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ITEM 3 Approve job descriptionsx�x e F 0 CITY 0 ot MINNESOTA MEMORANDUM T: Mayor and City Council FROM: is Lori Johnson, City Administrator DATE: February 15, 2013 SUBJECT: Position Descriptions — Item ## In the past year the City Council has approved lead worker positions for the street and parrs departments, transferred park maintenance duties, hired recreation staff, and charged the classification for the City Clerk, The job descriptions for those positions have not been approved in final form thus the request for input and adoption of the revised descriptions. Attached are position descriptions for the above referenced positions. Below is a brief description of the reason for the charge in the position description: 1. Lead Park MaintenanceWorker: New position in 2012; pair grade reviewed and adjusted 2. Pars and Recreation Manager: Park maintenance duties added at time of hire 3. Public Works Lead Street Maintenance Worker: New position in 2012; pair grade reviewed and adjusted Street Maintenance Supervisor: Park maintenance duties deleted . Recreation Leader: New position . Recreation Assistant: Neter position 7. City Clerk: Charge to exempt status and update to reflect current position (Red -lined version attached to show changes.) Each of these position descriptions has been reviewed b the department head with the exception of the City Clerk who will review that description prior to the meeting) and Kathy Grover. In addition to adoption the position descriptions above, there aro pay considerations for the City Clerk and Lead Worker positions that will be discussed at the meeting. As you will recall, when the Lead Worker r positiorns were approved, pay was set at the employee's current pay plus $1.00 per hour. The positions have now been reviewed under the City's valuation system and are recommended to be at pay grade 10. Discussion of stop placement of these positions and the City Clerk position is requested. Formal action on adoption of the descriptions and step placement for the noted positions will be placed on a future agenda with the Council's adjustments included. Finally, in reviewing all of the position descriptions, it is apparent that all of the descriptions are in need of updating. Further, the current format is not consistent or easy to follow and there are many instances of duplication of duties within the sane position description. In some cases there is too much detail and in others not enough as basic functions, expectations, and required shills are missing from the description. In addition to addressing the seven positions fisted in this memo, I would life to discuss future review and updating of all City position descriptions. N Dead Park Maintenance Worker City of Otsego Title ofClass: Lead Park Maintenance Worker Date: September 2012 'Revised .4 LSA. Non -Exempt Pay Grade: rade 10 Primary Objective of Position Performs skilled equipment operation and maintenance r delated to parks and/or repair and maintenance of equipment and vehicles used in the Pars Department; performs related duties as required. Stwei,vision Received Works under the general supervision of the Parks and Recreation tion Manager Sitpeiwision Exercised Provides technical work direction to full -titre, pit -time and seasonal employees and may oversee project including providing work direction and coordination during the project. Essential Functions of the Position Y � Assist the dep ilment head with management functions of the department ,assist with scheduling projects Serve as lead in the field on projects Attend internal and e ternai meetings its the de ailment head's absence Assist with directing and assigning work to full time employees when the department head is present Assist with selection of employees including full time, part time and seasonal Directly supervise all aspects ofseasonal employees including project scheduling and coordination, ensure safety andjob training are completed, provide work direction, and discipline if necessary Follows all safety procedures Servo as acting department head as requested in his/her absence Keeps accurate records of maintenance and repairs Report to Nvork for emergency calls/On-call Participates in required safety training and adheres to all safety requirements and procedures May purchase parts, tools and materials +* Provides input on costs savings and operational changes to supervisor Operates heavy and light equipment to perform. a variety f parks and shop tasks Performs preventative maintenance and light repair of de ati ent vehicles; may assist shop mechanic with repair and maintenance work e Maintains playground facilities and equipment, including inspection, maintenance and repairs #++ Establish and maintain turf areas ++++ Maintain and prepare ball fields for use and prepare pars for events Installs, maintains and repairs sprinkler lines, Performs miscellaneous cleaning, maintenance and repair work as needed. Assists other city departments as needed. Performs. other duties as needed or assigned. Lead Park