ITEM 3.2A1 T M 3.2^
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
September 24, 2012
6:00 P
II to order.
Mayor Jessica Btockamp called the meeting to order at 6:00 Pfd.
Roll Cell: Mayor Jessica St ckar p; ou ilr er ber : vera Heldner, Den Scharber and Doug
Schroeder. Councilmember Tori Darkenwald arrived at 6:02 PM.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Andy MacArthur, City
Attorney; Gary Groen, Finance Director; Ross Demant, Parks and Recreation Manager and Tari
Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1.1Or)en Forum.
1.1 Special Presentation: The Bank of Elk Kiger.
Parks and Recreation Manager Ross [ emant said the city is in partnership with The Bank of Elk
River to provide community events. The first event is the free Friday .right movies in the park.
He thanked The Bank of Elk River for their- generous contribution and introduced Mr. Bill
L Vinge, Chief Operating officer from The Bank of Elk River, Bilk L vinge introduced bank
employees Bonnie McLain,, Otsego Local Branch Manager, Leroy Undenfel er, Chief Financial
Officer, and Tammy y Andre . , Marketing Director. Mr. L vinge said that they are very excited to
work with the City of Otsego. He stated this is a great opportunity as be feels Parks and
Recreation is the key to building a strong community and they as a community bank want to
support the community in which they do business. He thanked Otsego for the partnership
opportunity and loos forward to a great season with the movies and the kids in the park.
Mayor Stockn p thanked The Bank of Elk River- and stated that the City looks forward to the
continued partnership. The Council members agreedR
City Administrator Johnson said the City greatly appreciates The Bark of Elk River's
contribution. She said this contribution will elevate the City's Parks and Recreation Programs to
higher lever. She stated that not only is The Bark of Elk River making a financial contribution,
they are planning to have a presence at the everts as well. She stated the City looks forward
to a long relationship with The Bank of Elk River as the Porky and Recreation tion department
groves.
M Heidner said that the impact The Bank of Elk River has had in the City for a long time has
always been recognized by the City Council, the Bank was one of the first banks to locate here
in the City and over the years your have always been one of our depositories. He stated this
isn't the first time The Bank of Elk River has worked with the City and we appreciate that.
1.2 Special Presentation: Dr. Bezek ISD 728 Superintendent.
ISD 728 Superintendent Dr. Bezek presented information on the districts Strategic Planning and
the levy questions on the fall election ballot.
Heather Bidem, New River medical Center Representative, said it was another great year at the
Otsego Festival, Ms, Eidern also gave a hospital update.
. Consider acienda approval.
CM Heldner~ motioned to approve as written. Seconded by CM Schroeder,, All in favor.
Motion carried,
, Consent Agenda... lion -controversial it .
.1 Approve Claims List,
3.2 Approve City Council Meeting Minutes,
A. September 10, 2012 Meeting,
B. September 10,, 2012 Special City Council Budget Meeting.
3.3 Received Commission Meeting Minutes.
A. Planning Commission August 6, 2012.
B. Parrs & Recreation Commission August 8, 2012,
C. HPC August 1 , 2012.
3.4 Pay Estimates/Bequests:
A. Final Pay Request to Pearson Bros., Inc. in the amount of $37.,503,81 for
2012 Street Maintenance Project.
B. Final Pay Request to Asphalt Surface Technologies Corp. in the amount of
$26,255.77 for 2012 Street Maintenance Project.
3,5 Approve Resolution 2012-62 making an appointment to an advisory commission.
3,6 Approve Resolution 2012-63 accepting donation from TRSA,
3,7 Approve quote from IIS -H Electric for Installation of a street light for the skating rink
and proposed sledding mill.
3.8 Approve quote for Biosolid.
.g Approve 2012 quote for Chimney Seals.
.10 Approve resolution 2012-64 accepting donation from the Bank of EIEC River.
CM Heldner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carred,
Community. Development:
4.1 Consider ordinance 2012-11 Garbage Collection.
City Planner Licht presented the staff report. City staff is recommending approval of a
ordinance establishing a schedule for weekly collection of residential solid waste, recycling and
yard waste by licensed collectors on Thursdays starting January 1.. 2013,
CM schrber motioned to adopt ordinance 2012-ol amending the City code to
establish a schedule for solid waste, yard waste and recycling collection, seconded
y CM Heldner. . All in favor. Motion carried.
4.2 Consider Ordinance 2012-12 City Code revision reciardinci ON utility billino and
appeals.
City Attorney MacArthur presented the staff report. City Attorney MacArthur said upon review
of the City Code related to utility billing charges, language was still included regarding a public
hearing for assessment of utility charges, City Attorney MacArthur said there is no statutory
requirement to hold a public hearing so those provision have been modified in the ordinance
amendment. nent. Darken rald said in Minnesota vire rely on the State Statute and go in
accordance with that.
