commission ion consistent with their present configuration, The Administrative
Subcommittee recommends that the Parks and Recreation Commission, Police
Commission and Heritage Preservation Commission terms be changed from three years
to four years consistent with the terms of the Planning Commis i n r embers.
The terms for each Commission will be established to expire on the last day of February
of the last year of the terra. With reappointments and new members bers seated, each
Commission will elect officers at their first meeting in March each gear.
o Appointment of alternate members for each Commission is modified to be discretionary
by the City Council and would be made on a case-by-case basis for each Commission.
o The draft ordinance provides a blanket removai process for seted commissioners as
well as a discretionary provision allowing the City Council to remove ar person for
uneused absences at three consecutive meetings.
The schedule for regular meetings is included in the draft ordinance with the Planning
Commission meeting twice per month and the other Commissions once per month.
This is a charge for the Police Commission, which has bylaws stating they will meet once
per quarter but insets regularly on the second Tuesday each month.
Officers for ech Commission are i
To provide greater balance in the scheduling of terms, City staff recommends the a schedule of
arppointments to reorder the staggered t rms.to provide a pattern of not more than two
commissioners teras expiring in any one year. This process gill ensure institutional knowledge
remains with each Commission and also reduce the administrative work involved ire the
appointment process each year.
There is a reed to formalize al process for considering reappointments or new appointments to
these terms:
o The City Council liaison or City staff contact commissioners with expiring terms to
inform them of the schedule and process for reappointment if interested.
o The City Council or City staff liarison would announce the schedule of expiring terms at a
regular meeting of the Commission so that members may solicit people that may
interested in being considered for an appointment.
o The City advertise open positions in the official newspaper on the website and ire the Fall
edition of the Otsego view to solicit applications from people interested in participating.
o Commissioners seeking reappointment and new persons interested in being appointed
would each submit a cormmission questionnaire.
o The applicants would interview with the City Council.
SUPPORTING DOCUMENTS: a ATTACKED NONE
A.ordinance 2012-16
B.
Resolution 2012-78
C. Summary of Ordinance 2012-1
POSSIBLE MOTION
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Please Ord M06on ou u�d li C t appear In tine fnute .
Motion to adopt and publish In summary form Ordinance 2012-16 amending the City Code regarding
boards and commissions and adopt Resolution 2012-78 regarding advisory commission terms.
BUDGET INFORMATION
FUNDING: BUDGETED: a YE
WIDE
ACTION TAKE
APPROVED AS REQUESTED ci DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
ORDINANCE NO.: 2012-16
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE REGARDING BOARDS AND
ADVISORY COMMISSIONS.
THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBYORDAIN:
Section 1. Chapter 3, section I of the City Code is hereby amended to read as
follows:
SECTION
PLANNING COMMISSION
Section:
3-1-1 Establishment%&%I 111 "'w"EW AWRAIr
clnn-pmhershin
3.1.2 Membershio andTeras
3-1-23 Meetings, s, officers and Procedures
3-1-34 Fu tion ;and Duties
3-1-45 Records
3-1-56 Compensation
3-1-1; ESTABLISHMENT: The Planning commission of the City is hereby
established.
-1 2 MBE S IP AND TEf MS: �AiJ91111J
y
A. The Planning Commission ission shall consist of seven members, all of whom are
appointed by m i rity vote of__the City council.
B. The terms of each member of the Planning Commission shall be four years
staggered and overlapping as presently established beginning March I o the
1
first gear and shall expire on the last day of Feb r ary..__. f the last year of the
respective term. A — ,eF �Ibers shni, hnodr re ne.Gr it f Ih f
tr+ressoFs are la irr . od
F
Cr Any and all adult resident property owners of the City of Otsego are elr ible to be
a einted to the Plannlr Commission at the discretion of the Citv Council by
majority vote.
GD. The City Council shall also appoint one 1 of Its members as an a non-voting ex -
off ieio member of the Planning Commission who shall attend Planning
Commission meetings and acct as a liaison between the City Council and the
Planning Commission.
E. The Zoning Administrator shall serve as the fit==y staff liaison to the Planning
Commission.