Maintenance worker City of Otsego Knowledge, SUN and Abilities Considerable knowledge of heavy andlight equipment and vehicleri n, including re n ati maintenance and inspection procedures and practices. Considerable knowledge of stationary and land -powered tools, equipment and standard practices of maintaining parks and trails. Considerable knowledge ofthe establishment and maintenance of turf and planting and care of trees, grasses, shrubs. and fxo-vers. e Considerable knowledge of occupational hazards and safety precautions involved in parks, vehicle and equipment repair and maintenance work. * Working knowledge of playground installation, maintenance, repair and inspection and ballfield maintenance. ** Considerable skill in the operation of snow removal, street sweeping, light and heavy equipment and other public works equipment and vehicles. Considerable ability to follow oral and written instruction, prioritize work and perforin duties independently and as a member of team. Considerable ability to analyze repair and maintenance problems and determine appropriate andcost- effective solutions. * Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public, * Working ability to work with and around chemicals and fumes, dust and dirt * Working ability to work with moving or vibrating parts on e uipment and to manipulate levers n tools. Working ability to operate a computer, Micro Soft Office, maintain inventory, conduct research, calculate cost estimates, irrigation systems and complete work records. Minimum um ualif cations Must possess a valid Class B Minnesota driver's license with a tanker endorsement. A Class A license must be obtained within six months and maintained thereafter. Five years of progressive grounds and park maintenance or construction experience including light or heavy equipment operation, or an equivalent combination of training or experience. Two ort ore years of supervision experience. Education in a related field can substitute for up to one year of required experience. Preferred tiali ca to ions City or Government preferred experience in equipment maintenance and repair, park, turf and playground inspection and maintenance. Certified Playground Inspector and Certified Tree Inspector. Lead Park Maintenance Wor er City of Otsego Physical Reguirements The physical demands described here are representative of those that must be nit by an employee t successfully perforin the essential functions of thejob. While performing the duties of this job, the employee is: + * Regularly required to talk or hear *+* Regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms. Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision, color lsi n, and ability to adjust focus **+ Regularly required to use largo rotor shills to perform manual and maintenance work for long periods of time involving: regular mending, moderately heavy to heavy lifting and carrying, digging, tMsti g, turning, climbing and maintaining balance, crouching, standing, walking, reaching, working at heights f over 10 Feet and pushing and pulling. Environmental Conditions eeasionally exposed to working in inclement weather and temperature extremes Occasionally exposed to loud noises. Parks and Recreation Manager City ofOtsego 'title: Warks and Recreation lunger Revised Date: September 2012 FLSA: Exempt Pay Grade; Grade 1 rimaLvy objective of Position The primary objective of this position is to manage and direct the city' s park maintenance operations and plan; develop and implement the best practices to obtain effective and efficient service levels to all city parks and ground maintenance, This also includes the development and implementation of the city parks and recreation programs for youth, adults and seniors. Supervision Received: Works under the administrative tive super{vision of the Citymini tr tor. Supervision Exercised: Provides work directionfull-time, pact -tine and seasonal arks ars recreation employees directly or through the Dead Park Maintenance or Recreation Leader. Essential Functions of the Position Maintain buildings, shelters, grounds, open spaces, trails and parrs. Park mowing, playground equipment maintenance and repairs, inspections, athletic field construction and maintenance Attends all safety training classes and follows all safety procedures Being responsible for the planning, development, administration and evaluation of recreation programs for youth, adults and seniors; youth and adult athletic leagues, special events, instructional programs and camps Design, coordinate and evaluate recreation programs Coordinate and evaluate various recreation programs with other agencies to establish cooperative efforts and facilitate services Research new techniques, procedures and standards in park and recreation prograin activities Provide effective customer service in a courteous and helpful manner Ensure program information and league standings are kept up to date and publicized a necessary Process forfeit, rainout and ejection notices and monitor the fees and team records that are affected Deep teams updated