ITEM 5.1Request for
CITY OF
0tS2g0 City Council Action
MINNESOTA
DEPARTMENT !NFORMATION
ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE
Public Works Ron Wagner, City Engineer 12-10-12
PRESENTER(s): REVIEWED BY:
ity Administrator
Ron Wagner, City Engineer Lori' Johnson CI I
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval Resolution 12-82 accepting the Feasibility Report and setting a public
hearing for the Needham Avenue Stormwater Improvement Project.
ARE YOUSEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Yes
BACKGROUND/JUSTIFICATION:
Needham Avenue south of 85t h Street has had standing water continue to worsen over the last several
years. A resident'has requested help from the City, to remedy the situation. City Council then
authorized the preparation of a Feasibility Study. A public hearing to present the study and possibly
continue toward a project with the potential for assessments in accordance with MN State Statue 444, is
t
requested' to be set for January 28 1t-
1 at 7:00 pm at Prairie Center ® Council Chambers., 8899 Nashua
Avenue.
SUPPORTING DOCUMENTS: X ATTACHED Ei NONE
List: Resolution 12-82
Feasibility, Report
Motion:
Motion to approve, Resolution 12-82 accepting the Feasibility Report and setting a Public Hearing for
discussion of Needham Avenue Stormwater Improvement, Project on January 28th at 7:00 pm at Prairie
Ce nte r — CO Un iI Cha m be rs, 8899 N a sh ua Ave.
BUDGET INFORMATION
FUNDING.- BUDGETED: YES
N/A N/A aNO
ACTION TAKEN
a APPROVED AS REQUESTED DENIED o TABLED FiOTHER (List changes)
COMMENTS:
1111'HEREAS,, pursuant to a resolution, of the council adopted March 12, 2012, a
report has been prepared by Hakanson Anderson Associates, Inc. with reference to the
improvement of Needham Avenue; South of 85th Street NE, and this repoil was,
received by the council on December 1 Oth, 2012;
0.10111 THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO,
MINNESOTA:
1. The council will consider the making of such improvement in accordance
with the report and the assessment of benefiting property for all or a portion of the cos)
of the improvement pursuant to Minnesota Statutes Chapter 429 with the estimated, total
cost of the improvement being $44,144.
2. A public, hearing shall'be held on such proposed improvement on the 2 8th
day of January, 2013 in the council chambers, of the city hall at 7:00 p.ml. and the clerk,
equ* d by
shall give mailed and'publi'shed notice of such hearing and improvement as r ire
law.
Adopted by the council this I oth day of December, 2012,
I U111
jessica Stockamp, Mayor
Tami Loff, Clerl
11!!� Pi 11 ll11l1l1l ll�� q� 1��
FEASIBILITY REPORT
FOR
PROPOSED DRAINAGE IMPROVEMENTS
rTH
NEEDHAM, AVENUE — SOUTH OF'8u STREEI
3601 Thurston Avenue
Anoka, MN 55303
Telephone-, 763-427-5860
I hereby certify that this, plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
26052
Ronald J. W#n,e"l- Re g. No.
TITLE SHEET
TABLE, OF CONTENTS
1.
INTRODUCTION ..................... ............................................. 4 ...................... 1
11.
EXISTING CON 1
111.
PROPOSED PROJECT .......... I
IV.
INITIATION ..................................................................................................... 2
V.
FEASIBILITY .................... o ........................................................................... 2
VIE
RIGHT—OF—WAY / EASEMENTS., ......................................................
VII.
PERMITS ............................. #•..' ■ ■ ■ ■. ■'. P F ■ N N': # . M 4 P i . P k P ■ P i. ■ ■, P ■ P, ■. ; ■ ■ ■: P ■ ■ ■ ■ M: ............. w .......... •2
VIII.
COMPLETION ................................................. I ........... m ..................... No ............ 2
IX.
PRELIMINARY PROJECT SCHEDULE ....................................................... 3
X.
ESTIMATED PROJECT COST .......... t M. r, m o a a m m so m m m a m m o m , m n a . a m a m a o m o m v a , . . m m m v v v , m m m v v I a I q 1 3
X1.
ESTIMATED ASSESSMENT ........ ................................................................. 4
XI 1.
CONCLUSION AND RECOMMENDATION ................................... ............. 7
02=
LOCATION
PROPOSED STORM SEWER ...................................... ;so ...........
