Loading...
ITEM 4.3 Valeruis Meadow Pond�r, CITY O OtSezF o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner July 11, 2016 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 4.3 AGENDA ITEM DETAILS RECOMMENDATION: City Staff is requesting direction regarding the outlet for the 70th Street Project, Pond #5 (Valerius Meadows pond). ARE YOU SEEKING APPROVAL OF A CONTRACT? ( IS PUBLIC HEARING REQUIRED? No No I BACKGROUND/JUSTIFICATION Storm Pond #5 located along the south side of the 70th Street/CSAH 37 project, on the Valerius Meadows property, has been holding water without draining down as designed. Many discussions and site visits have occurred since February 2016 and a few options have been presented to the Council and the affected property owners. Option #1 was presented to and approved by the City Council April 25th, 2016. This option required replacing the plugged draintile (being used by the pond as an outlet) with 1,285 feet of new draintile from the pond to the existing discharge point to the southeast. This option required a temporary easement to construct the draintile. This option was rejected by the property owners as the installation of the new draintile would have required an agreement in which the draintile would have been the property owners to use and maintain. A quote of $19,734.00 was receive from Fehn Companies, the general contractor of 70th Street project, was received. It should be noted that this option probably may have incurred additional costs to repair existing draintile that would have been cut/damaged by installing the new draintile across the farm fields. Option #2 was to provide an infiltration layer outlet system at the bottom of the pond. This option was previously approved by Council June 13th, 2016. At that time we were working with the geotechnical engineer (NTI) who performed a soil boring to determine the depth to the existing glacial washout (drainage layer). We were informed over the phone that they hit this layer at 21' below the bottom of the pond. Upon receiving the soil boring report we discovered that under the sandy layer at 21' down were more impermeable soils, indicating we had not hit the glacial washout needed. NTI revisited the site and extended the soil boring, per the initial contract, to locate the required soils. These soils were an additional 15' deeper. This additional depth makes this option infeasible due to cost and constructability. The original estimated cost for the 21' deep infiltration layer was $24,069.75. MNDOT has stated in writing that the work would have been State Aid eligible. Current Option (#3), this option includes regrading the east side of the pond to provide a separating berm between the pond and farm field, constructing an concrete outlet structure, and directionally drilling —2,100 feet of 8" pipe from Pond #5 to Pond #6 located on the southwest side of the Roundabout at the intersection of 70th Street and Oakwood Avenue. This option was previously not pursued as it is much more costly and provides less than ideal pipe grades. There is 4 feet of fall in 2,100 feet from one pond to the next which provides a pipe with 0.19% grade. Typically directional drilling is not recommended for grades less than 1% as keeping the pipe on this exact of a grade is impossible. We are also proposing 4 cleanouts along the way so that if the pipe does plug there is access for the City's jetting equipment. A preliminary quote in the amount of $137,528.00 was received from contractor specializing in directionally drilling. The cost would be MSA eligible but 100% City cost, no County. This does not include the cost of the grading around the pond, the concrete outlet structure at the pond, or open cutting and installing the first 200 feet of pipe supplied by the directional drilling contractor or any engineering fees. