ITEM 3.8 Hiring seasonals...............
Ot(TY OF
A
MINNESOT q9
Request for
City Council Action
DEPARTMENT INFORMATION
7 2RGINWATING DEPARTMENT: REQUESTOR: MEETINO DATE:
Parks and Recreation Ross Demant, Parks and March 25, 2013
Streets Department Recreation Manager
Brad Belair, Streets Supervisor
PRE SEITER (s): REVIEWED BY. ITEM #:
Consent Lori Johnson, City Administrator 3.8
AGENDA ITEM DETAILS
. . . . . . . . . ....... ....... .......
RECOMMENDATION:
Staff recommends approving the advertisement of the 2013 Streets and Parks Seasonal positions.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUNDIJUSTIFICATION:
The 2013 adopted budget includes $12,000 for streets and $41,,435 for parks seasonal
employees pay (excluding FICA). The seasonal employees in streets include employees that
assist with snow removal; the remainder of the seasonal budget is part time help from spring
through fail.
As in the past, the number of employees hired and working at any given time may vary
depending upon the number of hours they are available and the staffing needs for specific
projects and time periods as determined by the Street Maintenance Supervisor and Parks and
Recreation Manager. Under no circumstance can the number of hours and resulting cost
exceed the budgeted amount approved by the Council. In addition, a portion of the street
seasonal staff budget will be reserved for the upcoming fall/winter snow season.
Attached are copies of the 2013 adopted budget relating to seasonal employees for parks and
streets along with supporting material from the budget work sessions.
SUPPORTING DOCUMENTS- X ATTACHED Ej NONE
List:
MOTION: (Please word mourn as you would like it to appear In the minutes.)
Motion to approve advertising for the J. Streets and Parks summer seasonal positions.
BUDGET INFORMATION
FUNDING:
101-45200-104 Pry
101-43100--104 Streets
ACTION TAKEN
BUDGETED-- X YES
o N
I Me
t APPROVED AS REQUESTED DENIED TABLED o OTHER (List changes)
COMMENTS:
F�uu-c�w.�k vb Sao 1�..
2013 PROPOSED PAflKS STAFFING STRUCTURE
MOWIN i
1 n 2013tis p rop osl
ng to Mr all of t h e boulevards; 12012 this eras contracted for shout
$151000t With e wide area
mowerthat 1 r o 3 the boulevards can e
Moors eMa s of fi I- k[Ya I the ho ar s are trowel
rlalr�����e with� estimated ,
appl,oximately from Apyll to October on a l -weekly bas1s this would come to an estimated 15
boulevard� aart r�t lied by 8 hours of t1me a $13 per hOUHs $1,560o
MOW1119 crew
t W[do Area inower
w TrIm Mowing
BALD MAN-Cgl
staff 3 1 hours per week x 22 weeks
2, staff 27 hours pet' week each x 14 weeks
To Increase the era l
I of the maintaining the bell fields (chalkIngbatters boxes, paintitig
rout I es,remoV1f19 1 IP froM the omMe Id, draggIn the gill n 9 track) and it adding Frankfort
t to mal ntaIn staff Is p ro p Ong to Increase the h ours required t
maintaln theallfial sk
Ball i 1d Craw;
1. A&IIY mairttenanae 2 staff 12 hours per week each x 14 weeks
2. Lining baf[f[elds I staff 4 hours every other week x 14 weeks
TURF M INT N
To Imre the
current servIce level on both passive and athleflo turfs, a turf management
rram sheulf b e
t Into p I a � ,rhe proposed management program gill Increase the
quality turf at thO . e Park Hells and m llitai the turf qallty a .t a other passive fields,
i. r or ti uze wjtjj an 18-0-48.fo rti11 zer at Prairie Park 3X ra e j' yeir (May, J kiI , SO PteI er)
13-13- fe r ti I Izer at Frankfort V [a Id x per year (May, .duly, S eptemb er).
