ITEM 1.1 Resignation of Gary GroenCITY OF
ot qgo
MINNESOTA
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Request for
City Council Action
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ATING DEPARTMENT:
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REQUESTOR:
MEE.fi4d"bkft'* .......... .......... ......... ... . . .... .. ... . . . ... ...... . . ......
Administration
Lori Johnson, City Administrator
January 22,, 2013
PRESENTER s):
REVIEWED Br.
ITEM #:
Lori Johnson, City Administrator
Andy MacArthur, City Attorney
1.1
AC4FNDA ITFM OFTAILS
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RECOMMENDATION:
Accept resignation of Gary Groen and approve Settlement Agreement and Release of Claims
ARE YO U SBEI ING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
13ACKGROU N D/J USTI FICATION:
After many years of dedicated service to Otsego, Finance Director Gary Gren has submitted his
resignation effective September 6, 2013. A Settlement Agreement and Release of Claims has been
drafted for Council approval.
SUPPORTING DOCUMENTS: ij ATTACHED XuNONE
POSSIBLE MOTION
- -r- minutes.
nue'-- -S- - -- ---------- ----------------------- ------------- - ------
Please word motion as you would like It ifn..
Motion to accept resignation of Gary Green effective September 6, 2013, and to approve the Settlement
Agreement and Release of Claims,
BUDGET INFORMATION
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FUNDING: BUDGETED: a YES
N/A
NO
ACTION TAKEN
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APPROVED AS REQUESTED u DENIED r -i TABLED n OTHER (Ust changes)
COMMENTS:
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Position:
Rep o its to
Supervises:
LSA. Status:
Pay Grade:
Date Approved
Date Amended;
Position Description
Administrative Services Director
City Administrator
Finance and IT staff
Exempt
19
DESCRIPTION of WORK
General Statement of Duties: Assists the City Administrator In all aspects of economic
development including development of policies and analysis of development programs and
opportunities, serves as assistant City Administrator performing a board variety of govermuental.
functions at the request of the City Administrator, directs and manages the Finance and
Wormation Technology (IT) departments including serving as the Chief Financial Officer of the
city.
Supervision Received: Works under the direction of the City Administrator.
Supervision Exercised: Provides supervision to the Finance Department t and Information
Technology staff.
MAJOR JOB FUNCTIONS
1. Economic Development:
a. Assist in development, implementation, and execution of policies and programs t
expand the City's commercial and industrial tax base
b. Meet with developers and business owners/representatives
c. Assist with Economic Development Authority activities and policy development
.d implementaiton
d. Provide recommendations and analysis of TIP, Tax Abatement, and other
development incentive requests
e. Coordinate and carry out business retention and expansion program
f. Assist with marketing and communication necessary to ac ii ve City's economic
development goals
g. Serve as City's representative at various economic development functions and in
. IT:
h. Ensure all reporting requirements are met for all payroll and human resource
functions
. Oversee all human resource and payroll functions
. Oversee IT functions and make recommendations to supervisor to maintain
highly functional and up-to-date IT system city wide
6. Policy and ProcedureDevelopment:
a, Responsible for Policies and Procedures relating to Finance, Human Resources
and related areas
L Evaluate and recommend changes to policies, procedures and practices
and follows procedures to get approval and implement changes
ii. Ensure that staff, elected officials, and appointed officials follow all City
and State policies and procedures and follow applicable laws
. Supervision:
a. Perform annual performance review for all staff
b. Ensure staff is adequately trained and depail ent is cross trained
c. Recommend discipline and pay increases
d. Ensure staff attends safety training and follows safety procedures
e. Assign works and ensures that it is done accurately and timely
f. Interview and recommend to '
. General
a. Expertise in a broad range of govenunental accounting software, Microsoft `f ice
applications, and IT systems
h. Participate actively in the City's management team
e. Promote a positive and motivating environment
d. Provide exceptional customer service to residents, developers, elected and
appointed officials
e. Make decisions that are always in the best interest of the City, its residents and
businesses
f. Perform other duties and projects as assigned
. Confer with supervisor, peers, and employees to discuss issues and resolve issues
KNOWLEDGE, SULS AND ABILITIES
• Demonstrable Icno vledge of and experience in applying Generally Accepted Accounting
Principles GAAP) as defined by GASB.
• Extensive knowledge of and experience in governmental accounting policies, procedures
and practices as defied by the GFOA.
• Extensive Juiowledge ofand experience in laws, practices, and regulations applicable to
City government finances.
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Note: This job description does not constitute a contractr employment agreement.
`tri items are essential t the j
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