ITEM 3 Approve job descriptionsx�x
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CITY 0
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MINNESOTA
MEMORANDUM
T: Mayor and City Council
FROM: is Lori Johnson, City Administrator
DATE: February 15, 2013
SUBJECT: Position Descriptions — Item ##
In the past year the City Council has approved lead worker positions for the street and parrs
departments, transferred park maintenance duties, hired recreation staff, and charged the
classification for the City Clerk, The job descriptions for those positions have not been
approved in final form thus the request for input and adoption of the revised descriptions.
Attached are position descriptions for the above referenced positions. Below is a brief
description of the reason for the charge in the position description:
1. Lead Park MaintenanceWorker: New position in 2012; pair grade reviewed and
adjusted
2. Pars and Recreation Manager: Park maintenance duties added at time of hire
3. Public Works Lead Street Maintenance Worker: New position in 2012; pair grade
reviewed and adjusted
Street Maintenance Supervisor: Park maintenance duties deleted
. Recreation Leader: New position
. Recreation Assistant: Neter position
7. City Clerk: Charge to exempt status and update to reflect current position (Red -lined
version attached to show changes.)
Each of these position descriptions has been reviewed b the department head with the
exception of the City Clerk who will review that description prior to the meeting) and Kathy
Grover. In addition to adoption the position descriptions above, there aro pay considerations
for the City Clerk and Lead Worker positions that will be discussed at the meeting. As you will
recall, when the Lead Worker r positiorns were approved, pay was set at the employee's current
pay plus $1.00 per hour. The positions have now been reviewed under the City's valuation
system and are recommended to be at pay grade 10. Discussion of stop placement of these
positions and the City Clerk position is requested. Formal action on adoption of the
descriptions and step placement for the noted positions will be placed on a future agenda with
the Council's adjustments included.
Finally, in reviewing all of the position descriptions, it is apparent that all of the descriptions are
in need of updating. Further, the current format is not consistent or easy to follow and there
are many instances of duplication of duties within the sane position description. In some cases
there is too much detail and in others not enough as basic functions, expectations, and required
shills are missing from the description. In addition to addressing the seven positions fisted in
this memo, I would life to discuss future review and updating of all City position descriptions.
N
Dead Park Maintenance Worker
City of Otsego
Title ofClass:
Lead Park Maintenance Worker
Date:
September 2012
'Revised
.4 LSA.
Non -Exempt
Pay Grade:
rade 10
Primary Objective of Position
Performs skilled equipment operation and maintenance r delated to parks and/or repair and maintenance of
equipment and vehicles used in the Pars Department; performs related duties as required.
Stwei,vision Received
Works under the general supervision of the Parks and Recreation tion Manager
Sitpeiwision Exercised
Provides technical work direction to full -titre, pit -time and seasonal employees and may oversee project
including providing work direction and coordination during the project.
Essential Functions of the Position
Y � Assist the dep ilment head with management functions of the department
,assist with scheduling projects
Serve as lead in the field on projects
Attend internal and e ternai meetings its the de ailment head's absence
Assist with directing and assigning work to full time employees when the department head is present
Assist with selection of employees including full time, part time and seasonal
Directly supervise all aspects ofseasonal employees including project scheduling and coordination,
ensure safety andjob training are completed, provide work direction, and discipline if necessary
Follows all safety procedures
Servo as acting department head as requested in his/her absence
Keeps accurate records of maintenance and repairs
Report to Nvork for emergency calls/On-call
Participates in required safety training and adheres to all safety requirements and procedures
May purchase parts, tools and materials
+* Provides input on costs savings and operational changes to supervisor
Operates heavy and light equipment to perform. a variety f parks and shop tasks
Performs preventative maintenance and light repair of de ati ent vehicles; may assist shop mechanic
with repair and maintenance work
e Maintains playground facilities and equipment, including inspection, maintenance and repairs
#++ Establish and maintain turf areas
++++ Maintain and prepare ball fields for use and prepare pars for events
Installs, maintains and repairs sprinkler lines,
Performs miscellaneous cleaning, maintenance and repair work as needed.
Assists other city departments as needed.
Performs. other duties as needed or assigned.
