ITEM 3.2B SCC 8.8.2016 MinutesITEM 3_2B
SPECIAL CITY COUNCIL MEETING
PRAIRIE CENTER
August 8, 2016
8:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 8:00 PM.
Roll Call: Mayor Jessica Stockamp; Council members: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Adam Flaherty, Finance Director; Dan Licht, City
Planner; Ron Wagner, City Engineer; Kevin Lamson, Street Operations Manager; Ross Demant,
Parks and Recreation Director and Connie Schwecke, Administrative Assistant.
1. 2017 Budget Discussion.
City Administrator Johnson stated that the budget discussion for this meeting will include a
review of the tax levy, General Fund revenues, and the Park and Recreation budgets.
City Administrator Johnson and Finance Director Flaherty reviewed the draft tax levy and
presented funding scenarios for the Pavement Management and Capital Equipment reserve
funds. Option 3 of the scenarios is included in the tax levy. Future funding shortfalls and the
need to put a funding plan in place were discussed. The Council requested a summary levy
spreadsheet for discussion at a future meeting. The Council concurred with including option 3
in the tax levy for both the Pavement Management and Capital Equipment funds for now.
City Administrator Johnson gave an overview of the General Fund budget. She stated that no
new staff is requested, no new programs are proposed per previous Council discussion, a pay
plan increase of two percent is included, the employee insurance contribution remains the
same, and most department requests are consistent with last year after taking into account
price increases and growth related supply/service increases. She stated that the budget
increase appears higher than the actual increase because of the addition of existing items and
programs not previously included. She further stated that public safety contracts are increasing
$105,634 and worker's compensation is increasing $22,833.
City Administrator Johnson and Finance Director Flaherty reviewed the projected General fund
revenues for 2017. The Council concurred with the revenues as presented. A question was
asked about what is included in the reimbursements category. Finance Director Flaherty was
asked to provide that detail to the Council at the next budget meeting.
City Administrator Johnson, Finance Director Flaherty, and Parks and Recreation Director
Demant reviewed the Park Maintenance, Recreation, and Prairie Center budgets. City
Administrator Johnson stated the budget as proposed allows for maintenance of City Parks
consistent with current maintenance standards. Parks and Recreation Director Demant
explained the need for the additional splash pad maintenance funds included in the budget.
The Council concurred with the Park Maintenance budget as proposed. City Administrator
Johnson stated that the City's $5,000 contribution to the Prairie Festival was accidentally
included in the Recreation budget twice; therefore, this budget will decrease by that amount.
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The Council concurred with the Recreation budget as proposed. The Council concurred with the
Prairie Center budget as proposed.
3. Adjourn.
Mayor Stockamp motioned to adjourn. Seconded by CM Darkenwaid. All in
favor. Motion carried. Adjourned at 9:15 PM.
ATTEST:
Tami Loff, City Clerk
Written By Connie Schwecke, Administrative Assistant
Mayor Jessica Stockamp
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