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02-25-13 CCOTSE O CITY COUNCIL MEETING OTSE O PRAIRIE CENTER February 25,, 2013 :00 P Call to Order. Mayor Jessica Stockamp called the meeting to Order at 7:00 PSI. Roll II: Mayor Jessica Stockarnp; uncilmembers: vera Heidner, Jason v rehrme, Doug Schroeder and Torn Darkenwald. Staff: Lori Johnson, City Administrator; Andy MacArthur, City Attorney; Ron Wagner, City Engineer and Tari LOff, City Clerk. City Planner Daniel Licht arrived at 7:21 Wit Pledge of Allegiance. Mayor Stockamp led in the Pledge of Allegiance. ,1. Open Forum. Patric Connelly, 8020 Pal gren Avenue NE, said he was cited for an unlicensed vehicle and was assessed in the amount of $3,100. Mr. Connelly said he found a leiter from the City in his newspaper holder was not are of this Of citations prior to this. He also said the letter had the wrong spelling of his name and the wrong property identification number, fir. Connelly Is asking the City Council to amend the assessment* City Administrator Johnson said City staff has spoken with Mr. Connelly and the City Planner is working on gathering the information, She stated staff will work with fir, Connelly and ging back to the City Council On March 11 if necessary. CM. Darkenwald asked the date On the letter. fir, Connelly said March 22, 2012. CM [arenald asked when it was postmarked. arl ed. Ir. Connelly said March 22, 2012. The City Council directed Mr. Connelly to workwith City staff, Heather Elder, New liver Medical Center Representative, gave a hospital update. Pat Hilden, 7094 O'Dell Avenue NE, Otsego River Riders Snowmobile club, gave ars update* Consider acienda approval. City Administrator Johnson requested to add schedule the Board of Equalization meeting and Change of Classification for Finance Assistant II position under staff updates. CM 1 arehime asked on item 3.7 if a deposit is required, Councilmember Schroeder said Yes. CNS Heldner motioned to approve as amended, Seconded by CNS Schroeder. All In favor,, Motion carried. , Consent Agenda.- Non -controversial it rrls . .1 Approve Claims List, 3,2 Approve City Council Meeting Minutest A, February 1 1, 2013 Meeting. 33 Deceived Commission Meeting Minutes. . A. Planning Commission January 7, 2013. B. Police Commission January 8,. 2013. HPC ,unary 8, 2013. Paries & Recreation Commission January 9, 2013} 3,4 Approve Resolution 2013-12 Advisory Commission Appointments. 3.5 Approve land application site at 18-500-351400. 3,6 Approve Background Check Ordinance 2013-08. .7 Approve Resolution 2013- . revised Park Shelter Reservation Policy. 3.8 Approve calling for a Public Hearing t0 consider Tac Abatement for Family Speech and Therapy. .9 Approve Wellhead d Protection Grant Application. CM Darkenwalld motioned to approve as written, Seconded by Cid Schroeder. All in favor,, Motion carried. Public Hearin .1 Street IMDrovement of LaBeaux Avenue from 7th Street to Both Street . City Clerk attests to lecial notice. B. Presentation from the City Engineer, C. Public Comments. D. Close the Public Herr . City Clerk LofF attested that all the proper noticing,, posting and publishing has been completed. City Engineer Wagner said he received a call from the Specht's and Brian Be udry with general project questions, City Engineer v gn r presented the staff report. Mayor Stockrp opened the Public Hearing at 7:28 PNM. Kathy Wur Inger, 7846 L Be ux Avenue NE, , said she has concerns with frost boils stating they move around every year and questioned who will be responsible for repairs if the frost bolls return. City Engineer said the paving of the street will help eliminate the frost bolls because new base will be put in those areas before the surface Is paved. Ids. Wur inger asked ghat culverts would be replaced. City Engineer Wagner said the culverts under the driveways and under 77th Street will be replaced. lis. 11 urzinger said she is concerned because the grater drains but it doesn't keep up and asked ghat size culverts will be used? City Engineer Wagner said 15 inch. Ids. 1uringer said she has decorative brick along her edging and questioned if it will be restored. City Engineer Wagner said that the bricks would be set to the side and the property owner could replace thorn or have them replaced. Ids. Wurzinger asked hair rail delivery would be handled during the project. City Engineer Wagner said the street should be open for residents to get through but a bank ofmailboxes would be set up along 77th Street if needed. fps. Wur Inger said she would like to request the speed limit: to be lowered on that service road. CM Heidner said State lave sets the speed limit at 30 MPH. CM Schroeder recommended contacting the Wright County Sheriff to monitor. Ms. Wurzinger questioned hoe r marry years the assessment will be for. Mayor Stockar p said that has not been decided at this point. Casey McShane,, 7676 LBeux Avenue NE,, stated the speed on the frontage road Is tremendous. He feels the road would not have the problems it does if it werent for the Pleasant Creek Development. Mr. McShane said when the 77th Street was put in that hes caused drainage issues on his property. lair. McShane ne questioned why this project Is being done. City Engineer said that some residents have contacted the city regarding drainage and street Issues due to frost boils and soft areas over the past several years; the current roadway consists of gravel surface and gravel costs more money to maintain. Mrs McShane asked for the amount of money or hours staff spent to maintain. City Engineer Wagner said the Street Maintenance Supervisor would provide the information