Lead Park Maintenance worker
City of Otsego
Knowledge, SUN and Abilities
Considerable knowledge of heavy andlight equipment and vehicleri n, including re n ati
maintenance and inspection procedures and practices.
Considerable knowledge of stationary and land -powered tools, equipment and standard practices of
maintaining parks and trails.
Considerable knowledge ofthe establishment and maintenance of turf and planting and care of trees,
grasses, shrubs. and fxo-vers.
e Considerable knowledge of occupational hazards and safety precautions involved in parks, vehicle and
equipment repair and maintenance work.
* Working knowledge of playground installation, maintenance, repair and inspection and ballfield
maintenance.
** Considerable skill in the operation of snow removal, street sweeping, light and heavy equipment and
other public works equipment and vehicles.
Considerable ability to follow oral and written instruction, prioritize work and perforin duties
independently and as a member of team.
Considerable ability to analyze repair and maintenance problems and determine appropriate andcost-
effective solutions.
* Working ability to establish and maintain good working relationships and communicate effectively
with City staff and the general public,
*
Working ability to work with and around chemicals and fumes, dust and dirt
*
Working ability to work with moving or vibrating parts on e uipment and to manipulate levers n
tools.
Working ability to operate a computer, Micro Soft Office, maintain inventory, conduct research,
calculate cost estimates, irrigation systems and complete work records.
Minimum um ualif cations
Must possess a valid Class B Minnesota driver's license with a tanker endorsement. A Class A license must be
obtained within six months and maintained thereafter. Five years of progressive grounds and park maintenance
or construction experience including light or heavy equipment operation, or an equivalent combination of
training or experience. Two ort ore years of supervision experience. Education in a related field can
substitute for up to one year of required experience.
Preferred tiali ca to ions
City or Government preferred experience in equipment maintenance and repair, park, turf and playground
inspection and maintenance. Certified Playground Inspector and Certified Tree Inspector.
Lead Park Maintenance Wor er
City of Otsego
Physical Reguirements
The physical demands described here are representative of those that must be nit by an employee t
successfully perforin the essential functions of thejob. While performing the duties of this job, the employee
is:
+ * Regularly required to talk or hear
*+* Regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms.
Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision,
color lsi n, and ability to adjust focus
**+ Regularly required to use largo rotor shills to perform manual and maintenance work for long periods
of time involving: regular mending, moderately heavy to heavy lifting and carrying, digging, tMsti g,
turning, climbing and maintaining balance, crouching, standing, walking, reaching, working at heights
f over 10 Feet and pushing and pulling.
Environmental Conditions
eeasionally exposed to working in inclement weather and temperature extremes
Occasionally exposed to loud noises.
Parks and Recreation Manager
City ofOtsego
'title: Warks and Recreation lunger
Revised Date: September 2012
FLSA: Exempt
Pay Grade; Grade 1
rimaLvy objective of Position
The primary objective of this position is to manage and direct the city' s park maintenance
operations and plan; develop and implement the best practices to obtain effective and efficient
service levels to all city parks and ground maintenance, This also includes the development and
implementation of the city parks and recreation programs for youth, adults and seniors.
Supervision Received: Works under the administrative tive super{vision of the Citymini tr tor.
Supervision Exercised: Provides work directionfull-time, pact -tine and seasonal arks ars
recreation employees directly or through the Dead Park Maintenance or Recreation Leader.
Essential Functions of the Position
Maintain buildings, shelters, grounds, open spaces, trails and parrs.
Park mowing, playground equipment maintenance and repairs, inspections, athletic field
construction and maintenance
Attends all safety training classes and follows all safety procedures
Being responsible for the planning, development, administration and evaluation of
recreation programs for youth, adults and seniors; youth and adult athletic leagues,
special events, instructional programs and camps
Design, coordinate and evaluate recreation programs
Coordinate and evaluate various recreation programs with other agencies to establish
cooperative efforts and facilitate services
Research new techniques, procedures and standards in park and recreation prograin
activities
Provide effective customer service in a courteous and helpful manner
Ensure program information and league standings are kept up to date and publicized a
necessary
Process forfeit, rainout and ejection notices and monitor the fees and team records that
are affected
Deep teams updated on schedule changes, rule interpretations, etc.