BENEFITING PROPERTIES............ min mum woo . pos. mwasom mum mum mum Sol son ONE malfollic
PROPOSED DRAINAGE IMPROVEMENTS
NEEDHAM AVENUE, — SOUTH OF! 85TH STREET N,t i
CITY OF! OTSEGO, MN
Some of the residents along Needham Avenue have contacted the City regarding
a
drainage i I ssues over the past several years. Due to the number of contacts, City
Council authorized a Feasibility Report be completed to determine costs and potential
funding sources.
The proposed drainage improvement project consists of a ditch and storm sewer
system along Needham Avenue., The storm sewer would connect to an existing catch
th
basin at the southwest corner of 85 Street NE and Needham Avenue (see Exhibit B).
To convey the water to the proposed storm sewer, re -grading of the ditch and replacing
%W
4P
MP
Am
PR
The! feasibility report was initiated by the City Council due to issues regardin
A
water pond' i ng.
V. FEASIBILITY
The project is feasible from a technical standpoint and generally meets all local,
-egional and state standards for; municipal improvements.
The existing streets and proposed ditch upgrades are located within the existin:
66 or wide right-of-way. If additional utility and drainage easements are require
based on the final design, these permanent and temporary easements will need to b
provided, to the City of Otsego.
At this time, no, permits, are required for this, project.
6
This project is proposed to be completed during the 2013 construction, sea,sofni
I. PRELIMINARY PROjECT SCHEDULE
The preliminary project schedule, for the drainage improvements for Needham
Avenue:
Table 1,
City of Otsego
Needham' Avenue
Prelml mlinary Project Schedlull
MW
1
City Council Receives Feasibility Report December 10
and Schedules Information Meeting
2.
City Council Holds Information Meeting,
January 28
3.
it Council Orders Public H'earing
February 11
4.
its Council Orders Project, and
Authorize s- Engineer to Prepare Plans
February 25
and Specifications
5.
I
Engineer Submits Plans for, it Council
Approval and Receives Authorization to
March I I
Advertise for bid
6.
City Council Receives Bid and Awards
April 27
Contract
7.
Contractor Begins Construction
May
8.
Contractor Completes Construction
June
9.
Assessment, Hearing
August
Included in this report is a detalled estimate of construction costs for the drainage
im provernents. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed., The cost estimates are based oin previous projects, costs.
IQ
I
The estimated costs for the drainage improvements for Needham Avenue are as
follows:
Table; 11
City of Ots,ego
Need'hamAvenue,
Preliminary Cost Estimate
kilt W01" ILWIIH IM 111.��
Description
R e rn olve Em's ti ris PVC P 1 Re
Estimated
Quantity
IRBY,=
Estimated
---Qua tity
Extension
$1500.00
1511 RC Pipe Apron
Remove Culverts
RR
r0
EE
1 21T RC Pipe Apron
Traffic Control
of
f
Salvage and Reinstall Street Sign
Seeding --T'y—p��e �La�wn Restora,tion
�24" RC Pipe Sewer Des! n 3006 CL III (all depths)
$2,500.00
RC Fyipe Sewer Des in n 3006 CIL 111 (al I depths)
Mulch Material Type 1
Uonnect =oxls7ing worm Sewer
Total - Bid'Schedule "N' $71,719
Bid Schedule "B" - Storm Sewer
IM
Description
R e rn olve Em's ti ris PVC P 1 Re
Estimated
Quantity
IRBY,=
Catch B-asin
24" RC Pipe Apron
1511 RC Pipe Apron
RR
1 21T RC Pipe Apron
of
f
�24" RC Pipe Sewer Des! n 3006 CL III (all depths)
RC Fyipe Sewer Des in n 3006 CIL 111 (al I depths)
Uonnect =oxls7ing worm Sewer
I Total - Bid Schedule "go
$24,980
Tota 1- Bid S,c lie du,le s "N' & " R' $32,699
Overhead & Con,tingency (3694) $11s445
Total Project Cost, $44,144
40
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appropriate assessment. The estimated cost per assessment is summarized in Table 111.
The assessment portion of the project is 100% of the total estimated project costs.
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This report analyzed the feasibility of drainage improvements for Needha
Avenue south of 85 th Street NE. The improvement is technically feasible as describe
in this report. The project i's proposed to be funded solely by the benefiting properties.
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