ITEM 6.1 Norin Landingot
NNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Parks and Recreation
Ross Demant, Parks & Recreation Director
August 8, 2016
Streets
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ross Demant, Parks and
Lori Johnson, City Administrator
6.1
Recreation Director
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff is recommending that the City Council approve the proposals from WSB in the amount of $3,500
for grant writing services for Norin Landing and SRF for park develop services in the amount of $29,700.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
Staff presented two separate items that both involved the construction of Norin Landing Park at the
June, 2017 Parks and Recreation Commission meeting. The first item centered around SRF providing
professional development services for Norin Landing and the second involved a grant writing proposal
from SRF Consultants.
There is currently $40,000 identified in the City's 2016 Capital Improvement Plan for the planning phase
of Norin Landing. SRF had submitted a quote in November 2015 for $29,700 which covers a broad range
of services to include developing 2 concept plans, prepare estimated construction costs, prepare
construction documents, and prepare a Stormwater Pollution Prevention Plan (SWPPP). Commissioners
voted to table this item until July and vote on it at the same time the grant writing proposal would be
voted on.
The second item that the Parks and Recreation Commission reviewed was a proposal from SRF for grant
writing services for Norin Landing. Commissioners had questions regarding SRF's qualifications and grant
writing success rate. After further discussion, Commissioners voted to table this item and directed staff
to bring back another proposal for grant writing so Commissioners would have comparison data at their
disposal.
Staff contacted WSB & Associates to provide a grant writing proposal which was submitted on July 12,
2016. The proposal contains a proposed time frame, scope of services provided, and resume' for a
quoted amount of $3,500. Staff was also directed by the Commission to inquire further SRF's resume'
in regards to their success in grant writing. Staff has also included SRF's proposal which also contains a
scope of services provided, and a resume' for a quoted amount of $2,442.
The grant that staff is proposing to pursue is the DNR Outdoor Recreation Grant funding cycle 2018.
This grant is available to cities, counties, and townships that are looking to construct and/or
development/redevelopment internal park trails, picnic shelters, playgrounds, athletic facilities, boat
accesses, fishing piers, swimming beaches and campgrounds. All park projects must meet requirements
for perpetual outdoor recreation use. The Outdoor Recreation Grant awarded 9 grants in 2016 with an
average award being $70,000.
After review and discussion of the proposals from WSB and SRF, the Parks and Recreation Commission is
recommending to contract with WSB for grant writing services due to their extensive background and
success rate.
The Parks and Recreation Commission unanimously voted to recommend that the City Council approve
SRF's proposal for park development services for Norin Landing and WSB's proposal for grant writing
services for Norin Landing.
SUPPORTING DOCUMENTS: X ATTACHED NONE
• SRF Park Development Proposal
• SRF Grant Writing Proposal
• SRF Grant Writing Qualifications
• WSB Grant Writing Proposals
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve the proposals from WSB in the amount of $3,500 for grant writing services for Norin
Landing and SRF for park develop services in the amount of $29,700.
BUDGET INFORMATION
FUNDING:
BUDGETED: X YES
Fund #208 Community Facilities
❑ NO
LlN I ENGINEERS
P LANNERS
D ESIGNERS
Consulting Group, Inc.
November 20, 2015
Mr. Ross Demant
Parks and Recreation Manager
CITY OF OTSEGO
13400 90th Street Northeast
Otsego, MN 55330
SUBJECT: PROPOSAL FOR PROFESSIONAL SERVICES FOR
PARK DEVELOPMENT (NORIN LANDING)
Dear Mr. Demant:
Based upon your request, SRF Consulting Group, Inc. is pleased to submit this proposal to provide
professional services for conceptual design and development of construction documents for Norin
Landing.
PROJECT BACKGROUND/UNDERSTANDING
Amenities to be incorporated into the park include a river overlook structure, large picnic pavilion,
lawn area for passive recreation, picnic area, vegetative buffers, site furnishings, and a trail system.
Pedestrian circulation will be provided within the park and along the perimeter, providing
connections to existing trails and between amenities. Circulation routes will meet accessibility
requirements of the Americans with Disabilities Act (ADA) where possible. Given the existing
topography, it is probable that stairs will be required to provide direct access to some elements, but
accessible routes will be provided to all amenities
Establishing buffers between park use areas and adjacent residential properties will be essential to
ensuring a good fit within the neighborhood. All elements will be designed to minimize
maintenance.
SCOPE OF SERVICES
We propose to carry out the work as follows:
1. Conduct an onsite review of the park property, the subdivision plan and other pertinent planning
or design documents as they pertain to the intended park improvements.
2. Meet with staff to discuss intended park improvements.
3. Develop two (2) unique concepts for the site that include all programmatic elements determined
by staff.
www.srfconsulting.com
One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447-4443 1 763.475.0010 Fax: 763.475.2429
An Equal Opportunity Employer
Mr. Ross Demant -2- November 20, 2015
City of Otsego
4. Prepare for and attend one (1) meeting with the Park and Recreation Commission to present the
concept alternatives.