DE, The City Council Qhnp m=av also appoint alternate member(s) to a term
determined by the City Council from time to time as their deem ne essar}��
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The alternated shall attend all regular and special .meetings of the
�Planning Commission and shall act as a replacement at any specific meeting
in the event of the absence, for whatever reason, of any regularly appointed
member of the Planning Commission.
Ann rthor 1(acancie _._r�r%nurr_imcs visir-an
EG.Th I- - - I t went o a aanor ren
the terra of an r ember of the Planning Commission the ne shall be filled
by appointment by the City Council and shall run until the current term expires.
H. Rernova.1J,
'iAny member of the Planning Commission may be removed from Qffice
with or without cause by a four-fifths (415) vote of the entireCity Council.
2. Any member of the Planning Commission who misses three �
consecutive Planning Commission meetin Ain a calendar year calculated
---
at the end of each calendar year, due to unexe sed absences may b
removed from office upon approval of the City Council. Excused
absences include: a serious ersonal or family medical condition deathIn
immediate family or unanticipated work-related commitment. It shall be the
d t of each member to notify the City staff liaison or record ing-secretary if
the member will be unable to attend a meet[na.
-23, MEETINGS, OFFICERS AND PROCEDURES:
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'l There shall be two 2regularly scheduled meetings of the Plannin
Commission on the first and third Monday of each month unless canceled
by the Chair due to a lack of business items or lack of a -quorum..
2. A specialmeeting of the Planning Commission may a called by the Chair
orby . ...... ap
royal of a motion of the ma0jority of the members stating the
purpose of such meeting with written notice osted at least three da s
in advance of the meeting,
3. Any site ins a tion 'involving four or more members as a aroup—must
e scheduled and noticed as a Special Meeting==of the PlanI
Commission.
4. All meet�n s of the Planning=Commission shall be o en to the public and
comply with the State en Meeting Laver reauirements.
B. Officers:
The Planning Commission shall elect officers from its membership ershi t its
first meeting In March.
h.
2. The officers of the Planning Commission shall e:
a. Chair.
b. ie -Chair.
3. Duties of the officers:
a. Chair.
(1) - Chair shall preside at all meetings of the Pl n. n
Commission and shall reserve order and decorum and shall
decide all questions of order.
(2) The Chair shall appoint an necessary. committees and shall
appoint any committees rea nested by a majority of the
members.
b. Vice -Chair. The Vice -Chair shall preside at all meetings in the
absence of the Chair.and-nerform such duties as requested by the
Chair.
C. A guorum of the Commission shall consist of four members.
The conduct of the Planning CommissD. ion r eetlnn s shall be governed b
Robert's Rules of Order.
i F NCTION�AN DUTIES:
A. The Planning Commission shall meet regularly pursuant to this �esSe tion,
shall hold public hearings when required by time pity Qe � or any other
applicable law, and it, or the City Council, may, at their discretion, initiate any
additional hearing they deem necessary.
B. The Planning Commission shall have such duties as assigned kng t h,iQ
�he�� �W1 %A relmna ,� ec i State Statutes and the City Code, ars shall act in
an advisory capacity to the City Council In all such matters including, but not
limited for
To r are and kee current a Cora rehensive Plan for r eetino present
re uirernents and such future needs as may a foreseen..based on
demographic and statistical trends and data available.
2. To establish principles and policies for guiding action affecting
development in the =_City and its environs-.
3. To prepare and recommend to the City Council ordinances regulations
and other proposals promoting.orderiv and a onomi all sound
development along lines indicated as desirable.by the Comprehensive
Pian.
4. To determine whether specific ro osed developments conform to the
rind les and re uirements for the Comprehensive Plan and City Code.
5F To keep the Cit Council and the eneral public informed and advised as
to all planning and development matters.
C. The Planning Commission shall transmit recommendations to the City Council on
all natters which it considers. if such matter involves a decision regarding
application of a City Olr iln %a mil n. e -Code, the Planning Commission shall transmit to
the Council specific and particular+ information regarding the basis for such
recommendation and the information which was considered in arriving at such
recommendation.
