ITEM 3.7B Street Maintainence Project 16-050
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DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
September 12, 2016
ITEM #:
PRESENTER(s):
REVIEWED BY:
3.7 B
City Engineer Wagner
City Administrator Johnson
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of payment in the amount of $181,398.45 for the 2016 Street Maintenance
Project, City Project No. 16-05 to Caldwell Asphalt
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUNDMUSTIFICATION:
The 2016 Street Maintenance Project has been completed with the exception to a little striping. The fog
sealing portion of this project encountered some serious issues when attempting to fog seal Maciver
Avenue. In many areas the fresh sealed crack material started to stick to vehicle tires and pull out. It was
decided to forgo the remaining fog sealing portion of the project to avoid further damage to the crack
filling and so that the money for fog sealing could be used to seal coat Maciver Avenue and repair the
damage. The cost of sealing Maciver Avenue is reflected in the Change Order. A portion of the City's
stockpiled seal coat aggregate material was used.
We recommend a payment of $181,398.45 at this time.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
List: Partial Pay Estimate #1
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve payment to Caldwell Asphalt in the amount of $181,398.45 for the 2016 Street
Maintenance Project, City Project No. 16-05.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
201 Pavement Management Fund
❑ NO
PAY ESTIMATE #1
CITY OF OTSEGO
2016 Street Maintenance Project
City Project # 16-05
September 8, 2016
Honorable Mayor & City Council
City of Otsego
13400 90th Street NE
Otsego, MN 55330
RE: 2016 Street Maintenance Project
Contractor: Caldwell Asphalt
ContractAmount: $192,490.25
Award Date: June 18, 2016
Completion Date: Sepember 15, 2016
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Caldwell Asphalt
Bid Schedule "A" - Fog and Seal Coat
ITEM
NO.
I ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1 H DILUTED
39,712
GAL
$1.30
$ 51,625.60
4,750
$ 6,175.00
2
BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)
13,090
GAL
$2.38
$ 31,154.20
13,090
$ 31,154.20
3
SEAL COAT AGGREGATE FA-2
62,327
SY
$1.00
$ 62,327.00
62,327
$ 62,327.00
4
TRAFFIC CONTROL
1
LS
$12,500.00
$ 12,500.00
0
$ 4,300,00
Total Bid Schedule "A" $ 157,606.80 $ 103,966.20
Bid Crhedu!e "B"
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
5
PAVEMENT MESSAGE (ARROW) - PAINT
127
EACH
$ 55,00
$ 6,985.00
118
$ 6,490.00
6
4" DOUBLE SOLID LINE YELLOW - PAINT
69,203
LF
$ 0.11
$ 7,612.33
66,535
$ 7,318.85
7
4" BROKEN YELLOW - PAINT
1,614
LF
$ 0.06
$ 96.84
2,730
$ 163.80
8
4" SOLID LINE YELLOW - PAINT
11,612
LF
$ 0.06
$ 696.72
10,260
$ 615.60
9
4" SOLID LINE WHITE - PAINT
139,882
LF
$ 0.06
$ 8.392.92
130,030
$ 7,801.80
10
4" BROKEN LINE WHITE - PAINT
1,536
LF
$ 0.06
$ 92.16
370
$ 22.20
11
12" SOLID LINE WHITE - PAINT
1,119
LF
$ 1.98
$ 2,215.62
1,970
$ 3,900.60
12
24" SOLID LINE WHITE - PAINT
866
LF
$ 2.97
$ 2,572.02
1,080
$ 3.207.60
13
24" SOLID LINE YELLOW - PAINT
421
LF
$ 2.64
1$ 1,111.44
491
$ 1,296.24
14
CROSSWALK MARKING 3'X6'BLOCKS) -PAINT
3,096
1 SF
$ 1.65
$ 5,108.40
3.096
$ 5,108.40
Total Bid Schedule "B" $ 34,883.46 $ 36,926.09
Change Order
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
I UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)
10,688
GAL
$2.38
$ 25,437.44
1 10,688
$ 25,437.44
2
SEAL COAT AGGREGATE (FA-2)
48,407
1 SY
1 $1.001
$ 48,407.00
1 48,407
$ 48,407.00
3
DEDUCT FOR CITY SUPPLIED AGGREGATE
48.407
1 SY
1 -$0.4706
$ 22,780.00
48,407
$ 22,780.00
Total Bid Schedule "A" $ 61,064.44 $ 51,064.44
Copy of OT387-2016 SMP PE PE - 1
PAY ESTIMATE #1
CITY OF OTSEGO
2016 Street Maintenance Project
City Project # 16-05
Bid Schedule "A"
Bid Schedule "B"
Change Order
TOTAL ALL BID SCHEDULES
TOTAL WORK COMPLETED TO DATE
LESS RETAINAGE (5%):
WE RECOMMEND PAYMENT OF:
APPROVALS:
CONTRACTOR: CALDWELL ASPHALT
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Signed:
Title: Date
ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC.
Certification by Engineer: We recommend payment for work and quantities as shown.
OWNER: CITY OF OTSEGO
Date
Date
$ 167,606.80
$
103,966.20
$ 34,883.45
$
36,926.09
$ 61,064.44
$
61,064.44
$ 243,554.69
$
190,945.73
$ 190,945.73
$9,647.29
$ 181,398.46
Copy of OT387-2016 SMP PE PE - 2