5. Prepare for and attend one (1) neighborhood meeting to discuss project intent, the site's
opportunities and limitations, potential facilities and concept alternatives (2 schemes). Comments
from the meeting will assist in focusing into a single preferred concept.
6. Prepare a preliminary estimate of construction cost associated with the intended park
improvements.
7. Prepare for and attend one (1) meeting with the Park and Recreation Commission to present the
preferred concept.
8. Prepare for and attend one (1) meeting with City Council to present the preferred concept.
9. Prepare construction documents and cost estimate based on the preferred concept including plans,
details, and technical specifications addressing removals, site layout, grading, site electrical, and
landscaping.
10. Prepare Storm -water Pollution Prevention Plan (SWPPP) and prepare NPDES permit application.
11. Provide assistance to staff during bidding process including response to contractor inquiries,
preparation of addenda as needed, and attendance at bid opening. Review bids and provide
recommendation of contract award.
12. Attend pre -construction meeting.
ASSUMPTIONS
The scope of services is based upon the following assumptions:
1. Park planning accuracy and its level of detail will correspond to the survey and topographic
mapping accuracy and level of detail.
2. Irrigation design is not included in this scope of work.
3. Lighting within park will be designed and installed by Wright -Hennepin Electric.
4. In -construction services are not included in this scope of work. SRF can assist with the review of
shop drawings or in -construction services, if requested by the City, on an hourly basis over and
above the base contract.
5. The City of Otsego will provide the following items or tasks:
a. Available site survey or mapping.
b. CAD -based plans for parking lot and boat launch.
Mr. Ross Demant - 3 - November 20, 2015
City of Otsego
c. Mapping or subdivision materials for the surrounding land development.
d. General Conditions for inclusion in the project manual.
e. Meeting announcement reproduction and mailing.
f. Host all meetings.
SCHEDULE
We will complete this work within a mutually agreed -upon time schedule. The prescribed tasks can
be completed in about 90 days contingent upon meeting schedules.
BASIS OF PAYMENT/BUDGET
We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other
direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage
will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly
basis for work performed during the previous month. Payment is due within 30 days.
Based on our understanding of the project and our scope of services, we estimate the cost of our
services to be $29,700, which includes both time and expenses.
CHANGES IN THE SCOPE OF SERVICES
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out -of -scope work is initiated, however, we will submit a budget request for the new work
and will not begin work until we receive authorization from you.
STANDARD TERMS AND CONDITIONS
The attached Standard Terms and Conditions (Attachment A), together with this proposal for
professional services, constitute the entire agreement between the Client and SRF Consulting Group,
Inc. and supersede all prior written or oral understandings. This agreement may only be amended,
supplemented, modified or canceled by a duly executed written instrument.
Mr. Ross Demant - 4 - November 20, 2015
City of Otsego
ACCEPTANCE/NOTICE TO PROCEED
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this
proposal and our notice to proceed. The email address is twold@srfconsuldng.com.
We sincerely appreciate your consideration of this proposal and look forward to working with you on
this project. Please feel free to contact us if you have any questions or need additional information.
Sincerely,
SRF CONSULTING GROUP, INC.
019
41 AV
Timothy Wold, ASLA, CPSI
Senior Associate
TBW/KG/cw
Attachment A — Standard Terms and Conditions
APPROVED:
(signature)
Name
Title
Date
rin!"'T'a 0, 1
Ken Grieshaber, ASLA
Principal
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
SRF P15928
[S.\Marketing\Proposa1s\2015 Letter Proposals\P15928 Norin Landing-TBW.docx]
ATTACHMENT A
STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement
between the CLIENT and SRF Consulting Group, Inc. ("SRF") and supersede all prior written or oral understandings. This Agreement
may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
1. STANDARD OF CARE
a. The standard of care for all professional services performed or famished by SRF under this Agreement will be the care and skill
ordinarily used by members of SRF's profession practicing under similar circumstances at the same time and in the same
locality. SRF makes no warranties, expressed or implied, under the Agreement or otherwise, in connection with SRF's service.
b. The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs,
instructions, reports, data, and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such
requirements, reports, data, and information in performing or furnishing services under this Agreement.
INDEPENDENT CONTRACTOR
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and
SRF and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a thud party against either the CLIENT or SRF. SRF's services under this Agreement are being performed
solely for the CLIENT's benefit, and no other entity shall have any claims against SRF because of this Agreement or the performance
or nonperformance of services hereunder.
3. PAYMENT TO SRF
Invoices will be prepared in accordance with SRF's standard invoicing practices and will be submitted to the CLIENT by SRF
monthly, unless otherwise agreed. Invoices are due and payable within thirty (30) days of receipt. If the CLIENT fails to make any
payment due SRF for services and expenses within forty-five (45) days after receipt of SRF's invoice thereafter, the amounts due
SRF will be increased at the rate of 1-1/2% per month (or the maximum rate of interest permitted by law, if less). In addition, SRF
may, after giving seven days written notice to the CLIENT, suspend services under this Agreement until SRF has been paid in full of
amounts due for services, expenses, and other related charges.