on schedule changes, rule interpretations, etc. Provide on-site super -vision, acts a chaperone on field trips Coordinate and schedule use of parks and ball fields with the public and youth associations Reserve facilities for programs and activities Market recreation programs Parks and Recreation manager City of Otsego Serve as liaison to the Park n r ati Commission, attend City Council meetings and other commission meetings when appropriate Recommend park improvements and assist with park plaiming and development Select and supervise pait time seasonal recreation staff ` Coordinate recreation volunteers Enhance use of current park and recreation facilities Partner with schools and other organizations for facility use and programming Prepare and manage recreation budget Define and recommend fees for activities, events, and rental facilities Serve as lead staff person on City evert committees mittee Work various programs and events as needed Seek and apply for grants for parks and recreation activities Hale written and verbal reports and recommendations to the Council and City Conmiissions Coordinate with the pudic works department for maintenance of fields and park facilities Minimum uali eati n Bachelor's degree in recreation or a closely related field and seven years of recreation progranuning experience; parks, and event planning in a supervisory rel Valid Minnesota river's license Proficiency in Microsoft Office products and recreation software Experience working with the public both in terms of facilitating everts and making formal presentations. Preferred Oualifications Education or experience in government management and administration Municipal experience Plys'c l Re ireme is The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of thejob. While performing the duties of this job, the employee is: Frequently required to sit, and tally or hear Use hands to finger, handle, or feel, and Occasionally lift up to 40 pounds, and Frequently utilize close vision, distance vision, depth perception, peripheral, and color vision, and ability to adjust focus Daily walk or run on uneven surfaces Parks and Recreation Manager City of Otsego Environmental Conditions The work environment characteristics described re are representative o those an employee encounters while performing the essential functions of the job: Occasionally, be exposed to extreme outside weather conditions Occasionally, be exposed to loud noises Public works Lead Streets City of Otsego Title of Class; Public works Lead Street Maintenance Worker Revised Date: September 2012 'LSA.: Ikon -Exempt Pay Grade: Grade 10 Primaa objective of Position Performs spilled equipment operation maintenance work related to the street, and step;gym water systems, city buildings, and/or repair and maintenance of equipment and vehicles in the Public works epatime .t; performs related duties as required. Supervision Received Works under the general supervision of the Public Works Maintenance Supervisor Supervision Exercised Provides technical work direction to summer seasonal employees and may oversee projects including providing some work direction and coordination during the project. Assists with direction and assigning work to full-time and part-time employees when requested by Department Head. Essential Functions of the Position Assist the department. head with management functions of the depatiment Assist with scheduling projects Serve as leas in the field on projects Attend internal and external meetings in the department head's absence Direct and assign work to full time employees when the department head is absent Assist with selection of employees including part time and seasonal Directly supervise all aspects of seasonal employees including project scheduling ars coordination, ensure safety and job training are completed, provide work direction, and discipline if necessary Serve as acting department head as requested in his/her absence Report to work for emergency calls/ori-call Assist with scheduling, supervision, and maintaining daily reports of contracted services Operate heavy and light equipment to perform a variety of street, and storm sever maintenance work and shop tasks. Remove snow from city streets, municipal parking lots and trails, applies salt and sand, hauls snow, clean up after storms, etc. as needed. Maintain and repair streets and fight of way including i lac/ top and patching. Gravel road maintenance and street sign repair. Remove damaged curbs and sidewalks, street sweeping and removal of debris from streets, and ditches. Deep accurate records of maintenance and repairs. Perform preventative maintenance and light repair of department vehicles; may assist shop mechanic with repair and maintenance work. Trim trees and removing all debris for chipping. Public Works Lead Streets City of Otsego Reconstruct and maintain pathways; maintain storm sewer ponds, inlets and outlets; maintain road shoulders and mow ditches, Establish new turf areas by seeding or laying sod and ensuring regular iffigat.ion and maintain y growing, trimming, removing