ITEM 3.7 Northwood ParkRequest for
City Council Action
DEPARTMENT INFORMATION
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Parks and Recreation
Ross Demant, Parks and Recreation
June 13, 2016
Director
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
Lori Johnson, City Administrator
3.7
Adam Flaherty, Finance Director
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approving the purchase of the Northwood playground structure from PlayPower LT
Farmington, Inc. for $90,000, the park shelter from PorterCorp for $42,068.00 and approving the
contract for the installation and establishment of turf grass at Northwood Park from Professional Turf &
Renovation for $17,500.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
At the March 21, 2016 City Council meeting, the City Council reviewed the final concept plans and
budget for Northwood Park which included the playground structure, and shelter designs. The Council
voted unanimously to approve the budget and concept design and move forward with construction of
,the park.
The playground structure and shelter are both being purchased under the National Joint Powers Alliance
of which the City is a member of. As a municipal national contracting agency, NJPA establishes and
provides nationally leveraged and competitively solicited purchasing contracts under the guidance of
the Uniform Municipal Contracting Law. Joint Powers laws enable members to legally purchase through
their awarded contracts. The costs for both the playground and shelter where approved at the March
21, 2016 Council.
Staff is recommends using the professional service of Professional Turf & Renovation for the installation
and establishment of turf grass at Northwood Park. Professional Turf & Renovation also did the
installation and establishment of the turf grass at the Dale Lehrke Soccer Complex. The quoted amount
for the turf establishment from Professional Turf & Renovation is within the amount that was approved
at the March 21, 2016 Council meeting.
SUPPORTING DOCUMENTS:
XATTACHED NONE
• Quotes
• Contract Agreement
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve the purchase of the Northwood playground structure from PlayPower LT
Farmington, Inc. for $90,000, the park shelter from PorterCorp for $42,068.00, and the contract for the
installation and establishment of turf grass from Professional Turf & Renovation for $17,500.
BUDGET INFORMATION
FUNDING:` BUDGETED: X YES
Fund #203 Park Dedication
NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
Poligon
Porter SIPS PorterCorp INVOICE 56937
CEAS+ 4240 N. 136th Avenue
Holland, Ml 49424
6161399-1963 fax 6161399-9123
- Customer
Name City of Otsego _
Address 8899 Nashua Ave., NE
City
UM
Payment Details
Letter of Credit
Check
Credit Card
0
Name
CC #
Expires w
INVOICNE
SubTotal
Taxes
Freight
Total US currency
Office Use Only
918.00
$0.00
MOM
M
COMMERCIAL'
Playgrounds
Invoice Prepared For:
City of Otsego
Ross DeMant
8899 Nashua Avenue NE
Otsego, MN 55330
763-235-3155
PlayArea 1
Product line: KidBuilders
Age group: 5-12
Post type: Galy. 13ga. / Plastic
Global defaults
PlayPower LT Farmington, Inc.
P.O. Box 897
Farmington, MO 63640 USA
1-800-325-8828
INVOICE
Project Name & Location
Wildflower Meadow Park
8899 Nashua Avenue NE
Otsego, MN
Prepared by:
KB Accent Color
Green
Kid Builder Post Color
Metallic Gray
KB Pnl/Crwl Tunnel Clr
Forest Green
KB Roof Color
Tan
KB Sld/Float Stone Clr
Forest Green
KB Vinyl color
Brown
Belt Swing Seat Color
Black
Us/Csa Labels For Swings
US Swing Label
KB Single Fun Wheel Clr
Tan
KB Overhead Color
Green
Hoopla_Plastic_Clr_1
Tan
Hoopla_Plastic_Clr_2
Forest Green
MaxPlay TM Swing Clr
Metallic Gray
Mount Option
Buried
Components
Part number Description
Qty
Weight
Volume
200202835 ASSY BELT SEAT F/8' SWING W/CHAIN
3
54.00
0.00