OPINION OF PROBABLE CONSTRUCTION COST
Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of
the CLIENT. Since SRF has no control over the cost of labor, materials, market condition, or competitive bidding, SRF does not
guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT.
5. INSURANCE
SRF will maintain insurance coverage for Workers' Compensation, General Liability, Automobile Liability and Professional
Liability and will provide certificates of insurance to the CLIENT upon request.
6. INDEMNIFICATION AND ALLOCATION OF RISK
a. To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the CLIENT, their officers, directors and
employees against all damages, liabilities or costs (including reasonable attorneys' fees and defense costs) to the extent caused
by SRF's negligent acts under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable.
b. To the fullest extent permitted by law, the CLIENT agrees to indemnify and hold harmless SRF, their officers, directors and
employees against all damages, liabilities or costs to the extent caused by the CLIENT's negligent acts under this Agreement and
anyone for whom the CLIENT is legally liable.
7. TERMINATION OF AGREEMENT
Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such
termination, the CLIENT shall pay to SRF all amounts owing to SRF under this Agreement, for all work performed up to the
effective date of termination.
8. OWNERSHIP AND REUSE OF DOCUMENTS
All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service, and SRF shall retain an
ownership and property interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT's sole risk; and the
CLIENT agrees to indemnify, and hold SRF harmless fiom all claims, damages, and expenses including attorney's fees arising out of
such reuse of documents by the CLIENT or by others acting through the CLIENT.
Page 1 of 2
(MN Standard Terms and Conditions)
Rev: March 5, 2014
USE OF ELECTRONIC MEDIA
a. Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that
are signed or sealed by SRF. Files in electronic media format of text, data, graphics, or of other types that are furnished by SRF
to the CLIENT are only for convenience of the CLIENT. Any conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
b. When transferring documents in electronic media format, SRF makes no representations as to long-term compatibility, usability,
or readability of documents resulting from the use of software application packages, operating systems, or computer hardware
differing fiom those used by SRF at the beginning of this Assignment.
c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern.
d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of
this data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60)
days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the
sixty (60) day acceptance period will be corrected by the party delivering the electronic files. SRF shall not be responsible to
maintain documents stored in electronic media format after acceptance by the CLIENT.
10. FORCE MAJEURE
SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement
resulting from any cause beyond SRF's reasonable control.
11. ASSIGNMENT
Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party.
12. BINDING EFFECT
This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors,
administrators, successors, and assigns.
13. SEVERABILITY AND WAIVER OF PROVISIONS
Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and
all remaining provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of
that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
14. SURVIVAL
All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions,
Indemnification and Allocation of Risk, and Dispute Resolution shall remain in effect.
15. DISPUTE RESOLUTION
If negotiation in good faith fails to resolve a dispute within the thirty (30) days of notice of the dispute, or time period specified by
applicable law, then the parties agree that each dispute, claim or controversy arising from or related to this Agreement or the
relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable
actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation
Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of ninety (90) days
from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in a location mutually agreed upon by the parties. The parties
shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
16. CONTROLLING LAW
This Agreement is to be governed by the law of the principal place of business of SRF.
17. SITE SAFETY
SRF shall not at any time supervise, direct, control or have authority over or charge of, nor be responsible for, the construction means,
methods, techniques, sequences or procedures, or for safety and security precautions and programs in connection with the work
performed by any Contractor for the Project, nor for any failure of any Contractor to comply with laws and regulations applicable to
such Contractor's work, since these are solely the Contractor's rights and responsibilities. SRF shall not be responsible for the acts or
omissions of any Contractor or Owner, or any of their agents or employees, or of any other persons (except SRF's own employees
and consultants), furnishing or performing any work for the Project, except as specifically outlined in SRF's scope of services.
Page 2 of 2
(MN Standard Terms and Conditions)
Rev: March 5, 2014
STEWART CROSBY, PLA, ASLA
Senior Associate
AREAS OF EXPERTISE
• Site Planning & Design
• Trail Planning & Design
• Park Master Planning
• Bicycle Facility Planning & Design
• Grant Writing for Park and Trail Facilities
• Conceptual & Detail Design
• Construction Administration
• Construction Liaison
• Construction Document Preparation
• Public Involvement
EDUCATION
Master of Landscape Architecture, University
of Oregon, 2002
Bachelor of Landscape Architecture,
University of Oregon, 2001
Bachelor of Arts, Internal Affairs, Lewis and
Clark College, 1991
REGISTRATIONS
Landscape Architect: Minnesota #45681
Landscape Architect (Council of Landscape
Architecture Registration Board)
PROFESSIONAL AFFILIATION
American Society of Landscape Architects
Minnesota Chapter of American Society of
Landscape Architects
U.S. Green Building Council
Council of Landscape Architecture Review
Board (CLARB)
COMMUNITY AFFILIATIONS
Board Member, Friends of the Mississippi
River
Board Member, Trust for Public Land
Minnesota
Stewart has 14 years of experience in landscape architecture and urban
design, including conceptual design, design development construction
document preparation, construction administration and grant and
funding application writing for park and trail projects. He brings
innovative design solutions to a variety of projects that include park and
trail master plans and youth camp site design. Stewart has also conducted
visual impact assessments for roads and trails and has worked on urban
streetscape projects.