31 per t III e wl t h ars - 0-8 fer II Ve r at the remder of the Irrigated parks Ax perarea',
(May)l
Contract a broadcastspray forwoods per year In the Spring,
ti
Aerat in g all turf (Atli le]c turf per yeas`, a I I other Irrigated turf ix per year.
r
T
/�.% . k1.5 Sao k)�,,
r
r
s
4 WI ire current irrigation,
staf g for t Lf rf rally (3rr:
fir, mayfertIlIzIng Istaff 60 hours
, July & September FertIlIzing I staff 16 ho rs
3. Aerating tUrf staff 120 hours
TREE& MULCH MAINTEN �
lamed at Water treat last, with 25 new s m b s, 'rhe1'e.
to catio nj t1l arefore these trews and scru bs gill h a vo to b e
watered by handt DependIng on weathier condltlOhS thIS PrOCOSSmayh eto be done for 111)to
two years, Afsor -at eath park the CIty has lancers and play8rounds tete planters should
weee d a n d raintaI
ed o n a b l- re ekly basis a nd th e playgrounds on a weekly basis
Ick Plantei- & Tree e I staff 6 hours every other week x 18 weeks
2t Weekly Playgromnd M Intonance I staff 3 h ours evory week x 18 gooks
PAD MAINTgNANCEI WEEKLY.GARBAGE
+The City has Identified the need to clean tete conerete on the Wash Pad Wel O "Old
sI Ipp erspots ala rallut Also,.
garb a Il th e p arks need b e e m pt led weell
r a at Prat rl e Park will need to b a emptied twl ce a week,,
11 splash Pad
Cleaning'
n I staff 2 hours every week x 18 weeks
t Weekly Garbage 2
staff 4 11ours every week x 18 weeks
•
§ENERAL NN9
With the agin g i`rarki OtUre gen erg pa rk
ahiten ance to I n cluIrrigation, playgro Und
maItena, ars
equipment installation will Increase, WIth this Increase Having quallfted
..
Se aa e mployeas to assl A t he Park Leads essentl 1 wo u Id I Ike to pro posehaving
seasonal staff from it I to October 31.
General MaIntena weeks 0 r l
S7AFFIN0 BREAKDgW
I Staff Arlt 1"October 31 (31 weeks)
40hrs/wk ($13)
$16,120
1 Staff. Apr lI Z2 -September 20 (22 weefcs)
31hrs/wk ($13)
$%$66
1 staff Julie 10 -August 23 (11weeks)
86hrs/wk ($13)
$5,x.48
2 Staff May 13 -August 16 (14weeks)
36hrsjwk ($11,50)
$11,390
Total (IncludIng FECAL
$44,7Q1
t
r
2013 Street Department Budget
4310 0 owl 04 Part T1 Mq Employees
Budget request-,$12,OOD
The 2013 budget r4o q uest for $12, 000 1 n cim d os ars estimate for 120 hours of winter season on
ca 1l services to assist wit h snow re movq I and Ice control. Actual dutle s wl It b a based o
experience but mar Include shovlln snow and the operation ofvarious vehicles and
equipment necessary to perform snow and lee control,
Th e bu doatest lr e for the wl titer season a I on calI poslt1on Is based on 15 evens X 8 h OLI rs
each =120hours X up to $18.00 per hour = $2,x60,
The 2013 part 0 me budget reqo e A aIso Includes a n o sti a e of 824 hours of s U m M er seaso e�
help needed to assist In completIng the following routIne maintenance projects In the street
Department,
-Bltuinlnous patching 288 hours
-Slgn and signal maintenance 72 hours
-Storm Water maie r e and spall' 144 hours
-Roadside mwin 144 hours
ho rs
-Other duties assIstl n g III weed co ntro 1, street sweep I ng, dead
Ima I p1c, sign vio lation remova Is, a n d unknown Incidental
vo les relating emorgencles and severe weather even
Total 820 hours
2013 Street Department Budget
43100 .
•104 Pa rt Tlme employees
Budget re U�eS*$ .2, .
The -201 t re 0 Ut for $12,000l h cludlam ate for I 20.-hoursfW-hte r sea son, O
call - rvice t . is With. w,rem v l ars ice cont.rl�. Actual."trll . e . on
erte but r rce sorll s. o oeo val le "and
.1a nt- n,e ces sOry.to pierform -snow a n 0 Ice tont r 1.
The- N d get. es.t1m ate - o r -the winter seaso..naI on cal.I p s 106 n. Is b a sed'o.n IS events.X. 8 h our -
each =120hours X up to $x8.00 per for : $2,160,
T i 23art time. a i 'c' a also .l cf .Onol
e.l : needed to : ssl t I n completin fell oWl ng roUtIn e MaIt e n an ce p.roje. 10 th 0 Street
D e rtm ,
-43jttim I n ou s patchI ng 288 hour's
-Sign and signal M f rr e. : hours'
-Sto--on # ter m ainte hano. i .re al 144 how's.
