02-20-13 SCCSPECIAL CITY COUNCIL. MEETING
OTSEGO CITY FALL
FEBRUARY , 2013
6:00 P
Call to Order*
Mayor Jessica Stckrp called the meeting to order at 6.00 Pi.
Roll CII: Mayor Jessica St k rnp; r ilme b r : Vern Heidner and Jason Warehime,
Absent: CM Doug Schroeder and CM Toni D rk n ald.
Staff: Lori Johnson, City Administrator; r; Daniel Licht, City Planner; Andy MacArthur, City Attorney
and Tam! Luff, City Clerk.
11 Discuss Great River Centre Developm nt Proposal.
City Attorney MacArthur said the City has received a proposal from 21st Century Bank regarding
Great River Centre. The proposal was that 2V Century Bank would pay all delinquent property
taxes and transfer all special assessments to two lots that would be conveyed t the City. The
read improvement to reconstruct the section of road that previously was not completed was
identified as a high priority. Discussion took place regarding the use of the current $300,000
LOC for the road improvements. Meeting cash flow requirements on the debt obligations of the
development was discussed along with the tax forfeit status of the parcels. After discussion, it
was concluded that the proposal was not acceptable to the City.
The City Council directed City staff to continue to negotiate with the bank and bring back a
proposal to the last City Council meeting in March.
2. Administrative Services Director Recruitment and Selection.
City Administrator Johnson reviewed the staff report. City staff is looking for direction on
charges to the draft Administrative Services Director job description. CM Heidner recommended
mended
adding "Department ent Staff" to item 7, The City Council agreed. There was discussion on
advertising and the City Council agreed to have the City Administrator start the recruitment
process and to have the job posting advertised through LMC, Minnesota Government Finance
Cfflcers and the City website.
CM W rehime .motioned to approve the Administrative Services Director position
with changes as stated above and to direct the City Administrator to begin the
recruitment process. Seconded by CM Heldner. All in favor. [ ti n carried.
s Approve Job Descriptions:
A. Lead Workers.
City Administrator Johnson said the when these positions were established In 2012 it was
agreed that the positions would be reevaluated in the one year and placed in appropriate pay
grade. CM Warhie said a Class A Driver's License is not listed as required for the Public
Works Lead Worker but is listed on the Lead Park Maintenance Worker and recommended it b
added to the Public Works Load Worker job description. The City Council agreed, The City
Council also recommended that purchasing be added to both job descriptions under Essential
Functions of the Position.
CM Heidner motioned to approve both the Public Works lead Worker and Lead Park
ainten a n ce Wo er,fob descriptions with recommended changes above. Seconded
by Mayor Stockamp. All in favor. Motion carried.
CM Heldner motioned to approve pay grade 10 and Step 11 for both Kevin In Lamson
and Pat Laurderyllle effective January 1. 2013. Seconded by CM W rehlr e. All in
favor. Motion carried.
BR Parks and rLWdR and
City Administrator Johnson reviewed the recommended Street Maintenance Supervisor
Parks and Recreation Manager Job description changes*
CM. Heidner motioned to approve the ,fob descriptions for both Street Maintenance
Supervisor and Parks and Recreation Manager as written. Seconded by Mayor
to amp. All in favor, Motion carried.
City Administrator Johnson reviewed the Job Descriptions for Recreation Leader and Recreation
Assistant, Mayor Stockamp recommended removing the Driver's License requirement fror the
descriptions. City Administrator Johnson said they are added for the availability to drive the
equipment to the Parrs for events. City Administrator Johnson recommended adding the driving
requirement under proferred qualifications. The City Council agreed.
CM 1 arehime motioned to approve the both the Recreation Leader and Recreation
Assistant job descriptions wit changes as stated above. Seconded by Mayor
Stockamp. All in favor. Motion carriedit
�� lr�t
dmini tr for Johnson reviewed the recommended l arg os to the pity Clerk job
description and the change to exempt status.
Mayor Stockamp, motioned to approve the City Clerk job description as written.
Seconded by CM War hate,, All in favor,, Motion carrieds
Mayor Stockamp motioned to approve pay grade and Step for Tam! L ff
ratios � r
retroactive Janus 2011* Seconded CM War hirne* All in favor, Motion carried,
Staff and Council agreed that all job descriptions need to be reviewed and updated. The last
date for most positions occurred in 2009 and many charges have taken place since then.
The Council questioned d if a consultant should be hired to complete this project. It was agreed
that Staff will begin to update the descriptions with the understanding that the City
Administrator would let the Council I no r �f there was not adequate staff tine to complete the
project and a consultant should be hired.
It
R P e l Service Contact F en v al
City Administrator Johnson said presented the staff report. She stated the current five year
+ i
contractcontainsan automatic renewal clause unless written notice s given. If changes are
requested to the contract or if the contract will be canceled, notice rust be given by lurch g,
2013. The City Council directed City Administrator Johnson to begin discussions with
Pee to rvlce Inc.,and further, that the City Administrator,, CM. Heidner and Finance Director
meet with Peoleervi,
CM Heidner motioned to approve Resolution 2013-11 directing City staff to serge
notice of cancellation of operation and maintenance agreement on Peo le er i e,
Inc, Seconded by Mayor Stoc arrr . All in favor. Motion carried.
*Reorganization Phase l=our -E ner eno Manaciement.
city Administrator Johnson presented the staff report.
CM Heldner motioned to assign the emergency management to Streets Maintenance
Supervisor Brod Belau{. Seconded by CM Ilareh[ea All in favor, Motion carrieds
ti er: City Administrator Johnson gave the City Council ars update on the water leak at City
Hall.
There was discussion on City Miall hours. City Administrator Johnson is recommending change
to Monday -Thursday 8:00 Alf to 5 PM and Friday 8:00 - 12:00 PM. This change will allow
for more f i t utilization of existing staff. Additionally, Due to the convenience of online
resources, the extra once routs are not utilized by the public.
Mayor Stockamp motioned effective April 1, 2013 City Hall hours to be Monday
Thursday :00 AM to 5 PM and Friday :oo m 12:00 PM, Seconded by CM Held r.
All in furor. Motion carried.
AdjouLn.
CM idn r motioned to adjourn. Seconded by CM War f ime. All in favor.
Motion carried, Adjourned at 9:08PCS.
ATTEST:
Tam! Leff, City Clerk
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