Stewart's in-depth knowledge of park and trail projects comes from his
ability to work in all aspects of a project from writing grant applications
for funding through managing construction projects and ensuring project
completion is done according to plan.
GRANT WRITING EXPERIENCE
• McLeod County 2012 and 2014 Dakota Rail Trail Legacy grant
applications
• City of Moorhead MB Johnson 2013/14 Legacy grant application
(successful)
• Otter Tail County 2014 Transportation Alternatives Program
application
• Carver County 2014 Minnesota River Bluffs Regional Trail
Transportation Alternatives Program application (approved)
• Three Rivers Park District 2014 Transportation Alternatives Program
application for multiple trail segments (approved)
• Otter Tail County 2014 Greater Minnesota Regional Parks and Trails
Commission (GMRPTC) Regional Solicitation Application for the
Perham to Pelican Rapids Regional Trail (approved)
• McLeod County 2014 Greater Minnesota Regional Parks and Trails
Commission (GMRPTC) Regional Solicitation Application for the Dakota
Rail Trail (approved)
• Carver County 2016 Lake Waconia Regional Trail Transportation
Alternatives Program application (pending)
• Carver County 2016 Lake Minnetonak Regional Trail Transportation
Alternatives Program application (pending)
• City of Willmar 2016 Greater Minnesota Regional Parks and Trails
Commission (GMRPTC) Regional Solicitation Application for the
Robbins Island Regional Park (approved)
ENGINEERS
PLANNERS
DESIGNERS
Consulting Group, Inc.
SRFP160495
June 16, 2016
Mr. Ross Demant
Parks and Recreation Manager
City of Otsego
13400 90th Street Northeast
Otsego, MN 55330
Subject: Proposal for Professional Services for Preparation of a DNR Outdoor Recreation Grant
Application for Norin Landing
Otsego, Minnesota
Dear Mr. Demant:
Based on your request, we are pleased to submit this proposal to provide professional services for
writing the grant application text and preparing application graphics for a DNR Outdoor Recreation
Grant for Norin Landing.
The City of Otsego desires to submit an application for a DNR Outdoor Recreation Grant for
Norin Landing for FY 2018. It is anticipated that grant applications will be due by March 31, 2017.
The City has indicated that they would like to submit a draft application to DNR staff by late
February for comments.
Scope of Services
We propose to carry out the services described as follows:
1. Review the FY 2018 Program Manual to confirm application content, submittal dates, and
changes to the application format or submission format.
2. Prepare draft text for grant application sections covering the application summary, project
narrative, cost breakdown, community involvement, public use, accessibility, operations and
maintenance, and resolutions.
3. Prepare site location map and recreation site plan graphics to the specifications outlined in
the DNR application instructions.
4. Prepare site evaluation text including endangered species, wetland impacts, and a description
of the park environment and environmental impacts.
5. Respond to review comments from City and DNR staff.
www.srfconsulting.com
One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447.4443 1 763,475.0010 Fax: 763A75.2429
An Equal Opportunity Employer
Mr. Ross Demant June 16, 2016
City of Otsego Page 2
Assumptions
The scope of services is based upon the following assumptions:
1. The application will be prepared based on the site concept plan prepared by SRF dated June
1, 2009.
2. The City of Otsego will provide funding match information.
3. The City of Otsego will be the only agency to provide a resolution.
Schedule
We will complete this work within a mutually agreed -upon time schedule.
Basis of Payment/Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and
mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on
a monthly basis for work performed during the previous month. Payment is due within 30 days.
Based on our understanding of the project and our scope of services, we estimate the cost of our
services to be $2,442, which includes both time and expenses.
Changes in the Scope of Services
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out -of -scope work is initiated, however, we will submit a budget request for the new
work and will not begin work until we receive authorization from you.
Standard Terms and Conditions
The attached Standard Terms and Conditions (Attachment A), together with this proposal for
professional services, constitute the entire agreement between the Client and SRF Consulting
Group, Inc. and supersede all prior written or oral understandings. This agreement may only be
amended, supplemented, modified or canceled by a duly executed written instrument.
Mr. Ross Demant
City of Otsego
Acceptance/Notice to Proceed
June 16, 2016
Page 3
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this
proposal and our notice to proceed. The email address is scrosby@srfconsuldng.com.
We sincerely appreciate your consideration of this proposal and look forward to working with you
on this project. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
<, L �.
