ITEM 3.2A 7.25.2016 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JULY 25, 2016
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Doug Schroeder, Jason Warehime and
Tom Darkenwald. Absent: Councilmember Vern Heidner.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Kurt Neidermeier, Utilities Operations Manager, Kevin Lamson, Streets Operations Manager and
Sandy Lindenfelser, Administrative Assistant. Absent: Andy MacArthur City Attorney, and Adam
Flaherty, Finance Director.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Marvin Valerius, 13701 70th Street NE. There have been ongoing problems with a pond on 70th
Street that is growing and is within 2 feet of the road. The pond is up and the water is not
draining. The water has nowhere to go and is going to seep into the pavement and create a
soft spot causing a problem. The City will have to deal with this and it will most likely be costly
to tax payers. The large truck traffic through this area is not helping and Mr. Valerius feels that
the cost for repairs should be on the developer. Mr. Valerius said he will be back for the next
City Council meeting in two weeks with a few more issues to discuss. City Engineer Wagner
said he will go out and check the elevations, stating that sometimes it looks closer than it
actually is. If it is too close, it can be pumped. Mr. Valerius said if we continue to get more
rain like we've been getting, the water level is going to ruin more crops. City Administrator
Johnson said she is working with City Attorney MacArthur to acquire more property and will
have more answers in the future. City Engineer Wagner will address the water levels.
Eric Terwey, 5590 Raintell Court NE. Mr. Terwey asked what is going to be done to fix the East
wastewater treatment plant odor issue and what is going to happen when additional units go
in? Mayor Stockamp said there will be time for discussion on this in Item 6.1.
2. Consider agenda approval.
CM Schroeder motioned to approve as written. Seconded by CM Darkenwald. All in
favor. Motion carried
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. July 11, 2016 Meeting.
B. July 11, 2016 Special Meeting
3.3 Received Commission Minutes.
A. Planning Commission June 6, 2016.
B. Heritage Preservation Commission June 21, 2016.
C. Public Safety Commission June 14, 2016.
ITEM 3.2A
D. Park & Rec Commission June 21, 2016.
3.4 Adopt Resolution 2016-62 Authorizing Auction Sale of Tax Forfeit Property.
3.5 Adopt Resolution 2016-63 approving a revised development agreement for Boulder
Second Addition.
3.6 Approve Contract Patching
3.7 Approve Policy for Donation of Surplus Equipment to a Nonprofit Organization
3.8 Call Budget Meetings
3.9 Adopt Resolution 2016-64 approving a development agreement for Arbor Creek 3rd
Addition Phase 4
3.10 Adopt Resolution 2016-65 approving addendum to the development agreement for
Gateway North Fourth Addition.
3.11 Pay Estimates/Requests:
A Pay Estimate #2 to G.L. Contracting, Inc. for the Northwood Park Project
CM Schroeder motioned to approve. Seconded by CM Warehime. All in favor.
Motion carried
4. Public Hearing:.
4.1 Wellhead Protection Plan:
A Comments by Wellhead Protection Manager Kurt Neidermeier.
B. Mayor opens the Public Hearing.
C. Close the Public Hearing
D. Adopt the Wellhead Protection Plan. (Resolution 2016-66).
Wellhead Protection Manager Neidermeier presented the staff report.
Administrative Assistant Lindenfelser attested that all the proper legal noticing was completed.
Mayor Stockamp opened the Public Hearing at 7:11 PM.
After no public comments, Mayor Stockamp closed the Public Hearing at 7:11PM.
CM Schroeder motioned to approve Resolution 2016-66 accepting the Wellhead
Protection Plan for submittal to Minnesota Department of Health for approval.
Seconded by CM Darkenwald . All in favor. Motion carried.
5. Community Development:
5.1 Martin Farms 4th Addition.
City Planner Licht presented the staff report. Applicant Joe Jablonski of Lennar was present.
CM Darkenwald asked if there were any issues with flooding. City Engineer Wagner said that
problem will be solved. CM Darkenwald asked if there were going to be sidewalks on both the
east and west side of MacIver. City Planner Licht said the trail will go on the west side to allow
residents from the existing Martin Farms lots to the north access to the private community
building. Mr. Jablonski had nothing to add and appreciates the opportunity to work with staff.