Provide on-site super -vision, acts a chaperone on field trips
Coordinate and schedule use of parks and ball fields with the public and youth
associations
Reserve facilities for programs and activities
Market recreation programs
Parks and Recreation manager
City of Otsego
Serve as liaison to the Park n r ati Commission, attend City Council meetings
and other commission meetings when appropriate
Recommend park improvements and assist with park plaiming and development
Select and supervise pait time seasonal recreation staff
`
Coordinate recreation volunteers
Enhance use of current park and recreation facilities
Partner with schools and other organizations for facility use and programming
Prepare and manage recreation budget
Define and recommend fees for activities, events, and rental facilities
Serve as lead staff person on City evert committees
mittee
Work various programs and events as needed
Seek and apply for grants for parks and recreation activities
Hale written and verbal reports and recommendations to the Council and City
Conmiissions
Coordinate with the pudic works department for maintenance of fields and park facilities
Minimum uali eati n
Bachelor's degree in recreation or a closely related field and seven years of recreation
progranuning experience; parks, and event planning in a supervisory rel
Valid Minnesota river's license
Proficiency in Microsoft Office products and recreation software
Experience working with the public both in terms of facilitating everts and making
formal presentations.
Preferred Oualifications
Education or experience in government management and administration
Municipal experience
Plys'c l Re ireme is
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of thejob. While performing the duties
of this job, the employee is:
Frequently required to sit, and tally or hear
Use hands to finger, handle, or feel, and
Occasionally lift up to 40 pounds, and
Frequently utilize close vision, distance vision, depth perception, peripheral, and color vision,
and ability to adjust focus
Daily walk or run on uneven surfaces
Parks and Recreation Manager
City of Otsego
Environmental Conditions
The work environment characteristics described re are representative o those an employee
encounters while performing the essential functions of the job:
Occasionally, be exposed to extreme outside weather conditions
Occasionally, be exposed to loud noises
Public works Lead Streets
City of Otsego
Title of Class; Public works Lead Street Maintenance Worker
Revised Date: September 2012
'LSA.: Ikon -Exempt
Pay Grade: Grade 10
Primaa objective of Position
Performs spilled equipment operation maintenance work related to the street, and step;gym water
systems, city buildings, and/or repair and maintenance of equipment and vehicles in the Public works
epatime .t; performs related duties as required.
Supervision Received
Works under the general supervision of the Public Works Maintenance Supervisor
Supervision Exercised
Provides technical work direction to summer seasonal employees and may oversee projects including
providing some work direction and coordination during the project. Assists with direction and
assigning work to full-time and part-time employees when requested by Department Head.
Essential Functions of the Position
Assist the department. head with management functions of the depatiment
Assist with scheduling projects
Serve as leas in the field on projects
Attend internal and external meetings in the department head's absence
Direct and assign work to full time employees when the department head is absent
Assist with selection of employees including part time and seasonal
Directly supervise all aspects of seasonal employees including project scheduling ars
coordination, ensure safety and job training are completed, provide work direction, and
discipline if necessary
Serve as acting department head as requested in his/her absence
Report to work for emergency calls/ori-call
Assist with scheduling, supervision, and maintaining daily reports of contracted services
Operate heavy and light equipment to perform a variety of street, and storm sever
maintenance work and shop tasks.
Remove snow from city streets, municipal parking lots and trails, applies salt and sand, hauls
snow, clean up after storms, etc. as needed.
Maintain and repair streets and fight of way including i lac/ top and patching. Gravel road
maintenance and street sign repair.
Remove damaged curbs and sidewalks, street sweeping and removal of debris from streets,
and ditches.
Deep accurate records of maintenance and repairs.
Perform preventative maintenance and light repair of department vehicles; may assist shop
mechanic with repair and maintenance work.
Trim trees and removing all debris for chipping.
Public Works Lead Streets
City of Otsego
Reconstruct and maintain pathways; maintain storm sewer ponds, inlets and outlets; maintain
road shoulders and mow ditches,
Establish new turf areas by seeding or laying sod and ensuring regular iffigat.ion and maintain
y growing, trimming, removing leaves and debris and thatching; may plant trees or slnubs.
Maintain comprehensive e records on preventative maintenance and repair for each piece of
equipment/vehicle.