188MIRAGE MIRAGE SWING SEAT
1
40.00
12.00
200007138 STEP INTER 405MM/16" W/SAFETY LOOPS KB 1
84.00
11.00
100001134 KB DK/DK PLATE 203 MM/8"
2
32.00
0.44
100001127 KB LONG DK/DK PLATE 205MM/8"
1
25.00
0.38
0000 LANDSCAPE
2
0.00
0.00
200013813 KB 4165/164" GALV POST WITH PLASTIC
CAP 1
71.00
4.00
200069056 KB 186"/4725MM GALV POST W/PLASTIC
CAP 6
486.00
24.00
200013798 KB 136" GALV POST WITH PLASTIC CAP
6
354.00
18.00
200115820 POST W/CAP F/KB F.S. SIDE STEP 16/30
5
295.00
15.00
200013801 KB 176" GALV POST WITH PLASTIC CAP
2
154.00
8.00
4/12/2016 Page 1 of 3
200202760
KB NU -EDGE BEAM ROOF
1
300.00
45.00
200202780
NU -EDGE ARCH LOG CLIMB 1220MM(48") F/KB
1
115.00
6.00
200202964
NU -EDGE TRI-ROCK F/KB 1 ENCL (ING ONLY)
1
650.00
72.00
200202566
KB TRANS STAT 1422 SFTY RL 11 GA
1
496.00
61.00
200203340
KB QUAD ROPE TOWER 8' DECK
1
475.00
0.00
200202820
NU -EDGE ROCK CHALLENGE WALL 96"
1
170.00
12.00
200202730
NU -EDGE TREE 64" W/KB TREEHOUSE PANEL
1
240.00
110.00
200202105
KB 96" HYPERSONIC SLIDE
1
255.00
80.00
200066522
STEPS DECK/DECK 815 MM W/SAFETY RAILS K
1
264.00
27.00
200027632
BALANCE BEAM RDWD 1-SECTION
1
50.00
3.00
200014952
LADDER RUNG 1220 MM W/SAFETY LOOP KB
1
77.00
7.00
200013892
RAIL SINGLE KB
1
11.00
0.26
200127195
KB 8' FUNWHEEL
1
85.00
44.00
200007097
PANEL ADJUSTABLE COUNTER KB
2
92.00
14.00
200102484
OVERHEAD "S" LEFT F/KB
1
186.00
44.00
200202444
KB CRAZY HOOPLA BRIDGE 2440MM (96")
1
360.00
68.00
200202485
KB DECK TRIANGLE LARGE HOLE 11GA
5
295.00
35.00
200201098
KB DBL WIDE SLIDE 58" TO 64" W/EXTENSION
1
283.00
96.00
200202488
KB DECK 1/2 SQUARE LARGE HOLE 11GA
2
132.00
16.00
200202204
MAXPLAY 8' ADD -ON STANDARD BEAM
1
140.00
9.00
200202202
MAXPLAY 8' STANDARD BEAM
1
220.00
11.00
200006961
BRIDGE ARCH W/SAFETY RAILS KB
1
403.00
54.00
200202483
KB DECK SQUARE LARGE HOLE 11GA
1
116.00
10.00
PlayArea 2
Product line: PlayBuilders
Age group: 2-5
Post type: Galy. 11ga. / Plastic
Global defaults
Play Builder Accent Color
Green
Play Builder Post Color
Metallic Gray
PB Panel/Crawl Tunnel Color
Forest Green
PB Roof/Table Color
Forest Green
PB Slide Color
Tan
PB Vinyl Clr
Brown
Us/Csa Labels For Swings
US Swing Label
Tot Swing Seat Color
Black
MaxPlay TM Swing Clr
Metallic Gray
Mount Option
Buried
Components
Part number Description
Qty
Weight
Volume
200202836 ASSY TOT SEAT F/8' SWING W/CHAIN
2
42.00
2.00
200202619 PB POST W/CAP 3910MM (154")
4
224.00
8.00
200202615 PB POST W/CAP 3100MM (122")
4
176.00
8.00
200202697 PB LEAF ROOF
1
200.00
140.00
200054510 CLIMBER AR.CHN. PB 36"/915 SAFETY LOOPS 1
50.00
13.00
200202746 NU -EDGE LOG SLICE CLIMB 1020MM(40") F/PB 1
125.00
6.00
200202727 NU -EDGE 3 STUMP CLIMB 40" F/PB
1
175.00
12.00
200064815 SLIDE ELBOW 70 DEG. F/PB
1
97.00
38.00
200200432 TRANSFER STATION 915 MM PB W/SAFE.RLS. 1
312.00
24.00
200063639 TUNNEL SINGLE CRAWL ABOVE DECK
F/PB 1
100.00
35.00
200202202 MAXPLAY 8' STANDARD BEAM
1
220.00
11.00
4/12/2016 Page 2 of 3
Project: LP867_42282812639_1
200200329 SLIDE DBL.WD.PLASTIC36'7915MM PB (2004)
1
137.00
52.00
100005274 PB SQUARE DECK
2
154.00
6.00
PlayArea 3
Product line: TraditionalPlay
Age group: 5-12
Global defaults
Caterpillar Color
Forest Green
Solo Spin Plastic Clr
Deep Red
Solo Spin Post Clr
Metallic Gray
Jackhammer Clr
Green
Stand-n-Spin Clr
Green
Mount Option
Buried
Components
Part number Description
Qty
Weight
Volume
200200171 CATERPILLAR SCULPTURE
1
115.00
92.00
200202970 NU -EDGE CRAWL LOG FS
1
160.00
30.00
200201870 SOLO SPINNER
1
38.00
3.50
200201314 JACKHAMMER
1
60.00
10.00
200201539 STAND N SPIN
1
118.00
19.90
Parts By Other
600000001 P by O
Totals
Total Weight
Total Volume
Products Subtotal:
Products by Other Subtotal:
Installation:
LandSoft Turf Installation:
Estimated Sales tax*:
Freight:
Drop Ship Freight:
Order total:
Make Purchase Orders Out To:
PlayPower LT Farmington, Inc.