- . sl r it airs
-
k
.tor
� i�LL(j+F r *[f }j{ *{F fry *kr fir}
` h utl '# 1 in. wee rof,st�T t sweeping, 4i
a , t# n, io l n rer �r ls, .a� . w I i r� I
i s. l l ng to orn erge nc le.: avid'severe breather eventst 172 hom
f
i
Total 820 ho.0 S
21
CRY of Otsego
(3eneral Fund Expendflure BQdget
(With Comparadve Aotual I nformat(on for the Year Ended D ecom herr, 31, 2011
and the Budget for the current Year Ended December 31,
2012)
7/1612012 2012-13
2012
2013 % of
2011 YTD Proposed Chan
■ +A 4 +
tibn J+ At (661! 13
Streets
E+
Dersonal services
1 o 01 I-Time Emp■ �qyeos Reg$340,201—
101.-43 0 -,1 Ful
.4E+
..-4.. -..&+A
$357,166-001,
F- .......
$163��'j 9.�6t
200.00
+
� �
H 10 1-431 00-102 Full-TI - Overtl me
&
$8tqqQ,&00+
�0,()o
$Q.00
.$81000.00
t.
j&q00,00
H 101-43100-104 Part-time -PT.EMP!qYqe9
101-43100-121 PERA
�22tj,76,47t
§�2qt.474.0
V3,767.03-
+
$16,200.00
P + +.
H 10 1 -43100-12 2 F I CA and Medicare
$36,123-00
M01.61
g�ji w,00
101-43100-123 Health
H 10 1-431 0-130 Other [-:m pl oyer Paid Ins
L3 Asg§ - 0 0
OJ660.00
101-43100-131 Pq�qll Allopation
n-
+
�q,•00
lOi-43100-140 UnemplOYMent COMP-
- I ... —.
1 o1-431 00A 60 Workers Comp9t1sation
.§3.08-.49
0001,
$1,60640.00'p
- �*-o %V% ,
$44.04
$0,001,
, � + ++.,
$14?475,00
Total Poi nal Services
-51
$408 890,00',
$209t917.190*$317
76-00
3UPPI[as
01-43100-201 office Sup and Expenses
�1 94.08-+ $600,00'
. 't- .-
$260.60!,
-• - . �
poo.00
4.L. .
+ ,p!les
13100-202 Fuel
$613t�43.8611.
0 .
$01241,60:
.-M,00
+
43100-204 Insurance
101-43100-210 Operating Suppiles
�21,640.00-
P P$19 17
$4,000,00
r 4
101,,.43100-220 Repatr/MaInt uP.P1Y
11
ps,900.00
+pg6
}1000.00
:E 10 1 -4 3100-225 Un1fbrms/G1qth1ng.�11qwan ce
101-4 3100-227 Safety •
41 tqq. 2 8
$6,000,00
$3,000-00
.�11078-081
$3,600-00
-supplies
� - 4 , ment
10 1 -43100-.240 8Z Toolg/r�qqlp
+�A��
$10,165.78;
100
$1 0,00,
6
$1700830,1
1
$10006",
K=00
Total Supplies % +
$16328899
$j_561640,001
$64,403.911
$261400.00
Aher Services and Charoas
10 1 4310 0-310 Miscellaneous
2.10,
4V t
$0, 009
+
++ +
�Y.V
101-43100-320 Telep
,�qns
*+ +
1,53'
7,600.003
. - 1-'. - ..- 4-.
$4,784.321
$5,990,00
$0.00
01-4 100-322 W1111 + le , $
101-43100-326 Garbage ServIce
, "
$21 jLq?,1.61ri#
$1,662.3011
.221
1
(�63.79),L
'
+ +
F 101-43100-360 Pflnt PublishIng _
+ & Memb a rships
310 0-365 D
�70.00.
t$600.004
�2P!qpl
�A7,00
$0,00
q-q
101-43100-365 -4 ties
-P . F. 4 r +� o* �.jl - t I
01-43100-360 EdqqqUqn1Trnq10onf`erence8
+ I
0,00.
$2t 61,
$4,675.00
4+ . --
101-43100-370 Sand and Gravel
$20303,681
F
sqQ1000,09-P
sng-0.I I+. I...
