ITEM 3.8 Otsego sign software systemY*,
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Request for
City Council Action
DEPARTMENT INFORIVATIO
1 Hill:
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R fI ATII r PARTI EI T; Street Maintenance Supervisor MEETING DATE:
Public Works Streets Belair January 28, 2013
PRE ENTER : REVIEWED BY: ITEM #:
Consent Agenda Lori Johnson, CityAdministrator 3.
AGENDA ITEM DETAII
RECOMMENDATION:
Staff recommends purchasing equipment and software needed to manufacture and maintain the City of
Otsego street sign system.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
NO
NO
BA KGR UNDIJU TIFKATION:
To efficiently manage the City of Otsego street sign program to state and federal standards including
providing accurate budget proposals and maintaining a current sign inventory.. I recommend upgrades to
our sign software and related equipment.
Rick Knutson, Ron Wagner, and i reviewed four sign management software proposals considering cost,
complexity, and compatibility with our current GIS and sign programs. The four software pr ram
considered were from Epic solutions, dpointe Technologies, Cartegraph, and SignCAD Systems.
We recommend purchasing SignTrack sign management software from Sign CAD Systems which
provided the lour quote and also integrates the sign inventory software signTRACI with Sign Cad which
is the software we currently use for sign making.
In addition to purchasing SignTrack we also recommend the purchase of software upgrades to Sign Cad
and an electronictahletforfield use.
The$5,966.39 total cost estimate for the recommended purchases is $5,366.39 from SignCAD Systems
and approximately $6for the purchase of an electronic tablet.
The Public Wo rks Sub -Comm ittee discussed the sign department upgrades at their Jan ur r 16, 2013
meeting and recommended the purchases be placed on the January 2 , 2013 City Council consent
agenda for consideration.
SUPPORTINGDOCUMENT& X ATTACHED HE
0 Quote from SignCAD Systems Inc.
MOTION:
Motion to approvepurchase from SignCAD Systems Inc. in the amount of $5,366.39 and up t $600 for
the purchase of an electronic tablet.
BUDGET INFORMATION
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FUNDING: BUDGETED: X YES
Unencumbered funds from 2012 general funds ij NO
in accounts 101-43100-240 small tool & equip.
and 101-43100-393 &101-43100-395 street
I
signs
kCTION TAKEN
APPROVED AS REQUESTED
COMMENTS:
.. ................ ..
DENIED n TABLED o OTHER (List changes)
SignCAD Systems, me
� 10590 Wayzata Blvd Suite 230
� Minnetonka, MN 55305
. N0 SPEED UMITS
Bill To
City of 0
Accounling Departnient
8899 Nashwa Avenue NE
Nego, &I 55330
Shfp'fo
Cit} otsg
Rick Kmitsoji
8899 Nashwa Mum NR
is go, MN 55330
Dais invoice #
I2117f2012 104239
P.O. Number
Terms
Ship
Via
R.B.
Verbal
Date on receipt
12/17/2012
Download
Pe rfod:t2{2 12-12#26/13 * In stal I atio n Guide wiIli TratliftlgT atorfals
Qu ntIly Item Cade
Dascrfption
1
Prlro Each
Amount
1
I Mai 1gnCAD AM
SignCADXAM SoffivaroAnitual Nfahitenance,
950,001950,00
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Pe rfod:t2{2 12-12#26/13 * In stal I atio n Guide wiIli TratliftlgT atorfals
* Phone support throughout on ye-ar ivanuty pefiad fbr;S1gnCAD acid
tgn A .
* Phone support is ave 1leble frons 910 am - 4:30 pm hf-F CST oxc pI
hallda .
* Free s'off we vpdates as (hoy beconia availabi # thriauj�tout on r
uwmlf)r period,
I SigIMUCK web
* SsgnTRACK is a Web bised sign inwPtory nwagement system chat
3,995.00
3,995,00T
hicludes 01 e SignTRACKiPad app for raid 4ala ca Ieel lom
# Captum ImOo y.s, images and alt sign a#tributfs hi tba field view and
manago al sign rocords at tiro de -Atop or laptop
Iucitides map vio Pied atel[Itc At both dw computer an tithe
0.00
Wad, instantly findsigm on 1ha map and Ylew aid cdit ricers rrom Ileo
n1ap.
xPort data coinPagblo wi t ES R1 Arc1 ftp.
* Rrqui MS ipad 2 orl ter$1 lh ceItill ar ervlc .
* up to S User .
Save 1 rt ADfiles to 810GRACK.
.
MN Salol Tax on requIred Mai nit pan cat 1.38
21.73
21.73
M1 SeIWfa on S ignTRACK Web at 6.875°%
274.66
274.66
1 Maim SiguTRACK
SigiiTRACKSoflwueMaintenaricePtriod: 1=7/12-=6113
6 5,00
625.00
Credit card discount
Credit card discount
-500.00
-500.00
Sales Tax - Kxelnpt
0.00
0.00
Total $5,366.39
Paymente/Credits
t00
Balance Due
$5$366.39
(952) 544-9561
sa1es@signcad.com
hone #
Fax
E-mail
Web site
(952) 54 4.955
(952) 544-9561
sa1es@signcad.com
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