Remit Purchase Orders To:
PlayPower LT Farmington, Inc.
Attention: Sales Administration
878 E US Hwy 60
Monett, Missouri, USA 65708
1-800-325-8828
1 0.00 0.00
11469.00 Ibs
1430.56 ft3
$50018.32
$21327.86
$18653.82
$0.00
$0.00
$0.00
$0.00
$90000.00
Make Checks Payable To:
PlayPower LT Farmington, Inc.
Remit Checks To:
PlayPower LT Farmington, Inc.
P.O. Box 204713
Dallas, TX 75320-4713
4/12/2016 Page 3 of 3
Project: LP867_42282812639_1
Professional Turf & Renovation 24144 172 ndStreet Phone: (763) 263-2152
Big Lake, MN 55309 Fax: (763) 263-2152
June 9, 2016
Ross Demant
Parks & Recreation
City of Otsego
13400 90th Street NE
Otsego, MN 55330
Subject: Northwood Park Quote
Dear Ross:
Professional Turf & Renovation is pleased to offer you a quote to provide consultation and turf
installation at Northwood Park for the City of Otsego. Our services will include the following:
Northwood Park (5 Acres)
• Observe site prior to construction
• Meet with Otsego personnel to discuss design, grading plan, construction techniques etc.
• Attend all necessary construction meetings
• Take soil samples to check pH, nutritional values and micro nutrient levels
• Assist the City during the project with timing, grading approval, irrigation etc.
• After grading is approved and irrigation installed, prepare seedbed with a power rake
• Supply appropriate seed mix and install with a primary seeder
• Supply and apply starter fertilizer w/micro nutrients
• Supply and apply all follow up applications of fertilizer to achieve dense turf by the first fall
• Work with City personnel on proper watering and mowing during grow in
• Work with City personnel after project is complete to establish a turf maintenance program
The cost to provide the above professional services and materials is $3,500.00 per acre, for a total cost
of $17,500.00.
If you have any questions, please call.
Sincerely,
John R. Hopko
CITY OF OTSEGO SERVICES CONTRACT
AGREEMENT, made this 13t' Day of June 2016, between the CITY OF OTSEGO, a
political subdivision ("CITY") and Professional Turf & Renovation ("CONTRACTOR");
RECITALS
CITY has awarded to CONTRACTOR the job described below,
Description of Project:
Provide installation and establishment of turf grass at Northwood Park in the amount of
$17,500.00 following the plans specifications provided by the City.
1. Contract Performance. CONTRACTOR shall complete performance of the
PROJECT in accordance with the Professional Turf and Restoration quote dated June 9,
2016.
2. Compliance with Applicable Regulations. CONTRACTOR shall, pursuant to
performance, comply with all applicable rules, regulations, statutes or ordinances of any
other unit or agency of government, including but not limited to those relating to non-
discrimination in hiring or labor practices, payment of all required withholding taxes,
workers' compensation and unemployment compensation insurance, liability insurance,
OSHA or other safety rules and regulations, construction practices, environmental practices,
wetland protection measures, vehicular safety and/or weight restrictions, refuse disposal
practices, and notices to employees, whether or not such rules, regulations, statutes or
ordinances are set forth or adopted by reference in the Submission Requirements herein.
