ITEM 3.11 Approve Quote from HTG ArchitectsRequest for
OtI k 'I' ( I I City Council Action
.-.:;4
ri I N N rr- S 0'1 C
DEPARTMENT INFORMATION
ORGINATING DEPARTMENT: REQUESTOR. MEETING DATE:
Parks and Recreation Ross Demant, Parks and March 25, 2013
Recreation Manager
PRE SENTER( s): REViEWED BY: ITEM 9:
Consent Lori Johnson, City Administrator 3.11
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend the approval of the HTC Architect's quote of $3,800 to assist the Prairie Center Sub -
Committee in developing a master plan for Prairie Center.
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTW(CATION:
At the February Prairie Center Sub -Committee meeting the Committee determined that using a
consulting firth would be the most efficient way in developing a master plan for Prairie Center. City Staff
contacted Kinghorn Construction which is the company that was involved with the City Hall
construction. Kignhorn suggested using HT G Architects to assist the Sub -Committee and provided City
Staff with a proposal.
SUPPORTI'NG DOCUMENTS, X ATTACHED L-1 NONE
List: Proposal from ATG Architects
MOTION: (Please word plotion as you would like it to appear in the minutes.) $3,800 for consulting services assisting the Prairie
Motion to approve the quote from HT Architects for . ,
Center SA-Cornrnittee with developing a master plan for the building.
BUDGET INFORMATION
FUNDING: I BUDGETED: X YES
NO
Community Facilities Fund #206
ACTION TAKEN
ii APPROVED AS REQUESTED n DENIED ci TABLED D OTHER (List changes
COMMENTS: :
06March ZO13 H..TG
architects
John
JohnStuder '
Nnghorn[onstruc'inn
Re: ]nNdon'A/ hitectUndSerNcesPropos |
Proposed Remodel
Former City Hall Building
Otsego,, Minnesota
Dear John:
It was great tohear the City ofOtsego |splanning toremodel there former City Hall building. VVelook forward to
working with the City's team and Kinghorn Construction to develop a space designed specifically around your
city's needs. It is clear that the City of Otsego is expecting continued growth and that they want to be prepared
to meat the needs of the community. We are pleased to present this proposal for our !nV<m(oo Consulting
Services. This proposal will describe the two phase InVision process which includes both the Programming and
the Feasibility Study.
We understand that City of Otsego Is planning for the future of its former [1\y Hall building. It Is our
understanding that they wish to update the 8,000 sf office building. The |nVisionprocess will help gather the
correct information sothat aninformed decision can bemade onsize, scale and costs ufthe remodeled facility.
We believe our expertise will go beyond problem solving and help to facilitate the creative process.
Growth can be real challenge for communities, but with preparation and careful thought a plan can be
developed that gathers consensus and provides a road map Into the future. HTG has extensive experience
helping our clients work through current issues while also developing a plan to meet future needs. Our
�
ob|tkein,h[sprocesx|stoaskque�/onsandUmencare�Uy. YVetake the |nforma�ongmhe�dand from b
w - will develop several options that are presented back toyou and the client for your consideration.
InVision:
The \nVs(onprocess will guide you through the early planning and conceptual design stages. InVbionwill allow
you to learn some of the current trends and technologies. With |nNs(or, we will take your 'vision' and meld it
with our experience to design a facility which will fit the city's needs.
|nVidon starts with Programming, which establishes the 'pieces of the puzzle' orawants and needs list. The
Feasibility Study bthe conceptual, design of the site and floor plans to see how the programmed spaces will fit
vW'h|n the context of the proposed space, This process allows you to answer questions, before you move
forward with the architectural and engineering drawings, about whether it IsTeasible'to do the design you like,
In your budget and within your schedule.
1. 0nghornConstruction has already provided HTGwith apd[files ofthe original construction documents. VVe
will work with Kinghorn to verify key dimensions and layout.
2.HTG will then meet with representatives whom you feel most appropriate to discuss and establish the
program goals and objectives. Over the years, HTGhas developed a'Master Program' which Includes many of
the possible, typical and non~typ(o*|, features that can go Into this type of facility. The Programming Session
usually lasts Z-3hours and will lay the groundwork for asuccessful project. Items *ewill discuss include:
Existing Facilities — Pros and [ons Areas of the building to remain "as -is"
Timelines/Schedules Effilc1endes/Ad]acpndes
Budgets Meeting Spaces/ Conference Rooms
[odes Flexibility
mGARCmTECTSs300 Hennepin Town Road, mmneapol|nMw55347 (952) 278-e880
MINNEAPOLIS pHoEmm TAMPA
Page
|nN»bmPmpos i-RemuddoffonnerOtsegoO,yHaU HITG
00March 2013
architects
!0V!S!ON-Programming Session
3. HTG will develop the Preliminary Program, based on the information collected from the programming
session. You will have an opportunity to review, make changes and approve the preliminary program. The
program will be used as our'road map'during the Feasibility Study and all future phases.