Participate in required safety training and adheres to all safety procedures.
May clean and rebuild catch basins and assist contractors in repair* and maintenance of storm
sewer system.
Perform miscellaneous maintenance, intena ce, eo strueti n and repair work as needed on city buildings
and property.
May assist City contractors with repair and replacement of water or sewer mains.
s.
Provide input on costs savings and operational changes to supervisor.
Perform miscellaneous cleaning, maintenance and repair work as needed.
Assist other* city departments as needed,
Perform other duties as needed or assigned.
Knox lel e, Skills and Abilities
Considerable knowledge of heavy and light equipment and vehicle operation, including
preventative maintenance and inspection procedures and practices.
Considerable knowledge of the tools, equipment and standard practices of maintaining streets,
trails and storm water catch basins.
Considerable knowledge of stationary and hand -powered tools, equipment and standard
practices.
Considerable knowledge of traffic laws, ordinances and regulations involved in equipment
operation.
Considerable knowledge of occupational hazards and safety precautions involved in street,
storm sewer and vehicle and equipment repair and maintenance work.
Working knowledge of equipment and vehicle repair, including procedures, methods, and
tools.
Considerable skill in the operation of snow removal and street sweeping equipment.
Considerable ability to follow oral and written instruction, prioritize work and perform duties
independently ands a member of a team.
Considerable ability to analyze repair and maintenance problems and determine appropriate
and cost-effective solutions,
Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public.
Working ability to operate a computer, Micro Soft Office, to perform sign maintenance,
maintain inventory, conduct research, calculate cost estimates, maintain HVAC and Irrigation
systems and complete work records.
Working ability to work with and around chemicals and fumes, dust and dirt
Working ability to work with moving or vibrating parts on equipment and to manipulate
levers and tools
Public Works Lead Street
City of Otsego
Minimum ali iea ion
Must possess a valid Class B Minnesota driver's license with a tanker endorsement. Five years o
maintenance or construction experience including light or heavy equipment operation, or an
equivalent combination of training or experience. Two or more gears of supervision experience.
Education in a related field can substitute for up to one year of requiredx eri nce.
Preferred Qualifications
City or Government preferred experience in street maintenance, equipment maintenance ani repaiIr.
physical Req irements
The physical demands described here are representative of those that must be met by an employee to
successfully perform essential functions the job. While performing the duties of this job, the
employee is
Regularly required to talk or hear
Regularly rcq it d to stand; use hands to finger, handle, r feel; reach with hands and arms
F Specific vision abilities requires close vision, distance vision, depth perception, peripheral
vision, color vision, and ability to adjust focus
Regularly required to use large motor skills to perform manual and maintenance work r
long periods of time involving; regular hcnding, modcrately heavy to heavy lifting and
carrying, digging, twisting, turning, climbing and maintaining balance, er ucbing, standing,
walking, rcaehing, working at heights of over 10 feet and pushing and pulling.
Environmental Conditions
Occasionally exposed to working in inclement weather and temperature extremes.
Occasionally works on the road or in the road right-of-way,
Occasionally exposed to loud noises.
Maintenance Supervisor
City of Otsego
Title of Class:
Maintenance Supervisor
Revised Date:
2012
FL S A.:
Exempt
Pay Grade:
Grade 1
Pr#imai + Objective of Position
The primary objective of the position is to perform responsible supervisory and administrative work
planning and directing the operations and staff in the Public Works ] epailment. including street,
storm sewer, equipment maintenance and repair; performs related duties as -required.
Supervision Received works under the administrative supervision of the City Administrator.
S
p��i nExercised: Provides general and technical supervision to full-time, pact -time, seasonal
and on-call Public Works employees.