CM Darkenwald motioned to approve the Martin Farms 4th Addition Preliminary Plat
and PUD-CUP subject to the fifteen (15) stipulations outlined in the findings of fact
and decision dated July 19, 2016. Seconded by Mayor Stockamp. All in favor.
Motion carried.
5.2. Wildflower Meadows, Outlot A.
City Planner Licht presented the staff report. John Blattman of Hedberg Homes was present.
Mayor Stockamp noted the second paragraph in Item 5.2 of the packet should be Mr. John
Blatman.
ITEM 3.2A
CM Darkenwald motion to approve a PUD-CUP and preliminary plat for Wildflower
Meadows Villas subject to the twelve (12) stipulations outlined in the findings of
fact and decision dated July 19, 2016. Seconded by CM Warehime. All in favor.
Motion carried.
5.3 Special Event Permit for Rockwoods Jamfest.
City Planner Licht presented the staff report.
Applicant Katie Franashouk. 18071 Lincoln Circle NW, Elk River MN was present. CM
Darkenwald was concerned about the garbage that ends up outside Rockwoods and who is
responsible for cleaning it up. Ms. Franashouk said they have a contract with Ace along with
the rental of a street sweeper. Ms. Franashouk assures everything will be taken care of and
that all garbage will be cleaned up. CM Darkenwald said he is very pleased and impressed with
the professionalism put into this event. Mayor Stockamp questioned the flexibility of increasing
the 2,500 foot radius in notifying surrounding property owners of outdoor music. CM Warehime
asked if there were any complaints from last year. City Planner Licht said the only complaint
was from residents north on Parrish Avenue and they are within the 2,500 foot notification area.
Based on the low number of complaints, it is decided to keep it at the 2,500 foot radii, and this
will keep it fair for all business in the area. City Planner Licht said Rockwoods Owner, David
Peterson has asked for permission to use the jersey barriers as they have in the past. Mayor
Stockamp asked Streets Operations Manager Lamson to get these ready if City Council
approves.
CM Warehime motioned to approve a Special Event Permit for Rockwoods Grill on
12 August, 2016 subject to the six (6)conditions outlined in the permit as presented
including the use of the jersey barriers and the 2,500 foot notice. Seconded by CM
Schroeder. All in favor. Motion carried.
5.4 Temporary Family Healthcare Dwellings.
City Planner Licht presented the staff report.
In order to opt out of the provisions, the City must pass an amendment to the Zoning
Ordinance. The Planning Commission will hold a Public Hearing on August 1' to consider
amending the Zoning Ordinance to opt out of allowing temporary health care dwellings in the
City. This will bring it to the City Council meeting on August 8th.
6. Administration.
6 1 Authorize Wastewater System Master Plan Study.
City Administrator Johnson presented the staff report. Scott Schaefer of AE2S is present.
Mr. Schaefer reviewed the projected Master Plan Study including cost range and what the scope
would be. Each facility has an existing footprint. The flow split between the two will be
determined through an evaluation of alternatives to try to optimize the City's wastewater
treatment infrastructure, to better match the facility and try to get ahead of the infrastructure
prior to the growth. The build out plan is first, the level of where we are going. The next level
is usually looking at the 20 year CIP horizon, the growth patterns can be difficult to work with.
How to get there is the scope of how alternatives work towards that long term vision.
City Administrator Johnson said we have to address what we have, and in the best manner
possible to address these odor issues. We ave tried several things but need to resolve the
issue. Let's get the study going, it will help in the long run. There was discussion of how to get
the odor issues more under control. City Administrator Johnson said this will be discussed more
ITEM 3.2A
at our Public Works Subcommittee meeting coming up. We are reactive this year and want to
be proactive next year.
City Administrator Johnson said there is plan to have an open house for residents to come and
meet with City Council and staff, to take those comments into consideration and listen to what
they have to say. Mayor Stockamp said input in important and we take this very seriously that
this problem is not acceptable.