Stewart Crosby, PLA, ASLA (MN)
Senior Associate
SC/KJG/iaf
Approved
(signature)
Name
Title
Date
Qtc)�&
Ken J. Grieshaber, ASLA,
PLA (MN IA ND)
Principal
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
S.\Marketing\Propsra1s\2016 LterProNparaion proposal rgxepeilap
ATTACHMENT A
STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement
between the CLIENT and SRF Consulting Group, Inc. ("SRF") and supersede all prior written or oral understandings. This Agreement
may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
STANDARD OF CARE
a. The standard of care for all professional services performed or furnished by SRF under this Agreement will be the care and skill
ordinarily used by members of SRF's profession practicing under similar circumstances at the same time and in the same
locality. SRF makes no warranties, expressed or implied, under the Agreement or otherwise, in connection with SRF's service.
b. The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs,
instructions, reports, data, and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such
requirements, reports, data, and information in performing or furnishing services under this Agreement.
2. INDEPENDENT CONTRACTOR
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and
SRF and not for the benefit of any other patty. Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the CLIENT or SRF. SRF's services under this Agreement are being performed
solely for the CLIENT's benefit, and no other entity shall have any claims against SRF because of this Agreement or the performance
or nonperformance of services hereunder.
3. PAYMENT TO SRF
Invoices will be prepared in accordance with SRF's standard invoicing practices and will be submitted to the CLIENT by SRF
monthly, unless otherwise agreed. Invoices are due and payable within thirty (30) days of receipt. If the CLIENT fails to make any
payment due SRF for services and expenses within forty-five (45) days after receipt of SRF's invoice thereafter, the amounts due
SRF will be increased at the rate of 1-1/2% per month (or the maximum rate of interest permitted by law, if less). In addition, SRF
may, after giving seven days written notice to the CLIENT, suspend services under this Agreement until SRF has been paid in full of
amounts due for services, expenses, and other related charges.
4. OPINION OF PROBABLE CONSTRUCTION COST
Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of
the CLIENT. Since SRF has no control over the cost of labor, materials, market condition, or competitive bidding, SRF does not
guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT.
5. INSURANCE
SRF will maintain insurance coverage for Workers' Compensation, General Liability, Automobile Liability and Professional
Liability and will provide certificates of insurance to the CLIENT upon request.
b. INDEMNIFICATION AND ALLOCATION OF RISK
a. To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the CLIENT, their officers, directors and
employees against all damages, liabilities or costs (including reasonable attorneys' fees and defense costs) to the extent caused
by SRF's negligent acts under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable.
b. To the fullest extent permitted by law, the CLIENT agrees to indemnify and hold harmless SRF, their officers, directors and
employees against all damages, liabilities or costs to the extent caused by the CLIENT's negligent acts under this Agreement and
anyone for whom the CLIENT is legally liable.
TERMINATION OF AGREEMENT
Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such
termination, the CLIENT shall pay to SRF all amounts owing to SRF under this Agreement, for all work performed up to the
effective date of termination.
OWNERSHIP AND REUSE OF DOCUMENTS
All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service, and SRF shall retain an
ownership and property interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT's sole risk; and the
CLIENT agrees to indemnify, and hold SRF harmless from all claims, damages, and expenses including attorney's fees arising out of
such reuse of documents by the CLIENT or by others acting through the CLIENT.
Pagel of 2
(NN Standard Terms and Conditions)
Rev: March 5, 2014
9. USE OF ELECTRONIC MEDIA
a. Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that
are signed or sealed by SRF. Files in electronic media format of text, data, graphics, or of other types that are famished by SRF
to the CLIENT are only for convenience of the CLIENT. Any conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
b. When transferring documents in electronic media format, SRF makes no representations as to long-term compatibility, usability,
or readability of documents resulting from the use of software application packages, operating systems, or computer hardware
differing from those used by SRF at the beginning of this Assignment.
c. If there is a discrepancy between the electronic ides and the hard copies, the hard copies govern.
d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of
this data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60)
days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the
sixty (60) day acceptance period will be corrected by the party delivering the electronic files. SRF shall not be responsible to
maintain documents stored in electronic media format after acceptance by the CLIENT.
10. FORCE MAJEURE
SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement
resulting from any cause beyond SRF's reasonable control.
11. ASSIGNMENT
Neitherparty shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party.
12. BINDING EFFECT
This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors,
administrators, successors, and assigns.
13. SEVERABILITY AND WAIVER OF PROVISIONS
Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and
all remaining provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of
that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
14, SURVIVAL
All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions,
Indemnification and Allocation of Risk, and Dispute Resolution shall remain in effect.
15. DISPUTE RESOLUTION
If negotiation in good faith fails to resolve a dispute within the thirty (30) days of notice of the dispute, or time period specified by
applicable law, then the parties agree that each dispute, claim or controversy arising from or related to this Agreement or the
relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable
actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation
Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of ninety (90) days
from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties, Cost of mediation
shall be shared equally between the parties. Mediation shall be held in a location mutually agreed upon by the parties. The parties
shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
16. CONTROLLING LAW
This Agreement is to be governed by the law of the principal place of business of SRF.