0143100 -372 Salt Sand
101�43 00-389 CleanInq ServIces
P+
$5r430,69
0
$76,900-0,
$61500,001
1+
$wt IJ869.11
�lY,00,00�1�49,
— 4.... - -
19.00
101-43100-390 Contracted Sorvices
Z.- v *.- - -+
$1,1 tjq�.671
. . ...V
.$0.00[
V85,34..i
�01-43100rr -392. GUIV00
101 ..4310 0-393 Sig �j sjgR@l M�t, P urch ased
j� I
4
gq0.0.001
* - -4
$10 000.001
d
0.00
1 43100-396Sig n I ristallatton & mtce.
(�1,1053.86)(j
+
$0.00
00 Roalr:g MaInt$?t776,20
pt500.00,
IA. t.4
$6,900.4006
101-43100-402 Repq1rs1Ma1nt Bufldlng�
$20t9OU01
$6[q14.34
p.00
21
City of Otsego
B u dget Request for Staffing
Department Public Worfcs
Requested By Brad Belair Ross Demant
Financing Source
Fund General Fund
pepartment/Object Code
101-43100-101 &101-45200-101
Public Works and Park MaInt n c rull-tire, Part4lmej Seasonal and Overtime
Description of the Request
Estimated Aiinual Current Year Cost- 2013 $479:195 to General F o t
the l ate ndsi S25,400 to the Storm WaterFundt and $8,450 to Storm Water Fund -�ut
of District
Additional r-stl ated Ann al tUYe 'ears Cost rel ersonnei in r a es.
s
Grp
tat10 Basis of 2013 Estim ate The following is a summary of the public works
d ep a rtm ent streets and arks pio ees Incl dIn g the fu 11 -time, part -tire, seasonal and ove r 8 m e _
uIva l nts, The schedules also fnclude the estimated a Ilocation of their work responsibilities and the .
b udgetalio atlontothevari o u s depart nents,i n t e (3eneral Fu nd,l a le r. Sewe r a ridStormWater
Funds, The time In the public works department and the park maintenance department are included In
t he foHowl n g schedules but the park and recreation activities sal ar budget is not. Tile P ayrO it
Information Is s follows:
The street supervisor salary Is allocated ($6,500 each) to the Water er and Seger and $13,000 to
storm Water Funds consistent with the 2012 budget.
Thep ubli works full-time employees are allocated to streets, park maintenance, facility
maintenance Meet maInt nanee and storm water based ori ester ates of tyre anticipated work in
those areas and the Informatlon provided by payroll reports,
The iic works permanent part-time staff is allocated primarily to servicing the water and
sewer users a lo ng with his responsibilltles for fa c liitl s maIntenance acrd p erto dicsafety
inspections based on the Information provided by payroll reports.
I
Total All FTE's
The summary of FTE's is as follOWS:
Permanent it Staff
verdin
seasonal
Total FTEs As Ao
0
Tota I
1.00
4,75
0190
0138
0,10
7,13
Total
4 00
.
1125
1.62
3,87
11,00
8.90
+
2.00
11.0
Street Departme nt A Ilocatio
Employee
Management
Water& Storm Wat rAre
!arae
Stre e ts
Fleet a ill los
Sewer
In
11t
Supervisor
0150
0.10 0.05
0.15
0.15
0,05
staff „ rum -time
3.35
1100
0,30
0.10
Staff -- Part-time
t
0,15
0.25
0.50
.J� ol
Overtire
0,10
Totals
4,48
t
1110 0.30
0,65
0.45 '
0115
m p I oyee
Park Department
Name
Mtce,
Rere atio
S up e rir
0,40
0.60
'
Staff - Full-time
1.25
Staff Par , l ,J ;S
w 1162...
Totals
3,27
RO,5
Total All FTE's
The summary of FTE's is as follOWS:
Permanent it Staff
verdin
seasonal
Total FTEs As Ao
0
Tota I
1.00
4,75
0190
0138
0,10
7,13
Total
4 00
.
