ITEM 3.2A 7.11.2016 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JULY 11, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug
Schroeder. Councilmember Darkenwald arrived at 7:04 PM.
Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Daniel Licht, City Planner;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
State Senator Mary Kiffineyer gave a legislative update.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items]
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. June 27, 2016 Meeting,
B. June 27, 2016 Special 6 PM Meeting.
C. June 27, 2016 Special Meeting,
3.3 Approve City Council Special Pay for June.
3.4 Pay Estimates/Requests.
A. Pay Request No. 4 for the West WWTF Digester Expansion to Gridor Construction.
3.5 Approve Change Order No. 2 for Northwood Park Grading
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Public Works:
4.1 70th Street Trail -near Anoka Equine.
City Engineer Wagner presented the staff report. He further reviewed the screening requested
by Anoka Equine, Dr. Voller, along the trail to help prevent horses from being spooked by noise;
the quote for 20 hedges is $3,000.
CM Darkenwald said he will be abstaining to this vote due to proximately to family owned
property.
CM Schroeder motioned to approve Resolution 2016-61 approving MNDOT Limited
Use Permit for trail with MNDOT ROW and Awarding a contract with Fehn
Companies of Albertville, MN in the amount of $52,103 for constructing a trail along
CSAH 37 from 72nd Street NE to Queens Avenue and Accept the quote from Midwest
Landscape for suppling and installing 20 Arborvitaes as screening per easement
agreement with Anoka Equine and Approve easement agreement with Anoka Equine
to be funded by the Park Development Fund. Seconded by CM Warehime. Motion
carried 4-0-1. CM Darkenwald abstained.
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4 2 Consider contract extension for 70t" St/CSAH 37 Improvement Project.
City Engineer Wagner presented the staff report.
Gary Fehn, Fehn Companies, was present and reviewed his request for a contract extension. He
distributed to the City Council a sheet outlining the delayed schedule.
CM Darkenwald motioned to approve contract extension for the 70t" Street/CSAH 37
Improvement project, Substantial completion date shall be extended 15 working
days from July 1". 2016 and the final completion date shall be August 20t", 2016.
Seconded by Mayor Stockamp. All in favor. Motion carried.
4.3 70t" Street Project Pond #5.
City Engineer Wagner presented the staff report. CM Schroeder recommended directing staff to
come back with preliminary numbers to create a second pond. The City Council concurred.
5. Administration:
5 1 Wright County Five Year Highway Improvement Plan 2017-2021.
City Administrator Johnson reviewed the Otsego projects included in the plan and discussed the
absence of additional CSAH 39 improvements in the five-year plan. She said this is
informational only; no action is needed. CM Darkenwald asked if the County looks at this plan
every year. City Administrator Johnson and City Engineer Wagner concurred.
5.2 Approve Wright Count- r Area Transit Joint Powers Agreement.
City Administrator Johnson presented the staff report and said this is a follow up from the June
27 special meeting.
CM Darkenwald motioned to approve joining the Wright County Area Transportation
Joint Powers Agreement, payment of $1,250 initial membership fee to WCAT,
appointment of Mayor Jessica Stockamp to serve as the board representative, and
City Administrator Lori Johnson to serve as the alternate representative. Seconded
by Warehime. All in favor. Motion carried.
5.3 Otsego Albertville Joint Fire Services Study.
City Administrator Johnson presented the staff report including a summary of discussion from
the Fire Advisory Committee meeting. She said stated that Albertville has agreed to have the
Albertville City Attorney draft the initial JPA. CM Darkenwald suggested a letter of
understanding before the attorney drafts agreement is needed. City Administrator Johnson
stated that the general understanding of the HPA is included in the study and that the areas of
concern or ones without full agreement will require additional discussion and research.
CM Schroeder motioned to direct staff to prepare a resolution that authorizes the
drafting of a joint powers agreement for fire service between the cities of Albertville
and Otsego. Seconded by CM Warehime All in favor. Motion carried.
6. City Council Reports and Updates.
CM Warehime is recommending the use of the Public Safety Commission as an advisory
commission similar to other commissions; he would like to direct the Public Safety Commission
to gather response times for fire and ambulance and look at the borders and who covers where
etc. CM Heidner asked who would be gathering the information the commission or staff. CM
Warehime said the commission could do it. The City Council concurred.
CM Heidner said in Item 3.4 on the consent agenda this evening it talked about pledge bonds;
do we do that. City Attorney MacArthur said yes it's a statutory request we have to grant.
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7. Staff Reports and Updates.
Finance Director Flaherty said for the first round of Department budgets are underway.
City Planner Licht reviewed upcoming Public Hearing items, noise complaint received regarding
Rockwoods Bar and Grill outdoor music this past weekend and that Boondox Bar and Grill has
canceled their special event permit for this year.
City Engineer Wagner gave project updates.
8. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 8:19 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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