leaves and debris and thatching; may plant trees or slnubs. Maintain comprehensive e records on preventative maintenance and repair for each piece of equipment/vehicle. Participate in required safety training and adheres to all safety procedures. May clean and rebuild catch basins and assist contractors in repair* and maintenance of storm sewer system. Perform miscellaneous maintenance, intena ce, eo strueti n and repair work as needed on city buildings and property. May assist City contractors with repair and replacement of water or sewer mains. s. Provide input on costs savings and operational changes to supervisor. Perform miscellaneous cleaning, maintenance and repair work as needed. Assist other* city departments as needed, Perform other duties as needed or assigned. Knox lel e, Skills and Abilities Considerable knowledge of heavy and light equipment and vehicle operation, including preventative maintenance and inspection procedures and practices. Considerable knowledge of the tools, equipment and standard practices of maintaining streets, trails and storm water catch basins. Considerable knowledge of stationary and hand -powered tools, equipment and standard practices. Considerable knowledge of traffic laws, ordinances and regulations involved in equipment operation. Considerable knowledge of occupational hazards and safety precautions involved in street, storm sewer and vehicle and equipment repair and maintenance work. Working knowledge of equipment and vehicle repair, including procedures, methods, and tools. Considerable skill in the operation of snow removal and street sweeping equipment. Considerable ability to follow oral and written instruction, prioritize work and perform duties independently ands a member of a team. Considerable ability to analyze repair and maintenance problems and determine appropriate and cost-effective solutions, Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public. Working ability to operate a computer, Micro Soft Office, to perform sign maintenance, maintain inventory, conduct research, calculate cost estimates, maintain HVAC and Irrigation systems and complete work records. Working ability to work with and around chemicals and fumes, dust and dirt Working ability to work with moving or vibrating parts on equipment and to manipulate levers and tools Public Works Lead Street City of Otsego Minimum ali iea ion Must possess a valid Class B Minnesota driver's license with a tanker endorsement. Five years o maintenance or construction experience including light or heavy equipment operation, or an equivalent combination of training or experience. Two or more gears of supervision experience. Education in a related field can substitute for up to one year of requiredx eri nce. Preferred Qualifications City or Government preferred experience in street maintenance, equipment maintenance ani repaiIr. physical Req irements The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions the job. While performing the duties of this job, the employee is Regularly required to talk or hear Regularly rcq it d to stand; use hands to finger, handle, r feel; reach with hands and arms F Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision, color vision, and ability to adjust focus Regularly required to use large motor skills to perform manual and maintenance work r long periods of time involving; regular hcnding, modcrately heavy to heavy lifting and carrying, digging, twisting, turning, climbing and maintaining balance, er ucbing, standing, walking, rcaehing, working at heights of over 10 feet and pushing and pulling. Environmental Conditions Occasionally exposed to working in inclement weather and temperature extremes. Occasionally works on the road or in the road right-of-way, Occasionally exposed to loud noises. Maintenance Supervisor City of Otsego Title of Class: Maintenance Supervisor Revised Date: 2012 FL S A.: Exempt Pay Grade: Grade 1 Pr#imai + Objective of Position The primary objective of the position is to perform responsible supervisory and administrative work planning and directing the operations and staff in the Public Works ] epailment. including street, storm sewer, equipment maintenance and repair; performs related duties as -required. Supervision Received works under the administrative supervision of the City Administrator. S p��i nExercised: Provides general and technical supervision to full-time, pact -time, seasonal and on-call Public Works employees. Essential Functions of the Position Plans, organizes, directs and monitors the operation of the public works depailment, including streets, storm eater systems and vehicle and equipment maintenance operations Researches the feasibility and cost of public works s projects and recommends actions; discusses projects with elected officials, City Engineer and City Administrator Supervises the department staff including: interviewing, recommending firing, assigning and prioritizing work, evaluating work, reviewing and approving time sheets, coaching, training and recommending or administering reward and discipline Develops