Eric Terwey — 5590 Raintell Court NE, Otsego. Mr. Terwey asked if what the solids are being
stored in now will be what used for liquids in the future. Mr. Schaefer said that the ultimate
use of that tank will be used for future growth. Mr. Terwey asked if mixing can be done during
off peak hours with a several week notice to residents that this would be happening. Utilities
Operations Manager Neidermeier said that even during the night, residents have their windows
open and in the process of mixing, gases are being released causing the odor. But, we can
absolutely adjust the mixing times. City Administrator Johnson said that wind and wind direction
are a huge factor in these odor issues and has communicated with several residents. If an
email list of residents could be generated, we could keep in contact with those who want to be
keep informed as to what is going on. Mayor Stockamp said this is something that can be
discussed at the open house.
Jeff Skoog, 5509 Radford Avenue NE, has heard concerns from neighbors questioning if there
are any health concerns for kids playing outside and breathing in this air. Mr. Schaefer said in
general, the wastewater odors generally should keep you safe. The reason for the odor is to
keep you a safe distance away, to push you back. The perception levels is much lower than the
health and safety concerns, so most of the compounds you are smelling are lower than normal
levels of what would be a health and safety issue.
CM Warehime asked if the noise issues from the digester is something that can be fixed. City
Administrator Johnson said that there have been some adjustments and additional adjustments
may be done and that this is something included in the plan. Utilities Operations Manager
Neidermeier said they have tried to rent the same decimeter again but it is no longer available.
He has taken other steps to get adequate readings and these readings meet the MPCA
requirements.
Jeff Skoog, 5509 Radford Avenue NE. Is it possible to enclose the digester with a cornfield
around it to reduce the noise or does it need availability to exhaust?
CM Schroeder said maybe use block or every other block that is filled with sand, this may
reduce the noise. These are issues that can be discussed at the open house. This meeting will
be scheduled with city council and notification to residents as soon as we can.
April Fuller — 5574 Raintell Avenue NE will contact City Administrator Johnson or City Clerk Tami
Loff with their neighborhood facebook page and to get information for the city website.
M Schroeder motioned to enter into a contract for services with AE2S for a
Wastewater System Master Plan as outlined in the scope of services as presented in
an amount not to exceed $78,000. Seconded by CM Warehime. All in favor. Motion
carried.
Mayor Stockamp thanked the residents for their patience.
ITEM 3.2A
6 2 Approve Resolution 2016-67 Authorizing drafting a Fire Service Joint Powers Agreement
with the City of Albertville.
City Administrator Johnson presented the staff report.
CM Warehime motioned to approve Resolution 2016-67 Receiving Shared Service
Fire Study as Prepared by Springsted and Directing Further Review and Negotiations
of the Terms of a Joint Powers Agreement. Seconded by CM Schroeder. All in favor.
Motion carried.
7. City Council Reports and Updates.
7.1 Commission Liaison Updates.
A Heritage Preservation Commission Liaison Mayor Stockamp
City Planner Licht said the historical signs for the parks are being worked on. The historical sign
for Prairie Park is already completed. The commission is working on their display for Prairie
Festival.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder gave an update on the Parks and Recreation Commission.
Parks and Rec discussed the construction at Norin Landing. Ava's inquired 5k Walk -With -A -
Vision will take place the 2nd Saturday in August. They are anticipating 300-375 participants.
C. Planning Commission Liaison CM Heidner.
City Planner Licht said the Planning Commission discussed the 3 items listed on the agenda this
evening.
D. Public Safety Commission Liaison CM Wareheime.
CM Warehime said they are going out to do roadside cleanup next month. There was a joint
meeting with City Council last month. Wright County Drug Task Force will be giving a
presentation. The Public Safety Commission is looking for those who might be interested in a
program to begin researching the present drug activity in Otsego. They are also working on
obtaining documentation of response times for local fire departments and ambulance service
and hoping to have something put together to present to City Council by December.
8. Staff Reports and Updates
City Planner Licht said they are waiting approval of an amendment to the zoning ordinance
allowing a dance studio to open August 1, 2016.
City Engineer gave an update on the street maintenance projects in the city. Crack filling is
complete, fog sealing is to start later this week, 80th Street NE striping if the rain doesn't affect
this. Striping of Quaday Avenue is to begin the first week in August. James Addition should be
complete by the end of the week with shouldering, seeding and striping remaining to take place
next week. Four out of twenty eight or thirty homes have new driveways, noting they were
paid by the property owner.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime All in
favor. Motion carried. Adjourned at 8:35 PM.
ITEM 3.2A
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
Written by Sandy Lindenfelser, Administrative Assistant