03-11-13 CCOTSE O CITY COUNCIL MEETING
OTSE O PRAIRIE E 1TEl
March 11, 2013
:00 P
Call to Order.
Mayor Jessica Stockamp Stockcalled the meeting to order at 7:60 PM.
Roll Call: Mayor Jessica St k r p; C ncilrn rnb rs: vera Heldn r, Jason Warehime,, Doug Schroeder
and Tom Darkenwald.
St ft Lori Johnson, City Administrator; fardel Licht, City Planner; Ron Wagner,. City Engineer; Andy
MacArthur, City Attorney; Brad Bel air, Street Maintenance Supervisor and Tam! Loff, City Clerk.
Pledge of Allegiance: Mayor Stocknp led in the Pledge of Allegiance.
11 Open Forum.
1.1 lob vnlnBr - New River Hospital District Reoresentative for the
Rob VanDenBerg,, New River hospital District Representative for Otsego gave a Hospital District
update. The hospital is Cooking for a resolution of support for the reissuance of bonds. Mr.
vanDnBrg said he feels it is the best interest for the city to get out of the District because he fools
they are only looking out for the Hospital not the hospital District as a hole. City Attorney MacArthur
said the City Council would need to pass a Resolution for petition of detachment. Nor, vDenBerg
said the board will be meeting March 141, 2013 at 6:30 PNS and he would like something for that
meeting.
CM Heidner motioned to have City Planner Dan Licht attend the lurch 1, 2013 Hospital
District Board meeting. Seconded by CM Schroeder. All In favor. [tion carried.
CM Heidner motioned to approve calling a Special Meeting on Thursday, March 14, 2013
at 10:30 AM at City Hall* Seconded by CM Schroeder. All in favor. Notion carried,,
CM Drlenwld said he will not be able to attend.
, Consider agenda approval.
Mayor Stockamp requested to add item 7=1 setting a Special fleeting with the Parks and Recreation
Commissioners regarding remodeling of Prairie Center.
N Heldner motioned to approve as amended. Seconded by CNS Schroeder. All In favor.
Notion carried.
3. Consent Agenda. fon-controversial items r
A Approve Claims List.
3.2 Approve City Council fleeting Minutes.
A. February 20,, 2018 Special fleeting.
B. February 25, 2013 fleeting.
3.3 Approve (lotion to call the Board of Equalization meeting on April 22, 2018 at 5:30 Pial,
14 Pay Estimates/Requests;
A. Approve Pay Estimate to Erickson Builders in the amount of $43,,246.37 for
Repair of various Buildings and Change Order #3 for wVVTF Buildings in the
amount of $23,131.00.
. (Motion to direct the City Attorney to initiate legal action against Stantec.
3,5 Approve Special bunting Season for PID 118-500-271300,
.6 Approve Facilities HVAC Service Agreement.
CM Schroeder motioned to approve as presented. seconded by CM Heidner. All in favor.
Motion carried.
R Communitv Development,
4.1 Hamlet:
A. Zoning Mao amendment r z nin from A-1 District and R -C District to A-2
District,
B. Conditional use permit to ally „a lot larger than 2.5 acres within an A-2 District,
City Planner Licht presented the staff report. The applicant was present and had no comments.
CM Feld er motioned to approve a Zoning Neap amendment rezoning Charles and Teresa
Hamlet property to A-2 District. Seconded by CM Darl enwald. All in favor. Motion carried.
CM Heldner motioned to approve a Conditional Use Permit for a lot less than 20 acres
within an A-2 District subject to the three conditions listed in the findings of fact
dated March 5,, 2013. Seconded by CM Schroeder. All in favor* Motion carried.
4.2 Mont nary:
AY nlnciMap amendment rezoning from A-1 District to A-2 District,
B. Conditional use permit for a lot less than 20 acres within the A-2 District,
City Planner Licht presented the staff report. The applicant was present and had no comments.
M Heidner motioned to approve a Zoning Map amendment rezoning property to A-2
District. Seconded by CM Darkenwald,. All in favor. Motion carried.
CM Heidner motioned to approve a Conditional Use Permit for a lot less than 20 acres
within an A-2 District subject to the semen conditions listed in the findings of fact
dated March 5f 2013. Seconded by CM Schroeder. All in favor. Motion carried.
xPublic Hea
.�..�^ .1 Stormwater Improvement of Needham Avenue- South of 85th Street N Et
AY Cily Clerk attests to..Ie-qnotice.
. City Attcrny Cora.
C. Project Presentation from the City Eninr._
, Public Comments.
ER Close the Public Hearing,.
City Clerk Luff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Luff received one phone call from a resident and inserted for the records the following:
Torry Hudson, 8387 Needham Avenue, cannot attend the meeting tonight but said he is in favor of the
project. City Attorney MacArthur reviewed the public hearing process. City Engineer Wagner
presented the staff report.