CM Heiner motioned to adopt ordinance 2012-12 amending the city code of the
City of Otsego regarding water,, sanitary sewer and stormw ter use and billing.
Seconded by CM Schroeder. All in f vorff Motion carried.
Administration:
.1 Wright Counter Court Services.
City Administrator Johnson presented the staff report. City Administrator Johnson said that the
Administrative Subcommittee met with Wright County Court Service Director Michael l I c sill r
and discussed the use of a City facility for probation meetings for Otsego residents. The
Administrative Subcommittee discussed the types of offenders, risk assessment, building
security and the location, The Administrative Subcommittee recommended. llo ring the use of
City facility. CM H idn r agreed. CM Darkenwald asked if there is a contract. City Administrator
Johnson said it was not intended to eater into contract unless the City Council would like. She
indicated a letter of understanding could be drafted, but that the staff memo .and notion clearly
outline the parameters of the building use.
CM Schroeder motioned to allow Wright County Court Services the use of the Wright
County sheriff' office at Prairie Center for probation meetings with Otsego residents
for misdemeanor and gross .misdemeanor offenses unless the offenders do not pass
the Court service risk assessment with the understanding that the City may
terminate this use at any time. Seconded by CM Heidner. All In favor. Motion carried,
,2 Hospital District discussion.
City Administrator Johnson gage a brief update on recent New Kiger Medical Center board and
committee actions. She is recommending that the City Council appoint a Hospital Committee
which would include; City Attorney Andy MacArthur, City Planner Daniel Licht, Mayor Stockamp.,
p.
CM Schroeder and herself to allow for timely response to hospital board items or other hospital
issues to which the City should respond quickly, The Committee will report to the Council on
action items required by the Council CM Darkenwald said the Hospital Board was set up,, thea
new non-profit entity (board) was set up, and then they transferred rights. CM Darkenwald
said he wants to clarify the rights of the new board. City Attorney MacArthur said the hospital
has applied for a 501(c)3 that has not been approved by the State yet and that they are still
operating as a Hospital District. City Attorney [Arthur said the Hospital Board will still -be in
existence, The Council agreed that Otsego Hospital Board representative Rob VanDenB rg
should attend Committee meetings as he desires.
CM Heldner motioned to set up Hospital Committee consisting of City Attorney Andy
MacArthur, Arthur, City Planner Daniel richt, Mayor Jessica Stockamp, CM Doug Schroeder
and City Administrator Lori Johnson. Seconded by CM Scharber. All in favor. Motion
Carried ,F
City Council Deports_and Updates.
M Schroeder said at the last Parks and Recreation Commission meeting he was asked by the
Commissioners ghat the City Council's direction is for the Parks and Recreation Commission,
They feel they need .more direction from the Council. mayor Stockamp said the Commission
gives their input and thea brings items and recommendations to the City Council, mayor
Stock rnp said the Council wants their recommendations. City Administrator Johnson stated
that the Parks and Recreation Commission is valuable to the City and the -Council; their
recommendations are important and we need their input during this transition and as the parks
and recreation programs grow. She stated that staff is recommending a joint meeting with the
City Council and Commissioners at the next Parks and Recreation Commission meeting on
October 10 at 6:00 PM. This will give the Council and Parks and Recreation Commission
chance to discuss the role and direction of the Pres and Recreation Commission. The Council
agreed and asked that a meeting be noticed for the 10th at :00 PMI
1. Staff Reports and Updates,
City Administrator Johnson said staff is working with GCI regarding the parking lot issue at
Waterfront East, The owners of the Cowboy's Jacks building are planning to purchase the
easterly parking lot parcel., To facilitate the sale and avoid parking issues, City staff is
recommending mending possible transfer development credits from the parking lot parcel to another
parcel owned by GCI or to be purchased by the new owner* City Attorney MacArthur said the
.agreement has credits tied to each parcel. City Attorney MacArthur said the City Council would
have to amend their agreement which City staff would bring back for consideration, The City
Council agreed,
City Administrator Johnson said the Aright County Highway public meeting ori the County's five
year Capital Improvement Plan and 10 year work plan is scheduled for Tuesday, October 9, at
1:30 PM at the court house, City Administrator Johnson said she will worm with the City
Engineer and City Planner on comments, nts, Mayor Stockamp asked that the City Council receive
copies of the draft letter with comments once complete*
8. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in
favor. Motion carried, Adjourned at 7:02 PM.
ATTEST*
Tam! Doff, city clerk
C.
Mayor ,pica Stoclam