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE List: Plan Sheet of Pond Improvements Preliminary Quote for directional drilling POSSIBLE MOTION word motion as you would like it to appear in the minutes. No motion is required; direction is requested. If the Council directs staff to explore alternatives it can do so by consensus or motion: • Motion to continue to research alternative possibilities including new or previous options. If the Council does want to proceed with Option 3: • Motion to direct staff to prepare plans and get quotes for installing a new outlet for the 70th Street Project, Pond #5 (Valerius Meadows pond) via directionally drilling and re -grading. BUDGET INFORMATION FUNDING: BUDGETED: YES MSAS Funds Region 7W Federal Funds xNO TY . "i g d h G VI Q VI Mi. m ai m a' of m m m Uy Crz w o O 3 om d -t091,6 Z X m . '916 m -0f [8'S18 -30A3 n o 0 0 ^ Z N M 09.`Z9+9SL :W3 u$ aS.Z 0 0 II . - : w zi N M . . . . I - . . . . ..-9L•St8 rD vi A/ ' . II o eoi• > .. I IV6£6_ 3 ANI Z t! Mi uav 09'Ll+L9L :SJA9 I O o'�jw�/ F 9,91,5 M � o o OLf6 m n =ao� N cN c. zTifi ' Qyy� c -__-__ : : ll'L18 :30A3: 19'91+991 :S0A3 .L18 7 Y < e B Y —TL"s 77rm .............. . . ... o W o :30AB, :. :. .: - . fS'L9+F91 .•��. u: .. .: 'Ol'L16 .: .... £'9t6 :.I. . .. . . . . . . . : '09_916+ ilk 7 r9t6 � ' E 3�o�ow.i �3�i�.m�� rc : i : : : : • €a6• p.•W Oy�Zm• Zy LL •a —t'Lq-.i= o00U �M Y�F U�zUa?oi I _ Jis 6L'918 :3gA3 ; m Y rc 0S'Z£+L91 :W3 : .........................y�. ....p........ ....... b � N itQT •l Cr M M W Oi T Oi OI Ol OI Of M p Y 66 oni I pN< 6 a ^3 .22 > h p <p Ell U � m m �a o � o- I II y� UZ n.Z 00 o LS196 133AO ;� ; \a 2 N O <w OS'Zf+961 16�A8 Orn a a N Vl IZ .. - o.. .fY0S6 :33A3. ;. . S'06 oti? 4] iWg OS'OB+SeI 1S3A3 \ �^ I � Z0 p \ o N \ 'Z£'BY6 z rc ® awe a yr a ) o So Tr• o _ Z_ O 8: Its 9'SYB ' 6 p �ycE tMD v t �t IN L'ri6 _ C "Q � M J!tl Q9;nc I a :y C R94) LA (Oir� ems Cc why SYB'YIIS Y O1mN J +T I t zOZf't = M 3 ANI , '� t-21 911 HYI 83 : M n ^ �n�� v�vN I .ZS'SY6 coiF> - pXK.z. . .. . . . . r O'Sf6 N W 7fr +o motl u ig1O�o 66'Sf6:30AS I �y __ In z .2 � : 09,60+Z61 WA6 I U a 'YO_B16 + • i,_�.u;l -- —�< a -I u <^�a G z'O' . 6'ri6 N A 0 p?`� p16 ez ei �3 6'ri6 ' Sss4 £Y'9f6 :33A3 01'S£+I611s9A3 f Nocit G3 Nio. o eFa )+ 8.7 m : .6'SY6 °1 Ygo >CZo Sa o wtn Ru n.n a 'Swats+. 6'9Y6 m Or or gig 69+64.6 ] o £YO6 :33AB Y m z Ho - OPOL+691 :S3AS - + <.O d PIMW 16'Sf6133j3 0 OS:ZS+SSt •$3A3 vi < o a �l a g M m< R m m I.- OR m; m m; m Iq o N R I S. n.z of o m y�y 'hSus.L'£YB NIA �jnb I o<O : : i•� d d (Ay w m zoo o�. m ; SY496 (3JA3 ; :. .. .... ....:..: : .I.::.. Z'LY6 . .y / N c 00 tiC row and I I NHS I . NCO I R. gp:oo .0'e961796 - m m m m os '96'SSB Z'9S6 ' S£'SSB . I'9S6 m lS'YS6 . L•ts6 ' SY'fS6IT 6•ZS6 n m OJ N R Ol 'l P OMi: A �`' R n c OS'Z1+£IZ :SOAR '00'L£6 O .iSM \\ 00 £1'9£6 = A313 IAd OS+Zlz Y1S [Ad I ZL'ff6=(3'M) ANI. B'L£6 Vl� n �p zF N O O = VI Vl G61i 4 £'9f6 N . 15 Z'Y£6 �r N •' O O J< I O HH'B£6 �• : .LO'STO=-A313 [Ad •I - 'LO'6£6b ,'>, nm•zF 00+01Z = YLS IAd'` .. .. .L't£8 n ro z 7 C •—• n?o OO• © 9�'S£6=(S'Mjl'N)ANI C=�r �H-V i•� .. ........ ........ .. W ...........1. .. i 9-6 zz{ Hn Bo �N g 3 � .. : Y9'6f6 •Da�MC v�C eu� Z9'S£6=(3S'M) AN I C S<'„--° LO.6£6 6 O US � I t 0 00,08+ Y41u141 l'9£6 o Sw�M3 �Mn LYOt6 • W'mo• 0'8£6 rom N• >: .. : . . . . •f6 + O'It6 mo N 101 z n3Q�roi :- 1 'o m mmmmm yr . . . . . . . OYIYe .S'lY6 n I u rn _ S$'lt6 s30A3 OS'Zi+LOZSdA3 i 9 1 nn> zw of=w wJ0 Its + .0•Zt6 n 1 I^ I '� �'��,H3ww=5. �hl O I g`xm'° �R. �• ...;....:. ...;....'l9•ate In H' N II 11 a .YZYB II G o o 1 �Oe. 6Z' t=(3) AHI : O Ir 00 In t9'ii8 ?30AH I AS'LS+SOZ.:Sam .I. . .. .. Y8'tk6 1. !