D. Any member havin a personal interest a financial interest or a famffy member
with a financial interest in any _ individual action to be considered bthe Plannin
Commission shall:
. Notify the Chair of the conflict in advance of the meetin t
2. Allover the Chair toMlain the ootential conflict to the Plannin
Commission.
3. At the iequpst of the Chair, the member shall excuse themselves from the
Plannin Commission in advance of the discussion and voting on this
item.
E. In the event that a member is ontotedrior to a PlanningCommission rneetin
b a aerson with a concern regarding a pending issue the member must:
Refrain from discussing any Planning --Commission business with an
individual outside of a Planning Commission meeting. This includes their
own stand on the endin _issue,
2. Refrain from speculatina on other Planning Commission members' stand
on the pending issue.
R
3-1-4-5: -5: ECO DS: The Zoning Administrator shall provide for permanent
records of the Planning Commission proceedings, which shall include minutes of its
meeting, its finding of fact, recommendations, and the action taken on each matter
which it considers.
3-1-56: COMPENSATION: As compensation for services rendered as a
member of the Planning Commission, each member and the designated alternate shall
receive $20.00 for attendance at each regularly scheduled or special meeting of the
Planning Commission, plus $10. 00 for each site inspection.
Section 2, Chapter 3 of the City Code is hereby amended to add the following
provisions:
SECTION 2
PARKS AND RECRE A-T-LONCOMMISSION
Section:
3-2-4: Establishment
3-2-2; Membersh[p and Teras
-2-3: Meetings,Officers and Procedures
3-2-4; Duties and Fun Ikons
3-2-5; records
3-2-6: Compensation
3-2-1:TABLISHME NT.ff A Parks rid Recreation Cori mis ion is hereb
established.
3-2-2:MEMBERSHIP AND TER R
A. The Parks and Recreation Commission shall consist of seven members, all of
whom are appoi.nted by maiority vote of the Qitv Council.
B. The terns of each member of the Pars and Recreation Commission shall be—
fo u r
ears staggered and overlapping as presently.established be inn`rn
March 1 of the first ear and shall expire on the last day of February of the last
year of the resetive tern.
R
C. Any and all adult resident property owners ofthe _ are lble to e
v _-
appointed to the Parks and Recreation Commission at the discretion of the Cit
Council by mabrity Grote.
D. The City Council shall also appoint one of its members as a_ non-voting x
officio member of the Parks and Recreation Commission who shall attend Parrs
and Recreation Commission meetings and act as a liaison between the
Council and the Parks and Recreation Commission.
E. The City -council ma"Iso appoint alternate n ernb r to a term determined by
the Citv Council from time to time as the deem necessa . The alternate(s)
shall attend all reg=ular ands ectal rn etin of the Parks and Recreation
Commission and shall act as a replacement at any sped ic meetingin the event
of the absence for whatever reason of any regularly appointed member of the
Parks and recreation Commission.
F. The Parrs and Recreation Manner shall serge as the City staff liaison to the
Parks and recreation Commission.
G. In the event of a vacancy during the term of anv member of the Parks and
recreation Cori mission the vacanQy shall he filled by appointment by the alt
Council and shall run until the current terra ex ire..
H. Removal:
Anv member of the Pars and Recreation Commission ma a removed
from office with or without cause by a four-fifths 5Grote of the entire Cit
Council.
2. Any..member of the Parks and recreation Commission who misses three
(3) consecutive Pars and Recreation Commission meetings In a calendar
year, calculated at the end of each calendar .__Year: __due to unexcused
absences may be removed from office upon approval of the C4 Council.
Excused absences include: a serious ersonal or amily medical condition
death in immediate familly or unantici ated work-related commitment. It
shall be the duty of each member to notify the City staff liaison or
record in secreta ry if the member will be unable to attend a me
A. Ieetln.
The Warks and Recreation Commission shall hold a minimum of one
-U
regular meetin er month on the second Wednesday of each month
unless canceled by the Chair due to a lack of business iters or rack of
uoru.
2. A special meetin of the Parks and recreation Commission may a called
by the Chair or by anpro,,v,,,,,,a_l of a notion of the majority of the members
stating the nurpose of such meeting with written notice posted at least
three da s in advance of the meeting-,-.-.--
3. An site inspection involving four or more members as a rou mus
be scheduled and noticed as a Special Meeting -of the larks and
Recreation Commission.