1125
1.62
3,87
11,00
8.90
+
2.00
11.0
k
Crpat on City Service Levels - The scheduled full -tine eaulalt
a b oveUe presents the current erall st f e only to rn increases are in the park
x
ilia i n tena nce. and recrea t Ion departments and will be d Is cusse d I n the related b.udget sections„
2 1 d
Full - T
Gross
PLUIC Works
EquIvalent
pad
General Fuad
(FTE)
Streets
4,rOO
215j
S a n l Summer & I Minter- 800 @$ /l our)
0138
12,000
overtime r la d to snowplowing - esthate is 200 ours)
0110
SJO00
Fleet Management
1.10
60,900
Facilities Management
0,30
13,900
Total General Fund
5.88
310X0
Storm Water -- "Out of District"
01115
%
Water & Sewer runds
0,65
A200
Storm Water - "In -DI tri t"
OA5
25,400
Total
7,13
$376,050
Park Maintenance
Parks
1,65
90,400
Seasonal (7 part -the totaling 3,375 hours @ $x.2.28 -avera
1,62
41,435
TOW
3,27
131,835
Recreation -Separate Budget
t60
,3 -
Crpat on City Service Levels - The scheduled full -tine eaulalt
a b oveUe presents the current erall st f e only to rn increases are in the park
x
ilia i n tena nce. and recrea t Ion departments and will be d Is cusse d I n the related b.udget sections„
2 1 d
City of Otsego
General Fund Expenditure Budget
(VV[th Comparative Actual Informat Ion for the Year Ended December, 31 r 2011
and the Budget for the Current Year Ended December 31, 2012)
2011 YTD
+
e"s c d �f 16 A
Qynt D"
71 612012
2012-13
2013
% of
it seg
Chapgp_
yS
23
26,09%
Park Maintenance
Personal.Services
E 10 1 -45200-1 o1 Full -The Employpes Regular
$35,693.2
$62L?76.00i
+ # �91.94 4. 0 1
�?0x400,00
E 101-45200-104 Part-time - Regular
%% ' b b 44 +. i* r+ L&- #+
$32,119,63
. , P a —'- . - .. 4 1
V01000,00;
... +.. +. t. I
'
$0x00.$41t436.00
% , . . a+ i
—% - .
E `101*46200-121 PERA�1It1J�3000
fp66.70
�q�675-00
F, 101-45200-122 FICA and Medicare
i6j P7",.*60!%.
001
4871,
$1,901.19.
3jP1 6,00
E 101-46200-123 Health
%
�j 11706,00
5 101-46200*130 Other Employer Paid Ins
$0,00"
0.00,
goot
quo
+
101- 462 0 0-150 Workers Comp�qsatlon
$0.00.
$4,130.00
$0,001
$4,276-00
Total Personal Services
1 $67
$108 106.00,1,
I
$12 .78 1
I
$167370.00
I
+
suppjles
'+k'4 *
101-45200-201 Office Suppiles and Expenses
+
I I %
19,00!
It
I
MOO$
i
P
K90;
$600.00
101-45200-202 Nal
$41567.681
81 6 Or 0%'00
X726.761
H 101-;46200,-204 Insurance
x $27 291;00
$28,460.00,
$0-0 0
'00
M-45200-210 Operating Supp�fes
$6,385.61,470.00
, L?J600.00
VJ49.80'
%
16200-220 �q' p
16,600,001,
$6 A16.84'
$1 0j§qQ.00
...,palr/MaInt ,!y,
101-46200-226 Uniforms/GlothIngAilowance
$0,001
t
$1,400,00
Safe 101,
V-,
V +
0, 00
iI
, .. . b -.
$0.00,
- -
$1 746,36
��000.00101-46200-227
I - -1 ,- -
$6,960,00
10 45200-240 Small Too1s@qqIpjqent
213
$21 061
$6,000.001
1
Oles
Total Spp
$69,682.1 0j
$ 69,980.00'
$17,038.741
$661 00
Dther Services and Ch��ges
1P
101-46200-302 En( 0
On pring Fees
4 4 1 1
$728.18
A
H 101 -45200P,320 T010 PN) e +
$0,00.
$0,00'
$6,L990.00
101-46200-322 UtIlItles�3
,, +
• a ra t900-00.
�7#952.46,1!
$20
101 452 0#365 DuesMemberships
$0.001.
�0.001
$600.00
760
..41-46200 360 Educat1on/TrngfPqnferenqes
p7oo-
$0,001
$0.001V
.00
H 101,462 00-39 0 Contracted Services
+
$26;789.871
�jqtppq-001
..-i -
+$9jq74'.8+7i
t3OO.00
101-46200-400 RepaIrIS & Maint - Cont
$ 1 0,
$4,000,00.
�3Y9.40,`
��1000-00
101 46200-410 Rentals
26 . 71 $111
7
$1 6000.001
101 9"04i
61000,00
Total Other Seryl oes and Changes
119,001
WtQ00,00-
$20,333.96.
$67,640.00
Total Park MaIntenance
��061348.99,
$233,14k--90
$ 4 9 r 6 6 6. 4-- 7-
$291,656.00,
23
26,09%