short and long term operational plans and assigns work to staff consistent with plans and immediate needs Oversees and inspects job sites to determine work progress, changing priorities, problems, hazards and material and equipment needs Oversees the work of contractors on municipal construction projects; reviews and approves change orders Develops and oversees policies, procedures, and practices to ensure safety and efficiency in the workplace 44 Responds to citizens concerns and complaints by answering questions and providing information and assistance Drafts the annual Public Worts budget and manages the department's annual budget Approves and/or purchases equipment, vehicles, pails and materials in accordance with approved budget and cost effectiveness; determines long-range capital and equipment needs. ]rafts specifications, directs research and projects cost estimations; evaluates incoming bids and recommends selection and oversees contracted work, Develops a system to assign an accurate inventory of department, parts, vehicles and equipment and oversees the use of materials and supplies. Maintenance Supervisor City of Otsego Works with the City Engineer in developing and recommending jor capital expenditures proposals and to ensure compliance with the NPDES inspection and maintenance requirement. Provides staff assistance for water and sewer based on contractual requirements. Ensures all necessary records and reports are maintained and appropriate information is provided to the finance department for billing purposes. Ensures necessary permits are obtained prior to allowing work to begin on a project. Determines when to call in staff for snow and ice removal Oversees the equipment maintenance program for the Public Works Department. Oversees and pat .ieipates in the maintenance of the storm water system, including utility bolos, catch basins, inlets, outlets and ponds. Oversees maintenance and repair of streetlights and stoplights. Oversees maintenance, construction, and repair work as needed on City buildings an property being performed by street maintenance staff. Recommends and monitors training and educational opportunities to enhance and maintain employee skills. Assists other City depattments as needed, Performs r iscell rneous duties consistent with the position of Public Works Maintenance Worker er 1I as needed, Performs related duties as needed or required. Follows all safety requirements Knowledge, Skills and Abilities Considerable knowledge of the operations, equipment, tools and standard practices in the repair and maintenance of streets, and storm sewer systems. Considerable knowledge of the traffic laws, ordinances, and regulations involved in c uipment operation, Considerable knowledge of occupational hazards and safety precautions involved in strcet, vehicle, equipment, water and wastewater collection system and storm sewer repair and maintenance work. Working knowledge of equipment and vehicle maintenance and repair including proced re , methods and tools. Knowledge of Microsoft Office products email and the Internet to prepare correspondence and reports and communicate with others. Considerable shill in the operation of light and heavy equipment. Working knowledge of building maintenance practices including carpentry, plumbing, beating, welding, basic elcetrical, painting and staining. Considerable ability to plan and analyze department operations, develop alternatives, determine costs and effectively utilize resources, Maintenance nance Su ervisor City of Otsego 44 Considerable ability to prepare and administer an annual budget and estimate the cost of projects. Considerable ability to organize, prioritize and direct work projects and make sound decisions. Considerable ability to supervise and motivate staff and ensure safety in the work place. Considerable ability to maintain through and accurate records and prepare reports. Considerable ability to work independently and as part of a team and to coordinate work with other departments. Considerable le ability to analyze repair and maintenance problems and determine appropriate solutions. Considerable ability to develop and maintain relationships and communicate effectively, both orally and in writing with Cityficial , staff, contractors, State and County agencies and the general public. Public Speaking Presentatiolrs Minimum Oualifications Two years of college or vo-tech training in infrastructure eon ruction, maintenance, engineering or repair and seven years of progressively responsible public works maintenance experience involving maintenance of streets and storm water systems, or an equivalent combination of training and experience. ABachelor's degree in public works administration, engineering or a related field may substitute for two years of the public works experience. Must have five years of experience as a supervisor of public works maintenance operations including planning and directing operations, managing budgets and managing inventory. Must possess and maintain a valid Minnesota Class A commercial driver's