. All reetin s of the larks and Recreation Commission shall be open to the
ubli and comply with the State Open _ Meeting Lair re uirernents.
B. Theagenda for each meeting shall include an open forum for citizen comments.
C. Offieri
The larks and recreation Commission shall elect officers from its
r embershi at its first meeting in March.
2. The officers of the Parks and Recreation Commission shall be.
. Chair.
b. like -Chair.
3. Duties of the officers
a. Chair.
(1) The Chair shall preside at all meeting§==of the Warks and
Recreation Commission and shall preserve order and
decorum and shall decide all questions o_f_order.
(2) The Chair shall appo.int an necessary committees and shall
a o i nt anv committees reauested by a majority of the
members.
b. Vice -Chair. The like -Chair shall l2reside at all meetings in the
absence of the Chair and perform such duties as requested by the
Chair.
D. A auorum of the Parks and Recreation Commission shall consist of four = U4
members.
. The conduct of the Parks and Recreation Commission meetin s shall be
oerned by Robert's Rules of Order.
3,,2- : D TIESAND—FUNCTIONS: The duties and functions of the Faris and
Recreation Commission shall be as follows:
A. Develoo and recommend to the City Council a Comiorehensive Plan for
development of the future parks: -and trails system.
B. Provide recommendations and act in an advisory capaeftyto the City Council
regarding arcs trails facilitleapark maintenance and related CIF rorect and
the study of current recreation programs,-- and desires of citizens for such
services.--
C. This is not a Pars and recreation Commission as enabled by Minnesota
Statutes412.111.
3-2-5: RECORDS: The record inse rets shall provide for nermanent. records
of the larks and recreation Commission voceedings, which shall Include minutes of its
meeting, its finding of fact recommendations. and the action taken on each ratter
which it considers.
3-2-6: COMPENSATION: As comi2ensation for services rendered as a member
of the Parks s and Recreation reation Com ission each member and designated alternate(s)
shall receive $10.00 for attendance at each reg u la rly scheduled or s e i l meetin .
Section 3, Chapter 3 of the City Code is hereby amended to add the following
provisions:
Section:
3-3-I'm,,Establishment
-- -- -- - - - -- ------------ -.
3-3_2: lembers _and Terms
3-3-3: Legal Advisor
3-3-4: Meetings, Off iters and Procedures
3-3-513 Duties and Functions
3-3-6: Como s tion
3-3-1: ESTABLISHMENT: A Police Commission is hereby established to advise
the Cit
Council on mlice ratters and to provide better communication regarding o[iee
service to provide a forum for complaints and suggestions regard i.nolive service and
to educate tineublie on issues related to oliee service.
-3-3-2: MEMBERSHIP SHIP rA D TERMS:
A. The Police Commission shall consist of seven members all of whom are
appointed by majority vote of the City Council.
B. The terns of each member of the Police Commission shall be four 4) years
sta Bred and overlapping as presentiv established beg innln mareh I of the
fiat vear and shall eM ire on the last day of February of the last ear of the
respective term..
C. n and all adult resident property owners or business property owners of the
City of Otsego are eligible to be appointed to the Police Commission at the
discretion of the City C.. til by maiority Grote.
D. The City Council shall also appoint one of its members as a non-voting ex -
officio member of the Police Commission who shall attend Police Commission
meetin s and act as a liaison between the City Council and the Police
Commission.
E. The Wright County sheriff or their desig=nated representative shall attend the
Police Commission a non-voting ex -off ieio member and act as a liaison between
the Cit and the Wright County Sheriff's Office.
F. The City Council may also a oint alternateembers to a_ term determined by
the City Council from time to time as they deem necessary. The alternate s
shall attend all regular and special meetings s of the Police Commission and shall
act as a replacement at..any. specific meeting in the event of the absence for
whatever reason of any re Marl a ointed member of the Police Commlsslon.
G. In the event of a vacancy durim the term of any member of the Police
Commission the vacancy shall be filled bv a ointment b the City Council and
shall run until the current term enc fires.
