ITEM 3.2A 6.27.2016 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JUNE 27, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:08 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug
Schroeder. Absent: Councilmember Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Daniel Licht, City Planner;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
City Administrator Johnson requested to add Item 6.2 Consider Advisory Commission
appointment. CM Heidner requested to add Item 6.3 Discuss JPA Study.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. June 13, 2016 Meeting.
B. June 13, 2016 6 PM Special Meeting.
C. June 13, 2016 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. Public Safety Commission May 10, 2016.
B. Heritage Preservation Commission May 10, 2016.
C. Park & Recreation Commission May 17, 2016.
3.4 Adopt a Website Link Policy.
3.5 Call a Special Meeting for July 11, 2016 at 6:30 PM.
3.6 Approve Part -Time Pay Plan.
B. 80th Street Pay Estimate #2 to Burschville Construction, Inc.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Community Development:
4.1 Septic variance from Section 4-3-3.H of the Citv Code reauirina a 30 foot setback from
surface drainage systems.
City Planner Licht presented the staff report.
Mayor Stockamp motioned to approve a variance from the setback requirements
from a surface drainage system established by Section 4-3-3.H of the City Code
subject to the conditions outlined in the findings of fact and decision dated June 22,
2016. Seconded by CM Warehime. All in favor. Motion carried.
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5. Utilities:
5 1 Accept Bid and Award Contract for Water Tower #1 Reconditioning.
Utility Operator Neidermeier presented the staff report. City staff is recommending the low bid
from Osseo Construction Co., LLC. for the contract price of $390,050.00. This project will be
completed by July 3 of next year. City Engineer Wagner explained the contractor has been
made aware they will need to extend their performance bond. Utility Operator Neidermeier
further stated the logo design will discussed at the July Public Works Subcommittee meeting.
CM Schroeder asked if Utility Operator Neidermeier has ever worked with Osseo Construction.
Utility Operator Neidermeier said KLM has worked with Osseo Construction in the past. CM
Warehime asked if all four companies used the same design process to determine their bid.
Utility Operator Neidermeier said yes and a 25 year life span is expected.
CM Schroeder motioned to approve Resolution 2016-60 Accepting bid and awarding
contract for City Improvement Project No. 601-2016-01, Water Tower
reconditioning Osseo Construction Co, LLC the base bid amount of $390,050.00.
Seconded by CM Heidner. All in favor. Motion carried.
6. City Council Reports and Updates.
6.1 Commission Liaison Updates.
A Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the Commission is continuing the work on the festival items; City Planner
Licht will be attending the next meeting to review park signage; they have been working on a
history piece and have been connecting with residents checking on the facts they have
collected; and they will be discussing who of the Commission will be attending the next State
Conference.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder said the Commission recapped the rentals fees and Northwood Park.
C. Planning Commission Liaison CM Heidner.
CM Heidner said the first PC meeting CM Darkenwald attended for him. Being CM Darkenwald
was absent City Planner Licht reviewed the items from the June 6 meeting and the June 20
meeting was canceled.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime stated there was nothing new from the last meeting. He said the Commission will
be discussing the CERT program at their July 12 meeting and the City Council is welcome to
join.
Mayor Stockamp called a special joint meeting with City Council and the Public
Safety Commission to discuss the CERT program to be held at the regular Public
Safety Commission meeting on July 12, 2016 at 6:30 PM at Prairie Center.
Seconded by CM Warehime. All in favor. Motion carried.
6.2 Advisory Commission appointment.
City Administrator Johnson said this is a follow up from the advisory commission interview held
earlier this evening. The City Council interviewed applicant Bill Abderhalden III for the open
alternate Public Safety Commission opening.
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Mayor Stockamp motioned to appoint Bill Abderhalden III to the Public Safety
Commission in the open alternate position to expire 2017. Seconded by CM
Warehime. All in favor. Motion carried.
6.3 Discuss IPA Study.
The final report for Albertville and Otsego Shared Fire Services Study was handed out to the
City Council. CM Heidner said on page 13 of the study there is a new item added that was not
discussed; it states the Fire Department Service areas in each City covered by the JPA cannot
be reduced. He further stated he has a problem with that wording because we don't know yet
the service needed. CM Warehime said this is just the study it is not the contract and that can
be looked at the time of the contract approval. City Administrator Johnson said on page 16 in
the narrative it is further detailed that the City of Otsego is not supportive of that restriction.
She explained the possibility of misinterpretation of the language in the matrix because the text
in the matrix is very brief, thus it may not fully explain the city's intent and may be
misinterpreted. The City Administrator explained that this study is a compilation of comments
from both Albertville and Otsego as summarized and interpreted by Springsted to develop their
recommendations and synopsis of the discussion. She reiterated that this study is not the same
as JPA negotiations, which will occur at length if the cities decide to proceed with a JPA. After
discussion, the City Council concurred to have the City Administrator request that wording be
added to the matrix of the final report as well.
7. Staff Reports and Updates.
City Engineer Wagner said a preconstruction meeting was held for the Quaday Avenue project
and they will start the project after July 4th and the project is expected to take about 8 weeks.
He also gave an update on the 70th Street Pond item.
8. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 7:39 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp
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