Pursuant to Laws of Minnesota 1995, Chapter 31, if CONTRACTOR shall fail to pay any
subcontractor hired by CONTRACTOR under this project within 10 days after
CONTRACTOR receives payment from CITY for work for which CONTRACTOR is
liable to any subcontractor, CONTRACTOR shall be liable to the subcontractor for interest
on the unpaid balance, at the rate of 1.5 per cent per month. Any subcontractor aggrieved by
CONTRACTOR'S failure to remit payment to the subcontractor shall, for the purpose of
enforcement, be considered a third -party beneficiary of this contract. However, nothing in
this contract shall be deemed to impose upon CITY any duty to monitor, enforce or
otherwise become involved in payments from CONTRACTOR to any subcontractor.
3. Indemnification. CONTRACTOR shall indemnify and save harmless CITY from
any liability arising out of CONTRACTOR's failure to observe compliance with Paragraph
2 above, specifically including, without limitation, liability arising out of the improper
disposal or storage of any hazardous waste by CONTRACTOR or any entity hired or used
by CONTRACTOR for such disposal.
4. "Warranty of Workmanship Products and Timely Completion. In addition to any
warranty which might be part of the Plans and Specifications/Proposal, CONTRACTOR
warrants that all work completed in connection with the PROJECT shall be done in a
workmanlike and timely manner and in accord with applicable industry standards and
that all chemicals and other products utilized by CONTRACTOR will be chosen for their
effectiveness for the purpose used. Where materials are being furnished by
CONTRACTOR, CONTRACTOR warrants that all materials will be of good quality and
suited for the purpose for which they are intended."
5. Compliance with Statutory Requirements
A. Data Practices Compliance:
Contractor may have access to data collected or maintained by the City to the extent
necessary to perform Contractor's obligations under this contract. Contractor agrees
to maintain all data obtained from the City in the same manner as the City is
required under the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13. Contractor will not release or disclose the contents of data classified as
not public to any person except at the written direction of the City. Contractor
agrees to defend and indemnify the City from any claim, liability, damage or loss
asserted against the City as a result of Contractor's failure to comply with the
requirement of the Act or this contract. Upon termination of this contract,
Contractor agrees to return data to the City, as requested by the City.
B. Worker's Compensation
Contractor shall, at the time of execution of this contract, furnish evidence
satisfactory to the City that Contractor maintains or is exempt from maintaining
Worker's Compensation coverage, pursuant to Minnesota Statutes Chapter 176.182.
C. Income Tax Withholding
Prior to the time of final payment of any amounts owing to Contractor under this
agreement, Contractor shall furnish a copy of Form IC-134, certified by the
Minnesota Department of Revenue, documenting that all withholding tax
requirements have been observed by Contractor.
D. Audit
Pursuant to Minnesota Statutes Chapter 16C.05 (subd. 5), the books and records of
Contractor which are relevant to the services being performed under this Contract
shall be subject to inspection in accord with said statute, for a period of six years
from the date of final payment hereunder.
4. Performance and Payment Security (Check One)
X Contractor is not required to post any performance and payment security as a
condition of this Contract by reason of the fact that the contract amount is for less than
$75,000.00, and City is not requiring performance security.
Contractor is required to post performance and payment security acceptable to the
City, even though the contract price is less than $75,000.00.
Contractor is required to post performance and payment security because the
contract price is more than $75,000.00.
Note: Regardless of which option above is checked, ifperformance and payment security is
required, the security shall meet that standards outlined in Minnesota Statutes Chapter
574.26.
5. Notices
Any notice which is or should be required to be given to CONTRACTOR shall be
sufficient if addressed as follows, and deposited, postage prepaid, in the regular
United States Mail. Notice shall be deemed to have been received on the third
business day following the postmark:
Professional Turf & Renovation
24144 172°d Street
Big Lake, MN 55309
6. Termination
Either party may terminate this agreement on 30 days written notice to the other.
7. Payment
City shall remit to Contractor the amounts billed for services assuming that
Contractor has fully complied with all of the terms of this agreement, completing
the project in a timely and compliant manner.
IN WITNESS WHEREOF, the parties have executed this Agreement the date above written.
CITY OF OTSEGO
Mayor
CONTRACTOR
In
Its
City Clerk