17. SITE SAFETY
SRF shall not at any time supervise, direct, control or have authority over or charge of, nor be responsible for, the construction means,
methods, techniques, sequences or procedures, or for safety and security precautions and programs in connection with the work
performed by any Contractor for the Project, nor for any failure of any Contractor to comply with laws and regulations applicable to
such Contractor's work, since these are solely the Contractor's rights and responsibilities. SRF shall not be responsible for the acts or
omissions of any Contractor or Owner, or any of their agents or employees, or of any other persons (except SRF's own employees
and consultants), furnishing or performing any work for the Project, except as specifically outlined in SRF's scope of services.
Page 2 of 2
(MN Standard Tenns and Conditions)
Rev: March 5, 2014
WSB
't—As.,�— Infrastructure ■ Engineering ■ Planning ■ Construction
July 13, 2016
Mr. Ross Demant
Parks and Recreation Director
City of Otsego
13400 — 90th Street N E
Otsego, M N 55330
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 541-4800
Fax: 763 541-1700
Re: Proposal to Provide Professional Services -
Preparation of 2017 Issued DNR Outdoor Recreation Grant Application — Norin Landing
Dear Mr. Demant:
WSB & Associates, Inc. is pleased to present this proposal to provide services as they relate to
preparing a Minnesota Department of Natural Resources (DNR) Outdoor Recreation Grant
application for the development of Norin Landing. The information provided on the following
pages includes our understanding of and approach to the application; a work plan; a proposed
schedule to complete the work by the DNR's traditional due date; a cost estimate for completing
the work; the experience of key personnel identified to work on the grant; and recent grant
successes.
PROJECT UNDERSTANDING
The City of Otsego is seeking a proposal to prepare an application for the development of Norin
Landing Park as part of the DNR's Outdoor Recreation Program. The proposed park improvements
have been identified on a site concept plan previously developed by the City. It is not anticipated
that WSB would be required to update the site plan as part of the application.
Because the DNR traditionally issues the Outdoor Recreation Grant application materials in
December or January for the upcoming round of grants, WSB would not begin work on the grant
until December of 2016 or January of 2017. It is anticipated that the final grant application will be
due March 31, 2017.
As part of the project, WSB will be required to complete the following as a minimum:
■ Meet with City of Otsego staff prior to beginning the application. This meeting will cover a
number of items including:
o Verifying WSB's understanding of the project based on information contained in the
site plan and items that do not show up in the concept (signage; other/future
connections via trail; resilient infrastructure, etc.)
Mr. Ross Demant
July 13, 2016
Page 2
o Verifying cost estimates provided by the City or its consultant for the items in the
site plan
o Discussing design considerations and challenges associated with property impacts
related to vegetation, wetlands, fish and wildlife, etc.
o Documenting community involvement in the site plan/park plan development
o Strategizing how to maximize project criteria scoring
o Verifying the preferred year of construction
■ Provide required text for grant application
■ Prepare necessary exhibits (other than site plan) for grant application
■ Provide a completed draft application for City review
■ Conduct a follow-up meeting with City to discuss draft application (if needed)
■ Provide a completed final application for submission to the DNR
Based on the information discussed with City staff, it is assumed that no property will be acquired
as part of the grant and that an appraisal for land acquisition will not be needed. Additionally, it is
assumed that (if needed) an aerial review of wetlands will occur (given the grant timing —
delineation is not feasible).
If the City were to need additional assistance in modifying the site plan or developing plans for any
structures or playgrounds, WSB has staff that could complete these activities. A separate scope
and budget would be provided if these services are needed. Additionally, if wetlands have not
been delineated and the City would like to complete actual field delineations, WSB can complete
wetland delineations during the 2016 growing season. A separate cost estimate for these activities
will be provided if requested.
PROJECT APPROACH
WSB understands the time constraints that local agencies have in preparing grant applications
while simultaneously trying to gear up for summer programming and construction projects for the
upcoming year. WSB staff will fill the void that exists due to anticipated workloads. WSB will
begin the application process upon authorization by City to ensure that as much time as possible is
built into the schedule to allow City staff to review and provide input on the application. Our staff
is familiar with the application process and can prepare the necessary materials for the
application.
As a project kick-off, Jack Corkle — WSB's proposed project manager, will set up a meeting with the
City and Andy Hingeveld (planner/grant writer) to discuss the proposed project. The meeting will
be used to gather what information has been prepared to date, discuss what additional
information is available, identify what coordination with the public has occurred, and note any
resources that need to be avoided or minimized as part of the project. The meeting will also be
used to discuss any changes/focus areas for the grant. Jack will provide an overview of the grant's
program manual to confirm the application content, submittal dates, and consistency with the
concept plan.
Mr. Ross Demant
July 13, 2016
Page 3
Once a base understanding of the project and work to date has been shared, Andy and Jack will
begin work on the application questions and required exhibits.