Mayor Stckar p opened the Public Hearing at 7:34 PM,
Kenneth Crosbie, 8331 Oakwood Avenue NE, stated he doesn't feel the reap presented is right; h
doesn't believe his water is running into that area shown on the neap. He said the water ponds on the
property to the north and is asking for someone to core out and inspect and rake the drainage reap
is correct. City Engineer Wagner said the contour shows the grater is flowing through and that a
survey would be needed. CM H idn r asked Mr. Crosbie where the water flows on his property. Mr.
Crosbie said it flows about 50 feet and then the rest goes behind his garage=
Judy F nding l nd, 8359 Oakwood Avenue NE,, stated she feels the city is wrong on the flow of water
the water is ponding on lot 118-034-002290.
Richard D ri , 8360 Needham Avenue, said he is the one that initiated the city looking into the
project. Every year the water backs up and he loses about a 1/3 of his yard for the summer. Mr.
Devitt said he is In favor of the project because if nothing is done it will only get worse. Mr. Devitt
also thanked city staff for cleaning out his culverts.
Judy Fundingsl nd,, 8359 Oakwood Avenue NE, said she doesn't have the extra money to pay for the
assessment. CM Dark n rald said $452 assessment would be about a month for ten years just to
giro an estimate. Ms. Fundingsland asked that city staff core out and look at the drainage. C
Darkenwald said he would like to see the City Engineer look at It, CM Warehime asked Ms.
.
F ndingsland If she noticed any ponding on her property. She stated no. Cid Heldn r said the final
assessment hearing would be in September and that can be looked at that time correct, City Attorney
MacArthur said it is not a hearing just a consideration of the final assessment roll.
Mayor Stockarnp closed the Public Hearing at :01 Pik.
City Engineer Wagner said this gill be considered by the City Council on March 25.
. Public Works.
.1 Consider Street Improvement of LaBeaux Avenue from 75th Street and 80th Street.
City Engineer Wagner presented the staff report. City Engineer Wagner said that staff has reviewed
the backyard drainage of the McShane property. A drain the has been installed In the rear of the yard
along the low area to collect pater; if frozen, the catch basin would provide the emergency overflow.
City Engineer Wagner said the drainage before the development was a total of 4,39 acres; the
drainage area loft Is .79 acres. To his knowledge the drain the is working. City Engineer Wagner said
the ether Item brought up at the Public Hearing was the pipe left located at 7514 LaBeaux Avenue;
The subject wire is a giro locating the gas main line for Center Point Energy. Center- Point Energy has
been contacted and will make the necessary adjustments. City Engineer Wagner said there was also
the question of maintenance costs for LaBe ux Avenue; Street Maintenance Supervisor Belair
gathered the costs for 2010-2012 for a total of $4,336.80 and the estimated cost of gravel which will
be needed is around $7,000-10.,000 depending on the amount needed, In 2006 the city pard $5,000
for gravel.
M 1 arel irne asked if the standing grater on the edge of the road will cause damage if the road is
paved. City Engineer Wagner said the ditch will have some slope that will allover that water to drain to
the bottom of ditch,
CIA Heidner stated this time of year there will be a lot of water ponding in many areas. City Engineer
Magner said yes until the frost leaves,
CM Darkenwald asked the City Engineer if there is gator on fir. McShane's lot during the summer
that is standing; does that mean the drain the is not corking City Engineer Wagner said the grater
will not leave the property immediately; it takes time to drain. City Engineer Magner said he feels that
if the drain the Is not functioning, the city should maintain it. CM W rehirne asked what is a
reasonable time for the gator to drain? City Engineer Magner stated within a thefrar a that It
doesn"t stand long enough to kill the grass.
Casey McShane, 7676 LaBeaux Avenue NE, said he is opposed to the project for purely economic
reasons,
CM w r hinne asked if we don't do the street project, will we still do the drainage project? City
Planner Licht said this is a unique situation and that the street project and the drainage go together.
Chi Drkenwald said after the pians and specifications are complete we will get a much better
estimate of the project. City Engineer Wagner agreed. CM Heldner stated tonight we can authorize t
proceed, but the final decision is not until June 10. City Engineer Wagner said that is correct.
CM Schroeder motioned to approve Resolution 2013-14 ordering Plans and specifications
for the Improvement of LaBea x Avenue from 1" Street to Bot" Street. seconded by CSI
warehime. All in favor,, Motion carried.
6,2 7& Street Prot:
A. 70th Street SAH 37 Intersection Desi n.
City Engineer Wagner said City staff met with Wright County highway Department staff to review the
configuration of the intersection at 70th Street and CSAH 37. Wright County has jurisdiction
for the east and south legs of the intersection and the City has jurisdiction for the west leg. The
options include a "T" intersection or a roundabout. City staff and Wright County staff agreed to
recommend a roundabout. City Engineer Wagner said Cess right-of-way is needed for a roundabout.