license. Preferred Qualifications Preferred additional supervisory experience and experience estimating costs of public works projects. Physical Requirements The physical demands described ere are representative of those that mast be met by an employee to successfully perform essential functions of the job. While performing the duties of this job, the employee is Regularly required to talk or hear Regularly required tostand; use hands to finger, handle, or feel; reach with hands and arms Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision, color vision, and ability to adjust focus Regularly required to use large motor skills to perform manual and maintenance work for long periods of time involving: regular{ bending, moderately •ately heavy to heavy lifting and eats ying, digging, twisting, turning, climbing and maintaining balance, crouching, g, standing, walking, reaching, working at heights of over 10 feet and pushing and pulling. Maintenance Supervisor City of Otsego Environmental Conditions Occasionally exposed to working in inclement weather and temperature extreines, Occasionally works on the road or in the road right-of-way. Occasionally works in office or shop Working ability to occasionally perform heavy manual labor, sometimes under adverse weather conditions and during abnormal hours. Working ability to occasionally lift objects weighing to 50 pounds, to walk, sit, stand, kneel or crouch, grasp, pull, push and twist. CITY OF OTSEGO POSITION DESCRIPTION Title: Recreation Deader Department: Parks and recreation Reports to: Parks and Recreation Manager PISSA Status: Temporary Part-time, Ton- Exempt rm"ubleet.ie of Position Date: September 2012 Under er tine general direction of the Parks and Recreation tion l a r, this position is responsible for the coordination and supervision of programs, activities and usage of the parks within the City. The Leader also provides work direction for other staff and equipment needs. Essen ial Functions of the Position Parlieipate in the development and implementation of the lesson plans which emphasize Rin and the basic shills of the sp r program Participate in scheduled staff meetings; contribute ideas and suggestions for the program Assure all supplies distributed are maintained well and returned at the end of the program +** Instruct ars supervise ro cams using positive techniques til clear guidelines to maintain relaxed, ed, orderly atmosphere 44 Work with participants hi a group setting to learn specific shills Assure class begins and ends at the designated time Maintain attendance rosters Traveling from location to location, hauling supplies Be knowledgeable about all accident and emergency procedures. Assure all situations are handled safety and all necessary reports are completed promptly Respond to parent's questions and comments with positive interactions Perforins other related duties as requested by the supervisor Park cleanup before and after program mini ilm iii ieati n At least 16 years of age or over Must possess and maintain a valid driver's license Experience working with young children and/or leading group activities Ability to work with and get along with others ,ability to lead and handle large groups Ability to communicate clearly in writing and verbally Knowledge of the philosophy and objectives of public recreation Ability to work well with ininimal supervision Ability to organize and prioritize work Must have CPR and first aid training Physical Reguirentents The physical demands described here are representative of those that must be met by an employee to successfully perforin the essential functions of thejob. While perfonning the duties of this j o , the employee is: Regularly required to tally or hear Frequently required to walk or run on uneven surfaces and sit Occasional required to stand; tie hands to finger, handle, or feel; reach with hands and ams; stoop, lieel, eroueh, or oral Regularly lift and/or inove up to 10 pounds and occasionally lift and/or move tip to 25 pounds Specific vision. abilities requires close vision, distance vision, depth perception, peripheral vision, color vision, and ability to adjust focus Environmental Condition The Nvork environment characteristics described here are representative of those an employee encounter c hile performing the essential finictions ofthe j o ; Occasionally, be exposed to extreme e outside weather conditions Occasionally, be exposed to louts noises Non -Discrimination boli I 411 141.14�4�� The City of Otsego does not discriminate on the basis of political opinions or affiliations, race, color, national origin, religion, sex, marital status, status with regard to public assistance or disability, in the admission or access to, or treatment, or employment its its prograins and activities. CITY Y 'TSG POSITION DESCRIPTION Title: Recreation Assistant De ar-tment: Parks and Recreation Reports : Parks and Recreation Manager/Leadcr EISA. Status: Temporary Part-time, Non- Exempt rimaa Objective of Position Date: September 2012 Under the direction of the Paris and Recreation Manager and Leader, this