Jack will work with City staff to establish check in points for review and comment on different
elements of the application. A complete draft of the application will be provided for the City to
review and if needed, one more meeting will be held during the process to discuss any comments
face to face. Additional review can occur via conference call or through e-mail. After comments
are collected and responded to, WSB will submit to the City a final application for submission to
the DNR.
WORK PLAN AND DELIVERABLES
The following describes WSB's work plan and deliverables:
Task 1— Project Management and Coordination
Jack will ensure that internal WSB staff is coordinated in its tasks to produce the outdoor
recreation grant application. Jack will work closely with Andy to ensure that the primary elements
of the applications are produced and are of high quality.
Jack will also serve as the primary point of contact for the city. She will check in weekly via
telephone and/or e-mail to provide updates. Jack will monitor work tasks, schedule and the
project budget.
Deliverables: Project updates, monthly invoice
Task 2 — Meetings
To best understand the information that has been developed to date and the needs/desires of the
City Jack and Andy will visit the project site and conduct a project kick-off meeting with City staff.
If needed, a second meeting has been provided in the proposal. The second meeting is proposed
to review: the initial draft application, information obtained from the DNR regarding species and
water resources, all attachments. It will also be used to identify any modifications that may be
needed to the site plan based on the data (wetlands, species, vegetation, etc.) that is collected.
Future revisions to the application will be discussed via e-mail/telephone.
Deliverables: Agendas, meeting materials
Task 3 — Data Collection
WSB will collect data to complete the application. Data collection is anticipated to include: known
fish and wildlife species common to the project site; species in the area that are listed as
endangered, threatened or of special concern at the state level; major plant species/communities
common to the project site; plant species that are listed as endangered, threatened or of special
concern; and aerial delineation of wetlands (if the city does not already have wetlands delineated).
Mr. Ross Demant
July 13, 2016
Page 4
This task also includes obtaining existing City GIS data related to utilities, parcels, natural
resources, etc. that will be needed to complete exhibits and address resource questions in the
application.
Deliverables: data will be used to develop required text and attachment/exhibits for the grant
application.
Task 4 — Application
Andy and Jack will complete the application requested by the City. This task includes answering all
of the questions in the application form, preparing all of the required maps and assembling all of
the application materials and required attachments. A draft copy of the maps and application will
be provided to the City for review and comment. Comments from the City will be incorporated
into the final submission.
Deliverables: draft application, final application, required attachments
CITY PROVIDED MATERIALS
The City of Otsego will provide the following information to WSB to assist in the completion of the
grant application:
■ GIS shape files related to the project site
■ A pdf of the concept plan for the park site
■ Cost estimates for concept plan improvements
■ Any completed environmental analyses — wetland delineation, species, etc.
■ City comprehensive plan elements related to existing and future land use and parks/trails
■ Any summaries of public engagement activities that have occurred to date regarding the
concept plan development for Norin Landing
■ Resolution committing to the project as outlined by the DNR
PROPOSED FEE
WSB will complete the proposed application for a fee of $3,500. This assumes 2017 billing rates
and includes both time and any expenses related to mileage.
SCHEDULE
The team proposed to complete the grant application is available to meet the traditional DNR
deadlines associated with the outdoor recreation grant as well as to provide review time for City
staff. A draft schedule (on the following page) has been prepared that shows key work tasks and
review time. Given the timing of this proposal and the anticipated due date of the application, the
schedule can be modified based on input from the City.
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Mr. Ross Demant
July 13, 2016
Page 6
KEY STAFF EXPERIENCE
WSB's success in securing funding for its clients is a result of the staff leading grant and funding
efforts. WSB has identified Jack Corkle as the project manager of the grant application. Jack
will be supported by planners and landscape architects that have successfully obtained grant
funding. Key team members include:
■ Jack Corkle — Project Manager and grant reviewer
■ Andy Hingeveld — Sr. Planner — grant writing and mapping
Jack Corkle, PTP, AICP — Project Manager and Grant Reviewer
Jack Corkle will be WSB's project manager and serve as a grant reviewer. Jack has more than 18
years of experience in a wide variety of planning and transportation projects. She has been
writing local, regional, state and federal grant applications for roadway, trail and park projects
since 2001 and has secured over $100 million dollars in funding for her clients or the agency
(Anoka County) she has worked for. Jack has played a wide variety of roles in the grant process,
from preparing grants from start to finish, to completing technically analyses and writing, to
reviewing and guiding the development of grants written by others and to coordinating with
multiple agencies to ensure that everyone agrees on what the project includes and what
funding resources should be pursued.
As project manager, Jack will ensure that deliverables are produced in a timely manner, that
the quality of work meets City expectations, and that team members are working closely with
one another. Jack understands what the final product needs to look like and what key items
the DNR has a tendency to look for in its applications. She will work with Andy and other team
members to incorporate these elements into the final application.
Andy Hingeveld, AICP — Primary Grant Writer and Grant Mapping
Andy will serve as the lead grant writer and complete the required mapping for the application.