H. Removal:
An_member of the Police Commission may be removed from office ith
or without cause by a four-fifths rote of the entire City Council.
2. Any member ber of the Police Commission who misses three 3consecutive
Police Commission meetings In a calendar year, calculated at the end of
each calendar ear, due to unexcused absenceS3 may be removed red from
office . -...upon approval of the City Council. Excused absences include: a
serious personal or famll ...me ical condition death In immediate family or
unanticipated work-related commitment. It shall be the d.uty of each
member to notlf the Ctty staff liaison or recording secreta if the member
will be unable to attend a meptin
3. The Police Commission may make a recommendation to the City Council
y majority Grote to remove_ a member prior to the expiration of their term,
with said recommendation to include the cause for such action.
3-3R3: LEGAL ADVISOR: The City Attornev. shall serge as the legal advisor to
the Police Commission. Questions of the City Attorney shall be directed through the
City Council liaison or the fit Administrator.
3- 3-4: EE FILERS AND., .
A. Meeting=s:
1. The Police Commission shall hold a minimum of one 1regular me
ver month on the second Tuesday of each month unless canceled by the
Chair due to a lack of business iters_ or lack of a auorum.
2. A special meeting of the Police Commission may be called bv the Chair or
by..approval of a motion of the maiority of the members stating the purpose
of such meetina with written notice posted at least three da s in
advance of the meeting.
11
3., Any site inspection involving four or more members as a group must
be scheduled and noticed as a S eial Meeting of the Police Commis s.19.0..
4. All meetings s of the Police Commission shall be open to the public and
comi2ly with the State Opera Meeting Law re lrements,
. Theagenda for each meeting shall include ars open, forum for citizen comments.
C. Officers:
The Police Commission shall elect officers from its membership at its firs
meeting in March.
2. The officers of the Police Commission shall be:
. Chair
b. line -Chair.
C. Se ret ry.
3. Duties of the officers"
a. Chair.
(1) The Chair shall veside at all meetinqs of the Plan '
Commission and shall reserve order and decorum and shall
decide all questions of order.
The Chair shall appoint.a.nv necessarycommittees and shall
anpoint any committees requested bar a ma*olity of the
members.
. Vice -Chair. The like -Chair shall preside at all meetings ire the
absence of the Chair and perform such duties as -requested by the
C. -Secreta.-.. The Secretary shah orovide for -permanent records of
the Police Commission groceedings, which shell include minutes of
its meeting, its findi of fact recommendations,and the action
takers on each matter which it considers* and are to be submitted to
the C_Cier.
12
D. A quorum of the Police Commission shall consist of four members.
E. The conduct of the Police Commission meetings shall be governed by Robert's
Rules of Order.
3-3-5: DUTIES AND FUNCTIONS: The duties and functions of the Police
Commission shall be as follows:
A. To develop citizen complaint procedure on matters regarding oiioe services.,
B. To Dromote Dublic interest in and an understanding of police work.
C. To serve as a forum for the citizens of ots o to voice their opinions re ardin
oommuni safet"nd police services.
D. The Police Commission shall advise the City Council on the duties and
responsibilities of the Wright Count Sheriff and the D uties of the Wriht
County Sheriff's Office in providing police service to Otsego.
E. This is not a Police Civil Service Commission with those o erg granted such
commission under State laver,
3.-3-62-,NSATION: As COr n nsatlon for services rendered as a member
of the Police Commission each member and desLqnated alternate sshali receive
X0.00 for attendance at each regularly scheduled or special meetln .
Section 4. Chapter 3 of the City Code is hereby amended to add the following
provisions:
HERITAGE PRESERVATION COMMISSION
Section:
3-4-1: Establishmen
3-4--.2.-,F, Membership and Terma
3-4-3: Meetings, officers and Procedures
13
3-4-4: Duties and Functions
Compensation
3-4-1: STABLI EI T: A Herita a Preservation Comma sion is hereby
established in accordance with the rovi ions of Chapter 20 Section 96 of the Cit
Code.
- -2: MEMBERSHIP AND TERMS-;,
A. The Heritage Preservation Commission shall consist of seven -members all of
whom are appointed by..m.aiority vote of the City Council.
