ITEM 4.1Item 4.1
TO: Parks & Recreation Commission
FROM: Ross Demant, Parks and Recreation Director
DATE: June 16, 2016
RE: Review of Departmental Goals
The City Council, Parks and Recreation Commission, and City Staff reviewed short and
long term goals for the City's parks and recreation department at the Parks and
Recreation Commission meeting in February, 2016. At that meeting the City Council
and Commission asked that staff update the Commission on the progress of the goals
throughout the year, and start discussion of the 2017 goals so modifications can be
recommended during budget discussions.
Staff has included the completed list of goals and action plans that were discussed at
the meeting in February and reviewed in April. Staff will review the list of goals and
action steps with Commission and provide updates on progress and seek
recommendations on modifying existing goals and adding goals for 2017.
Goal #1 Planning for the parks and trails system shall be a dynamic process that
organizes and addresses recreation activities in a comprehensive manner.
DEPARTMENT
POLICIES/ ACTION
YEAR/ STATUS
The Parks and Recreation Department
shall provide comprehensive park and
recreation programs and facilities for
all residents and groups of the
community.
RECREATION
Create more opportunities for seniors
2016/ Increased hours
ACTION ITEM
to participate in throughout the year.
for bingo. Added a
a. Movies
square foot garden
b. Increase in attendance and
class, card making,
hours
pickleball class,
c. Add 4 additional programs
overnight casino trip.
Support private recreational programs
Ongoing
and facilities that offer opportunities to
the community.
RECREATION
Update current independent
2016/ Will line up a
ACTION ITEM
recreation contractor agreement to be
meeting in August
up to date on insurance requirements
youth groups.
and legal terminologies.
Contract is in process.
Continue to work with TRSA, ROYBA,
and NW Diamonds through identifying
areas at Prairie Park that could be
improved through collaboration.
Advertise City park facilities and
Ongoing
recreation programs through the City
newsletter, brochures, newspapers,
webpage, informational signs and
other available media.
PARKS
Install kiosks at the Prairie Park
2016/Ordered kiosks
ACTION ITEM
Splash Pad that will be used to
goal is install by mid -
advertise for recreation programs and
July
community events.
RECREATION
Provide interactive maps of each park
2016/ Once Parks &
ACTION ITEM
on the website.
Trails map is complete
will work on interactive
map for website
RECREATION
Create a QR Code for the splash pad
2016/ Will coordinate
ACTION ITEM
that when scanned with a smart
with website map
phone will bring the user to the Parks
& Recreation main page.
Goal #2 Acquire lands for development of a park and trail system to fulfill the long-
term needs of the present and nroiected nonulation of the communitv.
DEPARTMENT
POLICIES/ ACTIONS
YEAR/
STATUS
Maintain a balance between active, passive and
cultural recreational areas and activities tailored
to the needs of the community.
RECREATION
ACTION ITEM
Work with the SOAR theater group to secure
funding for a two act play to take place at Prairie
Park this summer.
2016/
Complete
RECREATION
ACTION ITEM
Work with the Elk River Area Arts Alliance to
develop ways to partner with the City of Otsego.
2016/
Work has
started,
waiting on
a written
request
from
E RAAA.
Pursue grants and other alternative funding
sources for the acquisition and
development of park and trail facilities.
Ongoing
PARKS
ACTION ITEM
Apply for the Outdoor Recreation Grant through
the DNR for development of Norin Landing.
2016-17/
Going
before the
commission
in June
3
Goal #3 Develop a comprehensive system of safe, aesthetically pleasing parks,
greenways and trails located throughout the community in a manner compatible with
surrounding land uses that provide a variety of facilities to all the residents of Otsego.
DEPARTMENT
POLICIES/ GOALS
YEAR/
STATUS
Park development shall minimize impacts upon
adjacent land uses through provision for but not
limited, to the following:
a. Appropriate location and orientation of
activity areas and buildings
b. Screening and landscaping site design
elements
c. Structures are to be designed with
appropriate scale, design, color, and
constructed of quality materials.
PARKS
ACTION ITEM
Construct Northwood Park following the guidelines
laid out in the Comprehensive Plan for
neighborhood parks.
2016/ On
Track
Continue with preparation of plans and
specifications for Norin Landing for bid in Spring
2017.
2016/ On
Track
2
Goal #4 The Parks and Recreation Department will provide for the efficient
maintenance and operation of clean, orderly, controlled, safe and attractive park lands
and recreation facilities.
DEPARTMENT
POLICIES/ GOALS
YEAR/
STATUS
Parks and recreation facilities will be maintained
according to generally accepted standards of
performance and comply with all applicable safety
requirements.
PARKS
ACTION ITEM
Inventory and update park assets into the GIS
software.
2016/
Process
started in
June of
2016
PARKS
ACTION ITEM
Update trail and court maintenance into the GIS
software.
2016/
Process
started in
June
2016