ITEM 3.2A 6.13.2016 MinutesITEM 3_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
TUNE 13, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Ron Wagner, City
Engineer; Daniel Licht, City Planner; Andy MacArthur, City Attorney; Adam Flaherty, Finance
Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Representative Eric Lucero gave a legislative update.
Joel Kolles, 8925 Mason Avenue NE, said he was here regarding Mason Avenue; residents on
Mason are concerned with the road's poor condition. He feels it is not built to standards. He
commented on the road being used for nearby construction hauling; he feels that MacIver
Avenue should be the designated main haul route. He also stated concern with Otsego Creek
and making sure the drain is cleaned out. City Engineer Wagner explained that 80th Street is
under construction right now and once that project is complete MacIver Avenue will be the haul
route. He further explained the future expansion of 85th Street that is addressed in the Capital
Improvement Plan (CIP). City Administrator Johnson said that CIP discussion will be coming up
with the budget discussions and that the City will be looking at all the roads. She said the City
will do some additional research on Mason and report back to the City Council.
2. Consider agenda approval.
City Administrator Johnson requested to add Item 7.5 Call a Special City Council meeting on
June 27, 2016 at 6 PM for the WCAT Joint Powers Agreement and remove Item 6.2 for
additional research.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items,
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. May 23, 2016 Meeting.
3.3 Approve City Council Special Pay for May.
3.4 Approve 2016 Liquor License Renewal for Holiday Inn.
3.5 Adopt Capital Asset Policy_
3.6 Received Commission Meeting Minutes.
A. May 2, 2016 Planning Commission.
B. May 16, 2016 Planning Commission.
3.7 Approve purchase of Northwood Park Playground Structure and Turf.
3.8 Adopt Resolution 2016-55 appointing additional Election Judges.
3.9 Pay Estimates/Requests.
A. Pay Request #3 West WWTF Digester Expansion Project.
B. Pay Request #1 for Northwood Park Project to G.L. Contracting, Inc.
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C. Pay Estimate #1 for 80th Street Project.
3.10 Approve West WWTF Digester Improvement Project Engineering Contract Amendment.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4. Community Development:
4.1 Windsong II:
A PUD Development Stage Plan and Preliminary Plat of 51 detached townhome
dwellings.
City Planner Licht presented the staff report. Applicant, Charles Alcon, 6135 76th Lane,
Greenfield, stated he agrees with the staff report as presented.
CM Heidner motioned to approve a PUD Development Stage plan and Preliminary
Plat for Windsong II subject to the conditions outlined in the findings of fact and
decision dated June 7, 2016. Seconded by CM Darkenwald. All in favor. Motion
carried.
4.2 Boondox Special Event Permit.
City Planner Licht presented the staff report outlining the Boondox special event permit
application. CM Heidner asked if there were any additional issues with noise from Boondox last
year. City Planner Licht said no, not that he is aware of. CM Warehime stated last year there
were complaints for an event like this at Boondox; he said if they continue to do these events,
they need to be respectful of the nearby residents. CM Schroeder stated he was aware of noise
far from the event location. There was discussion on the 350 feet mailing notification
requirement and if that is far enough for the surrounding residents to be notified. There was
further discussion on expanding the requirement for this event to 1000 feet or 2500 feet.
Mayor Stockamp questioned security; currently Boondox handles their own security for their
event. She asked if they have contacted Wright County Sheriff for additional security. City
Planner Licht said last year Wright County Sheriff didn't think it was necessary. There was
further discussion on making sure Wright County Sheriff is notified of the special event and that
the Sheriff's department has the ability to request Boondox to lower the volume if it is
excessive.
Applicant, Dawn Grover, Boondox Bar & Grill, clarified the date will be Friday, July 29, 2016, not
June 29 as they stated in the application. Ms. Grover also asked if other facilities will be
required to send notices 2500 feet for an event. She further asked if the City has considered a
decimal level study.
CM Darkenwald motioned to approve a special event permit for Boondox Bar and
Grille on July 29, 2016 with notification change to 1000 feet and adding Item 5 shall
have documents to the city 10 business days prior. CM Heidner seconded. Failed
motion 1-4. CM Darkenwald in favor. Mayor Stockamp, CM Heidner, CM Warehime
and CM Schroeder opposed.
CM Schroeder motioned to approve a special event permit for Boondox Bar and
Grille on July 29, 2016 with notification change to 2500 feet and adding Item 5 shall
have documents to the city 10 business days prior. Seconded by CM Warehime.
Motion passed 4-1 passed. CM Darkenwald opposed.
The City Council directed the City Planner to review the ordinance for requirements for event
notification.
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5. Public Hearing:
5.1 Duke/Blu Dot Vacation of existing drainage and utility easement:
A. City Clerk attests to legal notice.
B. Comments by City Planner.
C. Mayor open Hearing for Public Comments.
D. Close Public Hearing.
E. Consider Resolution 2016-56.
City Clerk Loff attested that all the proper legal noticing was completed.