B. The terms of each member of the Heritage Preservation Commission shall be
three ears sta eyed and overlapping -as 12resently established beginning
March I of the first year and shall expire on the last da of Februa of the last
year of the resi2ective term.
C. Anv and all adult resident propertv owners of the City of Otsego meeting -the,
criteria yet forth In Section 20-96-3 of the Citv Code are epi able to be appointed
to the Herita a Preservation Commission at the discretion of the Cit Council by
majority vote.
D. The City Council shall also appoint one of its members as a non-voting ex -
officio member of the Heritage Preservation Commission who shall attend
Heritage Preservation Commission meetiagsand act as a liaison between the
City Council and the Heritage Preservati nCommission.
E. The Zoning Administrator shall serve as the City staffliaison to the Herita e
Preservation Commission.
F The City Council r ay also appoint alternate member(p) to a term determined by
the City Council from time to time as the=y deem necessary. The alternate
shall attend all regular and ecial meetings of the Herita a Preservation
Commission and shall act as a replacement at an specific meeting in the event
of the absence for whatever reason of any regularly....appointed member of the
Herita a Preservation Commission.
G. In the event of a vacancy during the term of anv member of the Herita
Preservation Commissionth..e vacangy shall be filled bv..appointment by the Cit
Council and shall run until the current term expires.
14
H. Removal:
An member of the Herittaa Preservation Commission may be removed
,q--
from office with or with out cause by a four-fifths Grote of the entire City
Council.
2. Any member of the Heritage Preservation Commission who misses three
(3) consecutive Heritage Preservation Commission meetings s in a calendar
year, calculated at the end of each --calendar year, due to unexcused
absences, may be removed from office upon a ro rai of the City Council.
Excused absences include: a serious ersonal or famBly medical condition
death in immediate fafl or unanticipatedwork-related commitment. I
shall be the duty of each member to notif the City staff liaison or
recording secretary if the member will be unable to attend a meetiri ._
NIAMI ILI, n7wel.;14 W-4 *-JUMMOU *O -M =1 Pill :1 *71
A. Meetinas.
i . The Heritage Preservation Commission shall hold a minimum un of one (1)
regular meetingnermonth on the second Tuesdav of each month unless
canceled by the Chair due to a lack of lousiness items or lack of ac
uorum.
2. A special meeting.of fhe Heritage Preservation Commission may be called
the Chair or approval of a motion of the ma'orit of. the members
stating the purpose of such meeting with written notice vosted at least
three (3).days in advance of the meeting.
3. Anv site inspection involving four or more members as a grout) rust
be scheduled and noticed as a Special Meeting of the Planning
Commission.
4. Alle%nas of the Heritage Preservation Commissionshall be o en to the
public and comply with the state Open Meeting Lav requirements.
B. Officers.
1. The Heritage Preservation Commission shall elect officers from its
membersh�p a its firstmeetingin March.
2. The officers of the Heritage Preservation Commission shall be"
a. Chair.
b. Vice -Chair.
C. Secretary.
3. Duties of the officers:
a. Chair.
(1) The Chair shall preside at all meetings of the Heritage
Preservation Commission and shall preserve order and
decorum and shall decide a Llguestions of order.
(2) The Chair shall ao nt any necessary committees and shall
appoint ani committees requested by a majority of the
members.
h. Vice -Chair. The Vice -chair shall preside at all meetings in the
absence of the Chair and perform such duties as requested by the
Tarr.
C. Secretarv, The Secreta shall provide for permanent records of
the Heritage Preservation Commission roceedln s which shall
include minutes of its meetln t its finding.offact, recommendations
and the action taken on each matter which it considers,andare to
he submitted to the City Clerk.
o
C. A auorum of the Heritage Preservation Commission shall consist of four
mem ers.
. The conduct of the Heritage Preservation Commission me tiro s shall be
overned bv Robert's ert's f les of Order.
3-3-4: TIES AND FUNCT The duties and functions of the Merit e
Preservation Commission shall be as set forth in Section 20-96-2 and Section 20#96^
f the City cods.
3-3-5: eo ATION: As compensation for services rendered as a member
of the Herita a Preservation Commission each member and desl nated alternate
shall receive $10.00 for attendance at each regularly scheduled oraecial meeting..