position assists in the coordination and super -vision of programs, activities and usage of the parks within the City. Essential Functions of the Position Participate in the development and implementation of the lesson plans which emphasize fun and the basic skills of the sport program Participate in scheduled staff meetings; contribute ideas and suggestions for the program Assure all supplies distributed are maintained well and returned at the end of the prograin Instruct programs using positive techniques and clear guidelines to maintain ain a relaxed, orderly atmosphere Work with participants in a group setting to learn specific skills Assure class begins and ends at the designated time Maintain attendance rosters Travel, hauling of supplies Be knowledgeable about all accident and emergency procedures. Assure all situations are handled safely and all necessary tepoits are completed promptly Respond d to parent's questions and comments with positive interactions Perform other related duties as requested by the supervisor/leader Park cleanup before and after program Minimum Qualifications At least 16 years of ago or over Must possess and maintain a driver's license Experience working with young children and/or leading group activities ,ability to Nvork with and get along with others Ability to communicate clearly in writing and verbally Ability to work well with minimal supervision Physical R ct ifireln eats The physical demands described here are representative of those that must be inct by an employee to successfully perforin the essential functions f the job. While performing the duties of thisjob, the cmPloyee is: Regularly required to talk or hear Frequently required to walk or run on uneven surfaces n sit Occasional required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds 44 Specific vision abilities requires close vision, distance vision, depth perception, peripheral vision, color vision, and ability to adjust focus Environmental Conditions The work environment ent chap+acteristies described here are representative of those an employee encounters while performing the essential functions of the job; Occasionally, be exposed to extreme outside weather conditions Occasionally, be exposed to loud noises Non -Discrimination 'ollc The City of Otsego does not discriminate on the basis of political opinions or affiliations, race, color, national origin, religion, sex, marital stags, status with regard to public assistance or disability, in the admission or access to, or treatment, or employment in its programs and activities. City Clerk City of Otsego *Supervises staff including i �, � � � �; i r i and reviewing work, training and coaching, evaluating performance and recommending reward and discipline. -Assists In hiring cue garment staff. *Advises ofnce staff on release of information for records where. data privacy status is clear; serves as City's data L&c���ees �•ef��iese��tati�f , � ����f ��i�- ata ��� �� � C-�� *Transmits documents related to civil litigation to appropriate parties, `Provides confidential administrative support for the City Council and City Administrator. '{ �.�t��IA ^ CIS�i rt * 0 versees City I ic: en se review and Issuance processes and ensures all city and State re quirements are met, * 0 versees nuisance code enforce inent acrd coordinates work with the City Planner/Zoning Administrator. *Drafts correspondence and repolls as needed and researches records and ordinances to answer questions ofthe public, staffor City Coun 11; prepares writt n repo its and presents to Council as appropriate. 'Prepares hearing Notices for public hearings and improvement projects including detenninin appropriate pail les to notify, publishing and posting. Develops and recommends a budget for the e Iect1on, lid adinini st ra t iv c de ,iirtinent Qy and monitors expenditures. Reviews administrative support operations and recommends changes to improve efficiency and work floxv. *Establishes and oversees policies, procedures and practices for Administrative Depallnient support functions. Mo operations to ensure co mpI!an ce Nvith applicable laws, regulations, rales and ordinances. May research and recommend purchase of new office furniture and equipment. *Cefflfies and/or notarizes documents as needed. *Assists the City Administrator and City Council in other areas as directed. *Coordinates the noticing, publishing and pasting of assessments to meet legal requirements. 'Assists in updating the City's web site by adding agendas, minutes and meeting and hearing notices. Purchases or directs the purchase of'office equipment and supplies, election equipment and materials and other items as needed. Manages and troubleshoots phone and voicemail system issues. Schedules inectings and meeting rooms for bid openings and commission niectings as needed. Attends weekly developer meetings with City Administrator, City Planner and City Engineers to discuss potential developments. Attends Administration Depailment and department tread staffmeetings. 1171flnn rig Perforins other duties as needed or assigned.