at the next r eeting on this project. lir. McShane ne asked If 77th Street will be Crider and will the street width extend to the north or south properties? City Engineer Wagner said that the strut will be wider but that the improvements will occur within the existing right-of-way. Mr, McShane questioned if this improvement would really raise his property value as stated in the appraisal information. City Attorney MacArthur 2 spoke on the appraisal information as it relates to assessment processes. Mr. McShane said he is against the project. Carol Fernhl, 7514 Labeaux Avenue NE, asked where her husband will be able to park his semi -trailers. City Planner Licht said semi -trailers are not allowed to be parked on residential property and that the existing emir trucks are in violation of the Zoning Ordinance and could be subject to enforcement. Ids. Fernholz said she agrees the water problem started with townhouse devel pment, FIs. Fernholz also stated it will be an inconvenience for a lot of thein just to get to her property due to the access closure. She stated the ditch in front of her house has been changed so much with all the utilities that have come in. She said when the gas line as put in the pipe in her yard was left hanging out. City Engineer Wagner said he will check on this and have the provider take care of this. ids. Fernholz said she is against the projectft. Mayr Stockamp closed the Public Fearing at 8:03 PM, 1 Feidner asked if the project neap shows additional right of way for 80th Street and Street. City Engineer Wagner said yes. Cif 1 arehir e recommended having the Street Maintenance Supervisor gather the information on the maintaining the gravel road. The City Council agreed* CM Darken ald said the frost bolls seem to be a big issue he asked the City Engineer how they will identify where these are. City Engineer Wagner said the best way is in March or April to drive a loaded truck down the read to identify the poor soil areas. M Heldner asked if the road would be completed all at Dace. City Engineer Wagner said there would be a total of 3 inches of asphalt; they would install 1 1/2" and then come back and do the other 11' in a couple of creeks. Mayor Stockamp said regardless of this project that City staff should look at Mr. cShane's catch basin issue. M Darkenwald said a fear issues have been raised and recommended bringing back to the City Council in March once the items are gathered. The City Council agreed. CM Darkenwalld motioned to close the Public Hearing and bring back to the March 11f 2013 City Council meeting the information requested. Seconded by CM Wr him . All in favor. Motion carried. Public Works. ,1 Transportation date. City Engineer Wagner gave an update. Mayor Stockamp asked that a letter regarding Wright County project on County Road 42 at the Elementary School also be sent to the school district officer City Administrator Johnson stated a letter had been sent to the Otsego Elementary school principal and copies would be sent to Mr. Bezek and the School Board. Bark Dalelden, Wright County District 3 Commissioner, gave an update. Commun1tv Development. 6,1 HPC Historic Signs Project Grant Application. City Planner Licht presented the staff report. 3 Mayor St amp motioned t approve submission of CLG Grant application related to the HPC park history sign project in the form presented. seconded by CM Schroeder. All in favor Motion carried. 6.2 Consider Ordinance 2013-09 amendinci the Cily Code to revise provisions related to water and sewer availability charges, City Planner Licht presented the staff report, City Engineer Wagner r vi d the changes on ars updated development fee survey. CM Heldner motioned to adopt Ordinance 2013-09 amending the City Code to revise provisions related to water and sewer availability charges. seconded by CM Schroeder. All in favor. Motion carried. . City Council Reports and Updates. CIVI Heldn r said under iters 3,6 we approved background checks for employees and City appointments arid volunteers. Cil H idn r said although it cannot bo required he would like the City Council volunteer for a background checks. City Administrator Johnson added that staff` is considering using ars outside firm to conduct the background checks and that a proposal may be forthcoming to the City Council for c nsidorati nI t Staff Reports and [.updates. .1 Schedule the Board of l and Equalization i ootin City Clerk L fI~ said today she received from Wright County a tentative meeting date of April , 2013 at 5:30 PM for the Board of Equalization meeting. City Council agreed. CM H idn r recommended the City Council rooting that right be kept as light as possible in case the Board f Appeal and Equalization meeting ruts long. 8-2 Change of Classification for Finance Clerk 11 Position. City Administrator Johnson r view d the request received today from. Sire Frisch, Finance Assistant II, to reduce her hours from 40 to 25. Ms, Johnson stated that the approval if granted gigs management the right to sot the work schedule, benefits are prorated per the personnel policy, and that the position can't be charged back to full time without City Council approval. She recommended the Council accept the request and reclassify the Finance Assistant II position to part time effective April 1, 2013. CM Darkenwald .motioned to approve Sue rI 's request effective April i, 2013, Seconded by Magor Stoc amp. All in fav r. Motion carried. 9. Adjourn, CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor, Motion carried. Adjourned at 8:56 PME ATTEST: Tam! Loff, City Clerk W Ur lu �' -d X L -11 -+ 1112 U67t4111''Li • f