Mayor Stockamp asked how many Canes. City Engineer Wagner said one lane. Mayor stock mp said
she has concern once the road is done there will be more traffic e use. City Planner Licht said the
roundabout would be designed for the ultimate capacity, There was discussion on the speed of the
road. CM W rehirne questioned if we know how many commercial trucks or semi's currently use the
street. City Engineer Wagner said not too many. CM w rehime has concern with the trucks and the
roundabout. Mayor Stockamp agreed that people are not familiar with how to use a roundabout. CM
Darkenw ld said he is not sure about a roundabout. City Engineer said Wright County would be
responsible for 2 of the cost and the city 1/3. He stated that the County has the final decision its
the intersection design. City Engineer said the County is proposing the city take over the trail from
Oakwood Avenue to Odean Avenue. They would pay the city back the cost of the construction and for
55 feet of right-of-way for the planned roadway i pr vement , The city would fund and additional
10 feet of right-of-way.
CM Heidner asked if the road could be shifted to the south. The City Council agreed. City Engineer
Wagner said he doesn't see why not and he would propose this to the county. CM Heidner said he
thinks we should go with a roundabout with shifting to the south. He would like to see a concept
plan before raking the decision.
Mayor St ck rnp said this is quite a change then what was presented to the affected residents in that
areal would like to see a letter notifying the effected residents. City Administrator Johnson said it was
precipitated by the recent transportation funding received by the County and the need to coordinate
the two projects. She indicated City staff will send a letter this week to notify the affected residents
of the changes due to the newly approved County project.
City Engineer Wagner said City staff could have concept plans within a month and then hold a
meeting with those residents to review the plans.
CM rkenwld stated he is bearing that the rest of the council would like to go with the roundabout?
M warehime said he would lice to look to see the concept plans.
City Administrator Johnson restated the Council's direction from the City Council: The City Engineer is
to gather plans for a roundabout with-curbin and a higher speed then 25 IDPH. Second the City staff
Is to send a letter to the affected residents this week.
City Administrator Johnson asked City Engineer Wagner the time frame for getting back to the
County. City Engineer Wagner said a couple of wk.
City Planner Licht said City staff could have a concept drawing for the City Council to review at the
March 25 meeting and once have an agreement from the City Council could go back to the County.
4
Mayor Stockamp, asked the pros and cons for both options are presented and available on the
website.
B. 7& Street Right -of -Way Acqu.1sition.
City Attorney MacArthur reviewed the staff report. CM Darkenwald asked when the last time the city
has condemned a property. City Engineer Wagner said for the Queers Avenue project.
Mayor Stockamp asked if Nagel[ will bill us separate for each property or one bill at the end. City
Attorney MacArthur said probably in batches.
CM Darkenwald motioned -to approve the proposal by I la ell A raisal,& Consulting to
complete all necessary appraisals for 70th street project. seconded by CM Warehime. All
in favor. Motion carried.
6.3 Consider State Aid Finance Pay ieq,uest-1998 Federally Financed Frail Project (Counter
Park to School Knoll Parr
City Engineer Wagner reviewed the pay request.
CM eidner motioned to approve the payment to State Aid Finance in the amount of
$616.21 for 1995 Trail Construction Project. seconded by CM Schroeder. All in favor.
Motion carried.
6,4 1-94 Coalition.
CM I arkenwald said the 1-94 Coalition is requesting attendance of officials on March 18 at 10 AM for
a Transportation Meeting at the Capitol. CM I arkenwald said he will be there and City Administrator
3ohnson said she will be attending.
7. ON Council a orfs and U dates.
7.1 Setting a Special Meeting with the Parks and Recreation reation ommis i qr _ regarding
remodeling of Prairie Center and Otsego Prairie Festival, and soccer fields.
Mayor sto i amp motioned to call a Workshop with the Parks and Recreation on March
o, 2013 at :30 PM to be held at City Hall to review the Otsego Prairie Center Meuse,
Otsego Prairie Festival and the soccer fields. seconded by Cif Warehimer All in favor.
[lotion carried.
S. .. Staff. Reports and [Jtdates.
City Administrator Johnson said the Hospital District has scheduled a public meeting on March 25 at
PM at the Hospital in Board Room A to discuss the recent action taken by the Board. Ms, Johnson said
the Wright County Economic Development Partnership will be holding a state of the cities this
Thursday. She gave the City Council ars update on intersection flooding that acquired this past
weekend; Public works staff had to clean out culverts at four intersections within the city.
9. Adjourn,.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime, All in favor.
Motion carried. Adjourned at 9:59 PM.
ATrEST:
Tami L fF, City Clerk