Andy is a Senior Planner with over ten years of experience. Andy's background covers multiple
planning areas including land use and parks and trails, and transportation. This broad
background has helped him utilize a comprehensive approach in identifying potential impacts
and resolving issues throughout the course of a project. His responsibilities have included
project management, public involvement, grant writing, environmental documentation, and
transportation planning.
Prior to joining WSB, Andy served as a Senior Planner for the Scott County Highway
Department. While working at Scott County, Andy successfully prepared applications through
the past three rounds of the Regional Solicitation, including a four -mile trail project in the city
of Shakopee and a new interchange on US Highway 169 at Trunk Highway 41/CSAH 78.
Please see Attachment A for a listing of recent grant successes related to trails,
pedestrians/bicyclists and parks.
Mr. Ross Demant
July 13, 2016
Page 7
Thank you for the opportunity to be of service to you. Please feel free to contact me at 763-
231-4871 with any questions or comments.
Sincerely,
WSB & Associates, Inc.
Jacqueline Corkle, AICP, PTP
Sr. Transportation Planner
ATTACHMENT A - BACKGROUND AND EXPERIENCE WITH SIMILAR
TASKS/PROJECTS
As noted in the main body of the proposal, WSB has successfully obtained over $124 million dollars in
funding (various types) for its clients since 2010. In addition, priorto joining WSB, Jack had prepared a
number of park and trail applications as well as STP applications that incorporated pedestrian and
bicycle facilities as part of their projects. Activities that WSB and Jack have successfully obtained
funding for projects include:
■ 2015:
o City of Princeton —TH 95 and CR 157 improvements — included pedestrian and bicycle facilities
■ 2014:
o Anoka County Parks -Mississippi West River Trail;
o City of Melrose — DNR local trails;
o City of Fridley — West Moore Lake Trail and Bicycle Lanes;
o City of Mahtomedi — DNR local trails;
■ 2013:
o Anoka County CIMS grant — US 10 and CSAH 83 interchange with pedestrian and trail
connections to Mississippi River Trail
o City of Willmar CIMS grant — pedestrian bridge and trail;
o City of St. Anthony — HSIP grant for sidewalks and traffic signal improvements;
o City of Lonsdale — DNR local trails;
o City of St. Anthony — Safe Routes to School
■ 2010 — 2012:
o City of Rogers TH 101 and CSAH 144 interchanges STP — including pedestrian and bicycle
improvements;
o Anoka County CSAH 11 STP — including pedestrian and bicycle improvements;
o Anoka County CSAH 24 STP — including pedestrian and bicycle improvements;
o Anoka County CSAH 116 STP — including pedestrian and bicycle improvements;
o Maple Grove Weaver Lake Road STP — included ped and bike facilities;
o US 169 and Bren Road interchange STP — included pedestrian and bicycle connections;
o US 169 and Bren Road interchange SaM grant — included pedestrian and bicycle connections;
o Anoka County CSAH 116 TE — regional trail gap;
o City of Hanover TE — Hennepin County CSAH 19 trail;
o City of Hanover TE — Wright County CSAH 19 trail;
o Beebe Lake Regional Trail — DNR Legacy;
o Beebe Lake Regional Trail —TE;
o Monticello CSAH 17 trail underpass — DNR local trails;
o Monticello Montissippi Park— DNR local trails;
o Monticello West River Street — DNR local trails;
o Monticello ball field connection — DNR local trails;
o Monticello Greater River Trailway/trail head — DNR local trails;
o Shakopee pedestrian bridges on US 169—ARRAfunding;
o Shakopee pedestrian bridges on US 169—TE;
o Excelsior bike and ped gap — Hennepin County
■ 2009:
o Anoka County CSAH 14 pedestrian overpass —TE;
o Anoka County CSAH 51 reconstruction STP — included pedestrian and bicycle connections;
o Anoka County CSAH 11 reconstruction STP — included pedestrian and bicycle connections on an
existing four -lane roadway (different section than 2011 grant)
■ 2007:
o Anoka County CSAH 116 reconstruction STP — included pedestrian and bicycle connections
■ 2005:
o City of Minneapolis Cedar and Franklin Avenue pedestrian enhancements —TE;
o City of Bloomington Long Meadow Lake Bridge —TE;
o City of Bloomington Killebrew Drive and Mall of America ped/bike crossing —TE;
o Carver County Dakota Rail Trail —TE;
o Carver County CSAH 11 STP — included trail connection;
o Anoka County TH 242 reconstruction STP — included trail connections;
o Anoka County CSAH 17 reconstruction — included trail connection;
o Anoka County CSAH 14 interchange STP — included pedestrian and bicycle connections;
o Anoka County CSAH 116 reconstruction — included pedestrian and bicycle connections
o City of Maple Grove CSAH 30 — included trail connection;
■ Prior to 2005:
o Anoka County CSAH 52 reconstruction STP — included pedestrian and bicycle connections;
o Anoka County CSAH 78 reconstruction STP — included pedestrian and bicycle connections
As demonstrated in the lists above, WSB and its staff have had tremendous success in obtaining funding
through a wide variety of sources.