^ c O o g Yp� 0 0, =1 I I z m O Hrczpa t; MowI .. .. . . . .. .. . . . o I Qg ����ao4 w Nil m<yviai �W > I .t'£Y6 }I ' 0,FZ> v�Vp U«W << V W<W< I^KUv3Nww.7 a�N.<a ... .. ....... ............ ElflonasQnCOMPANIES Job Code Job Description Job City Job State 161312 Otsego, MN - Storm Sewer HDD Otsego MN Bid Date 8-Jul-2016 1 Mobilize 1.00 Each $7,400.00 $7,400.00 2 Supply & Fuse HDPE for Open Cut Section 200.00 LF $13.50 $2,700.00 3 F&I 8" DR-11 DIPS HDPE via HDD (Grade Not Guaranteed) 1,872.00 LF $61.50 $115,128.00 4 F&I 8" Dual Cleanout 2.00 Each $6,150.00 $12,300.00 GRAND TOTAL: $137,528.00 Proposal. Certification Submitted By: Matt Lawrence Senior Estimator Cell: 507.358-1507 Office: 507-527.2294 Signed: Title: Date: 7(I/2016 2:54 PM 1 ELLINGSON CO. JOB NO. 161312 PROPOSAL CERTIFICATION BUDGETARY PROJECT: 161312 - Otsego, MN - Storm Sewer HDD BID DATE: 7/7/16 Installation Method ® Directional Drill ❑ Pipe Bursting ❑ Plow ❑ Open Cut ❑ Sliplining ❑ Pipe Ramming ❑ Trenching Responsibilities Ellingson Companies 1. Materials, Labor & Equipment to install quoted items. 2. Furnishing of bore gel and additives for HDD operations. 3. Furnishing of water if it's readily available within 1,000' from drilling operations. Any measures beyond these will be charged at cost plus 15%. 4. Hauling & disposal (Including disposal fees) of non -contaminated drilling fluids (within 15 miles). 5. Prevailing wages as provided. General Contractor/Owner 1. Adequate easements, site access (suitable for on -road vehicles) and staging areas for proper pipe installation. 2. Removal of water from ponds prior to work commencing. 3. Pipe, fittings, aggregate base/bedding and other materials. 6. Digging and backfilling of all pits in accordance with pipe manufacturers' recommendations, as well as local and national codes. 4: Trench shoring and trench boxes. 5. Traffic Control. 6. Permits. 7. Dewatering. 8. Testing or televising. 9. Connections. 10. Removal/Replacement of concrete/bituminous/aggregates. 11. Turf restoration. 12. Erosion control. 13. Staking. 14. Clearing or grubbing. CORPORATE 56113 State Hwy 56 HARWOOD 500 Ellingson Road OFFICE West Concord, MN 55985 OFFICE Harwood, ND 58042 toll free (888) 5272294 Office: 507.527.2294 Office: 701.893.9030 www.EllingsonCompanies.com Fax: 507.527.2296 Fax: 701.893.9040 15. Sewer bypassing or temporary water. 16. Secondary containment (if required). 17. Welding, coating and handling of all pipe and furnishing/installing of all pulling heads. 18. Hauling and disposal of contaminated soils or fluids. 19. Entry & exit pit staking. 20. Removal and disposal of soil cuttings. Items Not Included In This Proposal 1. Drilling or installing pipe in rock, cobble or buried debris. 2. Permits or bonds. 3. Winter conditions. General Notes 1. Ellingson Companies will not be held liable for damage or repair to unmarked or mis-marked utilities. 2. Ellingson Companies will not be held liable for damages due to inadvertent returns. 3. Ellingson Companies will not be subjected to and will not be liable for liquidated, special or consequential damages. 4. Ellingson Companies will contain and clean up all accessible inadvertent returns. General Contractor to provide adequate access to all inadvertent returns. 5. If Ellingson Companies is delayed from commencing its work for any reason where Ellingson Companies is not the cause of the delay, General Contractor will be billed at a standby rate of $1,250.00 per hour. Day rate for operating under changes in scope of work or conditions is $12,500.00 per day. 6. If Ellingson Companies is ordered to halt operation due to items outside of Ellingson Companies' control, above rates will apply for time invested with project. 