Essential Functions of the Position
Plans, organizes, directs and monitors the operation of the public works depailment, including
streets, storm eater systems and vehicle and equipment maintenance operations
Researches the feasibility and cost of public works s projects and recommends actions;
discusses projects with elected officials, City Engineer and City Administrator
Supervises the department staff including: interviewing, recommending firing, assigning and
prioritizing work, evaluating work, reviewing and approving time sheets, coaching, training
and recommending or administering reward and discipline
Develops short and long term operational plans and assigns work to staff consistent with plans
and immediate needs
Oversees and inspects job sites to determine work progress, changing priorities, problems,
hazards and material and equipment needs
Oversees the work of contractors on municipal construction projects; reviews and approves
change orders
Develops and oversees policies, procedures, and practices to ensure safety and efficiency in
the workplace
44 Responds to citizens concerns and complaints by answering questions and providing
information and assistance
Drafts the annual Public Worts budget and manages the department's annual budget
Approves and/or purchases equipment, vehicles, pails and materials in accordance with
approved budget and cost effectiveness; determines long-range capital and equipment needs.
]rafts specifications, directs research and projects cost estimations; evaluates incoming bids
and recommends selection and oversees contracted work,
Develops a system to assign an accurate inventory of department, parts, vehicles and
equipment and oversees the use of materials and supplies.
Maintenance Supervisor
City of Otsego
Works with the City Engineer in developing and recommending jor capital expenditures
proposals and to ensure compliance with the NPDES inspection and maintenance
requirement.
Provides staff assistance for water and sewer based on contractual requirements.
Ensures all necessary records and reports are maintained and appropriate information is
provided to the finance department for billing purposes.
Ensures necessary permits are obtained prior to allowing work to begin on a project.
Determines when to call in staff for snow and ice removal
Oversees the equipment maintenance program for the Public Works Department.
Oversees and pat .ieipates in the maintenance of the storm water system, including utility
bolos, catch basins, inlets, outlets and ponds.
Oversees maintenance and repair of streetlights and stoplights.
Oversees maintenance, construction, and repair work as needed on City buildings an
property being performed by street maintenance staff.
Recommends and monitors training and educational opportunities to enhance and maintain
employee skills.
Assists other City depattments as needed,
Performs r iscell rneous duties consistent with the position of Public Works Maintenance
Worker er 1I as needed,
Performs related duties as needed or required.
Follows all safety requirements
Knowledge, Skills and Abilities
Considerable knowledge of the operations, equipment, tools and standard practices in the
repair and maintenance of streets, and storm sewer systems.
Considerable knowledge of the traffic laws, ordinances, and regulations involved in
c uipment operation,
Considerable knowledge of occupational hazards and safety precautions involved in strcet,
vehicle, equipment, water and wastewater collection system and storm sewer repair and
maintenance work.
Working knowledge of equipment and vehicle maintenance and repair including proced re ,
methods and tools.
Knowledge of Microsoft Office products email and the Internet to prepare correspondence
and reports and communicate with others.
Considerable shill in the operation of light and heavy equipment.
Working knowledge of building maintenance practices including carpentry, plumbing,
beating, welding, basic elcetrical, painting and staining.
Considerable ability to plan and analyze department operations, develop alternatives,
determine costs and effectively utilize resources,
Maintenance nance Su ervisor
City of Otsego
44 Considerable ability to prepare and administer an annual budget and estimate the cost of
projects.
Considerable ability to organize, prioritize and direct work projects and make sound
decisions.
Considerable ability to supervise and motivate staff and ensure safety in the work place.
Considerable ability to maintain through and accurate records and prepare reports.
Considerable ability to work independently and as part of a team and to coordinate work with
other departments.
Considerable le ability to analyze repair and maintenance problems and determine appropriate
solutions.
Considerable ability to develop and maintain relationships and communicate effectively, both
orally and in writing with Cityficial , staff, contractors, State and County agencies and the
general public. Public Speaking Presentatiolrs
Minimum Oualifications
Two years of college or vo-tech training in infrastructure eon ruction, maintenance,
engineering or repair and seven years of progressively responsible public works maintenance
experience involving maintenance of streets and storm water systems, or an equivalent
combination of training and experience. ABachelor's degree in public works administration,
engineering or a related field may substitute for two years of the public works experience.
Must have five years of experience as a supervisor of public works maintenance operations
including planning and directing operations, managing budgets and managing inventory.
Must possess and maintain a valid Minnesota Class A commercial driver's license.
Preferred Qualifications
Preferred additional supervisory experience and experience estimating costs of public works projects.