4. The Programming Phase generally takes one to two weeks to complete and includes one interview meeting.
Tom MooreeofHTG will bethe facilitator for the Programming session.
|NV|S|ON-Phase 2 -Feasibility Study
1. HTG will prepare up to three Conceptual Floor Plan Designs for the project. The conceptual design drawings
are not tobeassumed asafinal design solution, but are meant toprovide ageneral understanding ofhow
the building could function. Our designs will help facilitate the community needs.
I The conceptual designs will be accompanied with a "pros" and "cons" list to aid in the evaluation of each
option.
3. No exterior building designs are included atthis time. The assumption will be made, for cost estimating
purposes, that any work on the exterior of the building is not part of this project.
4. The Feasibility Study Phase generally takes one tutwo weeks tocomplete and includes one review meeting.
We will meet with you to present, review and discuss the proposed designs, potential costs and different
options and make recommendations.
The |nNskon Process for Programming and a Feasibility Study is the same for all projects no matter what the
project size is. Programming and Feasibility Study Is the 'foundation' that affects all other phemma and
every aspect ofe project. Because we have completed many studies similar toyours, we are very confident
that our experience and knowledge will be a benefit to you and the planning of this project.
The fee for our |nV|don Consulting SenWas is $3,800\ plus reimbursable expense. These fees assume that
three floor plan diagrams will be developed. Please see the enclosed Reimbursable Expense Schedule.
TYPICAL SCHEDULE The dates listed below provide a general idea of the time that could be involved. The
schedule can be accelerated or slowed down depending on the Owner's timeline.
22013
:��~d
08 March owner's due diligence
15 March |nVidon -P:xgnonmrning Session
22 March |nNdon-Start Feasibility Study (conceptual design)
8Apd| |nNs/on-Preliminary Feasibility Study Presentation
Comments collected and incorporated
22 April |nNsion-Rnal Pees|hU|xy Study Presentation
HTG ARCHITECTS 9300 Hennepin Town Road, Minneapolis Mwooa*7 (952) 278-8880 mo-ammtenuzmm
Page
|nV/skonProposal — Remodel offonne/Otsego City Hall
06 March 2013
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architects
If you have any questions or comments regarding any part of this outline, please feel free to call. If this proposal
is acceptable, please sign and return a copy to HTG. This proposal is valid for thirty days. We look forward to
working with you on this project.
HTG Architects has been providing awide variety of architectural consulting services for over 53 years. HTGb
confident that wecan coordinate everything you need for this project. Please use uoasaresource ifyou have
anyquemionsnelatirig todesign,increasing effidenc|es, your other buUdings, trends, construction, etc. You only
need to make one telephone call to 952.278.8880.
If you have any questions or comments regarding any part of this proposal, please feel free to call. If this
proposal /s acceptable, please sign and return a copy to HTG. This proposal is valid for thirty days. We look
Thomas RMourau
Partner
FITG Architects
HTG ARCHITECTS
MINNEAPOLIS
Daus
Proposal accepted by:
0000 Hennepin Town Road, mmnemnnno IVIw 55347 (952) 278-8880 mo-arcmteou.con
06 March 2013
Re: InVbon'Architectural SerNoesProposa|
Proposed Remodel
Former City Hall Building
Otsego, Minnesota
Schedule of Expenses:
He.,rbu"sab|eExne.sea:
In -House Printing (black and white) $0.24yoquanafoot
|n'HousePrinting (cour)...................................................... $Z.00/squarefoot
kn -HouseExpenses(pwntin o'fa x,oe|1,bourd0ectcost
Mileage Direct cost (current IRS rate)
Trave IN dfare/Lo dg1ng................................................... —..Direct cos + 109%
Out |dePdndng-- Direct cost+ 10%
Postage/De | !very ........................ ........................................... Direct cost +10%
HTG Architects HourIv Rates:
Panner5...................................................................................... $ 195.80'210,00/hr
Project Manageo/PnojectArdh|tects------_--4 110.00 195.00/h/
Job Captains ............................................................................. $ 90-00-120.00/hr
[ADyTechnicians-- .'... $ 75I0'100.00/hr
nnaAnCmTecTS 9300 Hennepin Town nmau, Minneapolis wm 55347 (952) 278-8880
H, TG
architects