D
Section 5. This Ordinance shall become effective immediately upon its passage
and publication.
MOTION :
SECOND Y:
A L L IN FAVOR:
THOSE OPPOSED:
ADOPTED by the City Council of the City of Otsego this 26th day of
November, 201121
CITY of OT'SEGO
Jessica L. S o d am , Mayor
ror
ATTEST:
Tams Loff, City Clergy
RESOLUTION NO.: 2012 -,78
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
A RESOLUTION ESTABLISHING E ISED TERMS FOR ADVISORY
COMMISSIONS,,
WHEREAS, the City Council has adopted Ordinance 2012-16 establishing
advisory commissions within Chapter 3 of the City Codex and,
WHEREAS, the language in Chapter 3 of the City Code specifies that the terms
of those appointed by the City Council the various advisory commission are to expire on
the last day of February in the last year of the tern; and,
WHEREAS, previous ordinances and bylaws provided for the expiration of teras
before the last day of February in the last year of the term necessitating an extension of
the terms for all existing appointments; and,
WHEREAS, the terms of the various advisory commissions are intended to be
staggered so that less than a majority of the commission terns expire in any one year
to ensure continuity; and,
WHEREAS, appointments have been made to the several of the advisory terms
that has disrupted the Intended staggering of terms necessitating adjustments in
subsequent appointments to restore order.
that:
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego
The terns of all currently appointed advisory commission members shall be
extended to the last day of February following the current expiration date of their
term.
2. Future appointments to the various advisory commissions shall fellow the
schedule set forth on Exhibit A.
LOTION
SECOND Y:
ALL IN FO:
THOSE OPPOSED:
ADOPTED by the City council of the City of Otsego this 26th day of
November, 2012.
ATTEST:
Tauri Lo, City Clerk
CITY of OTSEG
Jessica L. Stockam , Mayor
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SUMMARY OF ORDINANCE NO.: 2012-16
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE REGARDING BOARDS AND
ADVISORY COMMISslo sA
THE CITY COUNCIL of THE CITY OF OTSEGO DOES HEREBY ORDAIN:
Section 1. Chapter 3, Section I of the city Code is hereby amended to read as
follows:
SECTION '1
PLANNING COMMISSION
Section:
3-1-1 Establishment
3-1-2 Membership and Terms
3-1-3 Meetings, Officers and Procedures
3-1-4 Function -and Duties
3-1-5 Records
3-1-6 compensation
Section 2, Chapter 3 of the City code is hereby amended to add the following
provisions:
SECTION
PARKS AND RECREATION COMMISSION
Section B.
3 -2 -l's
Establishment
3-2-2:
Membership and Terms
3.2-3:
Meetings, Officers and Procedures
3-2-41,
Duties and Functions
3-2-6:
Records
3-2-6:
Compensation
1
Section 3. Chapter 3 of the City Code is hereby amended to add the following
provisions:
SECTION 3
POLICE COMMISSION
Section:
3-3-1:
Establishment
3-3-2:
Membership and Terns
3-3-3:
Legal Advisor
3-3-;
Meetings, officers and Procedures
3-3-5:
Duties and Functions
3-3-:
Compensation
Section 4, Chapter 3 of the City Code is hereby amended to add the following
provisions:
SECTION 4
HERITAGE PRESERVATION VATION CO ISSIO
Section:
3-4-1:
Establishment
2,
Membership and Terms
3-4-3:
Meetings, officers and Procedures
3-40
Duties and Functions
Compensation
Section S. This ordinance shall become effective immediately upon its passage
and publication.
MOTION E
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
ADOPTED the City Council of the city of Otsego this 26th day of
November, 2012.
CITY OF OTSEGO
Jessica L. Sockar, Mayor
ATTEST
Tani Loff, City Clerk
Pursuant to Minnesota Statutes 412.191, Subd. 4 and 331A.01, Subd.10, this
Ordinance is published in summary form. Complete copies of the ordinance are
available for inspection by contacting the City Clerk, Otsego city Hall, 13400 gosh Street
Otsego, Minnesota 55330 during regular office hours.