7. Unless specifically stated otherwise, proposal is based on drilling and installing pipe in good, suitable, jettable soils. 8. If specific erosion, environmental, spill, or drill site containment measures are required, items will be billed at cost plus 15%. 9. Proposal if valid for a term of 30 days. 10. Proposal is contingent upon availability. Acknowledge Addendums: ❑ One ❑ Two ❑ Three ❑ Four ❑ Five CORPORATE 56113 State Hwy 56 HARWOOD 500 Ellingson Road OFFICE West Concord, MN 55985 OFFICE Harwood, ND 58042 toll free (888) 527.2294 Office: 507.527.2294 Office: 701.893.9030 www.EllingsonCompanies.com Fax: 507.527.2296 Fax: 701.893.9040 Terms & Conditions Ellingson Companies, .'s Standard Terms & Conditions are incorporated as part of this offer. CONTRACTOR/OWNER understands that Ellingson Companies, has not designed the work to be performed by Ellingson Companies, or made any determination of its suitability for the purpose sought to be achieved by the Owner. Therefore, Ellingson Companies shall not be responsible for any problems, delays, lost cost, time or expense caused by defects in any part of the project design or the specifications applicable to the HDD work on this project. UTILITIES: Ellingson Companies will follow state laws by adhering to One -Call utility locating procedures; certain utilities may not be included in the one call process. In an effort to avoid utility issues, it is the responsibility of the Contractor/Owner to provide Ellingson Companies with accurate information as to the location and alignment of site utilities and private utilities. Ellingson Companies will not be responsible for utilities not properly identified. PAYMENT: CONTRACTOR/OWNER shall pay for services rendered in full on the date of completion of the job, or receipt of an invoice, whichever occurs first. Any invoice forty five days overdue is subject to 1.5% per month interest charge. Any costs of collection on monies owed shall be born on the CONTACTOWOWNER. This includes, but is not limited to attorney fees and interest. The parties agree that the governing law is the State of Minnesota and the jurisdiction of the contract is Dodge County, MN. BACKCHARGES: Ellingson Companies, . will not accept any back charges, except under the following conditions: 1) CONTRACTOR/OWNER must notify Ellingson Companies in writing within 48 hours of its decision to charge Ellingson. 2) Upon receipt of the notice, Ellingson Companies will have 48 hours to respond to cause of this notice, and to accept or reject said charges. 3) If CONTRACTOR/OWNER and Ellingson Companies . cannot reach an agreement for settlement of back charge, parties agree to arbitrate their differences before the American Arbitration Association, the decision of which shall not preclude either party from seeking other remedies, but will determine if the CONTACTOR/OWNER can withhold any funds from Ellingson Companies due to the dispute. ENTMEAGREEMENT/MODIFICATIONS. This bid supersedes all oral discussions between the parties. The terms set forth herein may be modified only by a writing duly executed by each of the parties hereto or their successors or assigns. The waiver by any party of any condition or breach of a provision of this Agreement shall not operate or be construed as a waiver of any other condition or subsequent breach. The waiver by any party of any of the conditions precedent to its obligations under this Agreement shall not preclude it from seeking redress for the breach of this Agreement or any representations, warranties or covenants hereunder. CORPORATE 56113 State Hwy 56 HARWOOD 500 Ellingson Road OFFICE West Concord, MN 55985 OFFICE Harwood, ND 58042 toll free (888) 5272294 Office: 507.527.2294 Office: 701.893.9030 www.EllingsonCompanies.com Fax: 507.5272296 Fax: 701.893.9040