Physical Requirements
The physical demands described ere are representative of those that mast be met by an employee to
successfully perform essential functions of the job. While performing the duties of this job, the
employee is
Regularly required to talk or hear
Regularly required tostand; use hands to finger, handle, or feel; reach with hands and arms
Specific vision abilities requires close vision, distance vision, depth perception, peripheral
vision, color vision, and ability to adjust focus
Regularly required to use large motor skills to perform manual and maintenance work for
long periods of time involving: regular{ bending, moderately •ately heavy to heavy lifting and
eats ying, digging, twisting, turning, climbing and maintaining balance, crouching, g, standing,
walking, reaching, working at heights of over 10 feet and pushing and pulling.
Maintenance Supervisor
City of Otsego
Environmental Conditions
Occasionally exposed to working in inclement weather and temperature extreines,
Occasionally works on the road or in the road right-of-way.
Occasionally works in office or shop
Working ability to occasionally perform heavy manual labor, sometimes under adverse
weather conditions and during abnormal hours.
Working ability to occasionally lift objects weighing to 50 pounds, to walk, sit, stand,
kneel or crouch, grasp, pull, push and twist.
CITY OF OTSEGO
POSITION DESCRIPTION
Title: Recreation Deader
Department: Parks and recreation
Reports to: Parks and Recreation Manager
PISSA Status: Temporary Part-time, Ton- Exempt
rm"ubleet.ie of Position
Date: September 2012
Under er tine general direction of the Parks and Recreation tion l a r, this position is responsible for the
coordination and supervision of programs, activities and usage of the parks within the City. The Leader
also provides work direction for other staff and equipment needs.
Essen ial Functions of the Position
Parlieipate in the development and implementation of the lesson plans which emphasize Rin and
the basic shills of the sp r program
Participate in scheduled staff meetings; contribute ideas and suggestions for the program
Assure all supplies distributed are maintained well and returned at the end of the program
+** Instruct ars supervise ro cams using positive techniques til clear guidelines to maintain
relaxed, ed, orderly atmosphere
44 Work with participants hi a group setting to learn specific shills
Assure class begins and ends at the designated time
Maintain attendance rosters
Traveling from location to location, hauling supplies
Be knowledgeable about all accident and emergency procedures. Assure all situations are
handled safety and all necessary reports are completed promptly
Respond to parent's questions and comments with positive interactions
Perforins other related duties as requested by the supervisor
Park cleanup before and after program
mini ilm iii ieati n
At least 16 years of age or over
Must possess and maintain a valid driver's license
Experience working with young children and/or leading group activities
Ability to work with and get along with others
,ability to lead and handle large groups
Ability to communicate clearly in writing and verbally
Knowledge of the philosophy and objectives of public recreation
Ability to work well with ininimal supervision
Ability to organize and prioritize work
Must have CPR and first aid training
Physical Reguirentents
The physical demands described here are representative of those that must be met by an employee to
successfully perforin the essential functions of thejob. While perfonning the duties of this j o , the
employee is:
Regularly required to tally or hear
Frequently required to walk or run on uneven surfaces and sit
Occasional required to stand; tie hands to finger, handle, or feel; reach with hands and ams;
stoop, lieel, eroueh, or oral
Regularly lift and/or inove up to 10 pounds and occasionally lift and/or move tip to 25 pounds
Specific vision. abilities requires close vision, distance vision, depth perception, peripheral vision,
color vision, and ability to adjust focus
Environmental Condition
The Nvork environment characteristics described here are representative of those an employee encounter
c hile performing the essential finictions ofthe j o ;
Occasionally, be exposed to extreme e outside weather conditions
Occasionally, be exposed to louts noises
Non -Discrimination boli
I 411 141.14�4��
The City of Otsego does not discriminate on the basis of political opinions or affiliations, race, color,
national origin, religion, sex, marital status, status with regard to public assistance or disability, in the
admission or access to, or treatment, or employment its its prograins and activities.
CITY Y 'TSG
POSITION DESCRIPTION
Title: Recreation Assistant
De ar-tment: Parks and Recreation
Reports : Parks and Recreation Manager/Leadcr
EISA. Status: Temporary Part-time, Non- Exempt
rimaa Objective of Position
Date: September 2012
Under the direction of the Paris and Recreation Manager and Leader, this position assists in the
coordination and super -vision of programs, activities and usage of the parks within the City.