City Planner Licht presented the staff report.
Mayor Stockamp opened the Public Hearing at 8:05 PM. Hearing no public comments Mayor
Stockamp closed the Public Hearing at 8:05 PM.
CM Warehime motioned to adopt Resolution 2016-56 vacating an existing drainage
and utility easement within Lot 2, Block 1, Gateway North 4t" Addition. Seconded by
Mayor Stockamp. All in favor. Motion carried.
6. Public Works:
6.1 Award Quada ry Avenue Project.
City Engineer Wagner presented the staff report. CM Heidner asked if the low bid will mean a
savings for the city. City Administrator Johnson said yes and further explained that when the
project is complete and the savings identified, this item will be brought back to the City Council
for reconsideration of the assessments. CM Warehime asked if this road will have a dead end.
City Engineer Wagner said it will have a temporary cul-de-sac.
CM Schroeder motioned to approve Resolution 2016-57 accepting bid and awarding
contract for City Project No. 16-02, Quaday Avenue NE Improvement to Douglas
Kerr Underground, Inc. for the base bid in the amount of $426,253.34. Seconded by
CM Warehime. All in favor. Motion carried.
o- •
7. Administration:
7.1 Consider Guardian Angels LOC Request.
City Attorney MacArthur reviewed the request from Guardian Angels Senior Services and 521
Land Company, LLC. The applicant project manager Ron Touchette, Rock Solid Companies, LLC,
was present. The current agreement calls for reduction of the GCI Letter of Credit (LOC) upon
sale of the individual lots within the plat. The applicant is requesting the City waive the
replacement of the LOC for reasons stated in the staff report. CM Heidner stated his concern
with making sure the property taxes are paid on these parcels. Staff clarified that it is only
skilled nursing facilities that are exempt from property tax. Mr. Touchette said this is in early
planning so he is not sure exactly what kind of facilities would be built, but he thought these
buildings would pay taxes because no skilled nursing facilities are planned at this time. City
Attorney MacArthur explained the agreement would not affect the unpaid property
assessments. Finance Director Flaherty said a rough estimate of assessments owned on the two
parcels is $464,000. City Administrator Johnson said other city projects have held security in
joint CDs and asked the applicant if this is something they could do. Mr. Touchette said there
wouldn't be the opportunity to do that. He explained it is a risk to them too in buying the
property that they can't build on at this time. Applicant Representative Kris Neff, 11189 77tn
Street, Otsego, explained the time constraints with the property closing on Wednesday. After
further discussion, the City Council concurred with adding additional wording to the agreement
addressing a default in payment.
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CM Warehime motioned to approve Resolution 2016-58 with condition number four
as follows:
4. If there is a default in scheduled payment of property taxes and special
assessments for the property, the City shall not be obligated to make incentive
payments pursuant to the agreement with GCI Capital, Inc. recorded with Wright
County as Document 1178736.
Seconded by CM Schroeder. All in favor. Motion carried.
7.2 Approve Otsego Dayton Emergency Water Service Study Agreement.
This is a follow up from the May 23 City Council meeting. City Administrator Johnson presented
the staff report and draft agreement.
CM Schroeder motioned to approve Agreement between City of Otsego and the City
of Dayton regarding costs related to the study and evaluation of construction and
delivery of emergency water service. Seconded by CM Warehime. All in favor.
Motion carried.
7.3 Audit Results.
A Consider 2016-59 adopting the 2015 Comprehensive Annual
Financial Report.
B. Approve transfer of funds.
Finance Director Flaherty presented. City Administrator Johnson thanked the Finance Director
Flaherty and Accountant Jeff Cleveland for their work on this. The City Council concurred.
CM Heidner motioned to approve Resolution 2016-59 adopting the comprehensive
annual financial report for the year ending December 31, 2015. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Heidner motioned to approve the transfer of $460,212 from the General Fund to
the Capital Equipment Revolving Fund to be reported in the 2016 financial
statements. Seconded by CM Darkenwald. All in favor. Motion carried.
7.4 Worker's Compensation Coverage Renewal.
Finance Director Flaherty presented the staff report.
CM Warehime motioned to authorize the Finance Director to accept the coverage
offered from LMCIT with the regular premium option for 2016-2017 coverage
period., Seconded by CM Heidner. All in favor. Motion carried.
7.5 Call A Special City Council Meeting June 27, 2016.
Mayor motioned to call a Special City Council meeting on June 27, 2016 at 6:00 PM
at Prairie Center for WCAT Joint Powers Agreement Discussion and call a Special
City Council meeting at 6:45 PM on June 27, 2016 to interview advisory commission
applicant (rescheduled from 6:30 PM). Seconded by CM Warehime. All in favor.
8. City Council Reports and Updates.
No items.
9. Staff Reports and Updates.
No items.
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10. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Darkenwald. All in favor.
Motion carried. Adjourned at 9:45 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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