Essential Functions of the Position
Participate in the development and implementation of the lesson plans which emphasize fun and
the basic skills of the sport program
Participate in scheduled staff meetings; contribute ideas and suggestions for the program
Assure all supplies distributed are maintained well and returned at the end of the prograin
Instruct programs using positive techniques and clear guidelines to maintain ain a relaxed, orderly
atmosphere
Work with participants in a group setting to learn specific skills
Assure class begins and ends at the designated time
Maintain attendance rosters
Travel, hauling of supplies
Be knowledgeable about all accident and emergency procedures. Assure all situations are
handled safely and all necessary tepoits are completed promptly
Respond d to parent's questions and comments with positive interactions
Perform other related duties as requested by the supervisor/leader
Park cleanup before and after program
Minimum Qualifications
At least 16 years of ago or over
Must possess and maintain a driver's license
Experience working with young children and/or leading group activities
,ability to Nvork with and get along with others
Ability to communicate clearly in writing and verbally
Ability to work well with minimal supervision
Physical R ct ifireln eats
The physical demands described here are representative of those that must be inct by an employee to
successfully perforin the essential functions f the job. While performing the duties of thisjob, the
cmPloyee is:
Regularly required to talk or hear
Frequently required to walk or run on uneven surfaces n sit
Occasional required to stand; use hands to finger, handle, or feel; reach with hands and arms;
stoop, kneel, crouch, or crawl
Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
44 Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision,
color vision, and ability to adjust focus
Environmental Conditions
The work environment ent chap+acteristies described here are representative of those an employee encounters
while performing the essential functions of the job;
Occasionally, be exposed to extreme outside weather conditions
Occasionally, be exposed to loud noises
Non -Discrimination 'ollc
The City of Otsego does not discriminate on the basis of political opinions or affiliations, race, color,
national origin, religion, sex, marital stags, status with regard to public assistance or disability, in the
admission or access to, or treatment, or employment in its programs and activities.
City Clerk
City of Otsego
*Supervises staff including i �, � � � �; i r i and reviewing
work, training and coaching, evaluating performance and recommending reward and
discipline. -Assists In hiring cue garment staff.
*Advises ofnce staff on release of information for records where. data privacy status is clear;
serves as City's data L&c���ees �•ef��iese��tati�f , � ����f ��i�- ata ��� �� � C-��
*Transmits documents related to civil litigation to appropriate parties,
`Provides confidential administrative support for the City Council and City Administrator.
'{ �.�t��IA ^ CIS�i rt
* 0 versees City I ic: en se review and Issuance processes and ensures all city and State re quirements
are met,
* 0 versees nuisance code enforce inent acrd coordinates work with the City Planner/Zoning
Administrator.
*Drafts correspondence and repolls as needed and researches records and ordinances to answer
questions ofthe public, staffor City Coun 11; prepares writt n repo its and presents to
Council as appropriate.
'Prepares hearing Notices for public hearings and improvement projects including detenninin
appropriate pail les to notify, publishing and posting.
Develops and recommends a budget for the e Iect1on, lid adinini st ra t iv c de ,iirtinent Qy
and monitors expenditures.
Reviews administrative support operations and recommends changes to improve efficiency and
work floxv.
*Establishes and oversees policies, procedures and practices for Administrative Depallnient
support functions.
Mo operations to ensure co mpI!an ce Nvith applicable laws, regulations, rales and
ordinances.
May research and recommend purchase of new office furniture and equipment.
*Cefflfies and/or notarizes documents as needed.
*Assists the City Administrator and City Council in other areas as directed.
*Coordinates the noticing, publishing and pasting of assessments to meet legal requirements.
'Assists in updating the City's web site by adding agendas, minutes and meeting and hearing
notices.
Purchases or directs the purchase of'office equipment and supplies, election equipment and
materials and other items as needed.
Manages and troubleshoots phone and voicemail system issues.
Schedules inectings and meeting rooms for bid openings and commission niectings as needed.
Attends weekly developer meetings with City Administrator, City Planner and City Engineers to
discuss potential developments.
Attends Administration Depailment and department tread staffmeetings.
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Perforins other duties as needed or assigned.