08-29-16 Special City Council MinutesITEM 3_21D
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
AUGUST 29, 2016
*6:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:23 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Jason
Warehime, Absent: Councilmembe'r Tom Darkenwald. Staff: Lori Johnson, City Administrator;
Adam Flaherty, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer and
Tami Loff, City Clerk.
1. 2017 Budget Discussion.
City Administrator Johnson reviewed the draft General Fund budgets as followed.
City Council: The City Council concurred to reduce WCAT to $1,000 and to move this line item
to contracted services. City Administrator Johnson stated the need to have the city code
codified. She received a proposal from the League of Minnesota Cities in the amount of
$25,000. She recommended that the Council do an RFP if they agree to codify the code. The
City Council concurred to have City staff conduct additional research and report to the Council
at a future meeting. City Administrator Johnson stated if codification is approved, funding could
be allocated from the 2017 Council Contingency or the project could be delayed until 2018.
Administration: City Administrator Johnson reviewed the Administration budget in detail. She
reviewed an option to reduce the newsletter budget by $3,800 by using Prime Advertising. This
would give the city a quarterly eight page colored newsletter with articles provided by the city
and advertising for local businesses. The City Council reviewed samples of Champlin and Maple
Grove newsletters. The City Council concurred and recommended inviting Prime Advertising to
the October 29 Otsego businesses meet and greet.
Elections: City Clerk Loff reviewed the request by Wright County to upgrade the city election
tabulator machines to DS200 by the 2018 elections. The current estimated cost of each
tabulator is around $6,700. She further reviewed the option to possibly purchase used
refurbished machines at $1,000 off that price. City Clerk Loff is also recommending looking at
adding an additional precinct in 2018. The City Council agreed as presented. This item will be
reviewed further during the CIP discussion.
Assessing: The City Council agreed to reduce the building permit charge from $50 to $25 when
the fee schedule is approved to eliminate the GIS component and to be consistent with the
County fee.
Finance: Finance Director Flaherty reviewed the finance budget which included a proposal from
KDV for auditing services. Finance Director Flaherty is recommending a three year contract with
KDV. The City Council agreed the with finance budget as presented. Finance Director Flaherty
will bring back proposal from KDV to a future consent agenda for approval.
The City Council agreed with the draft budgets for Information Technology, Legal, City Hall &
Public Works Building, Old Town Hall, Heritage Preservation Commission and Planning
Commission as presented.
Planning: City Administrator Johnson stated the need for code enforcement software. She
reviewed the quote from Permit works in the amount of $8,000. This was originally budgeted in
2014 but never purchased. The City Council agreed with the planning budget with the purchase
of the code enforcement software in 2016 funded by the General fund.
Economic Development: The City Council agreed with this budget as presented.
Finance Director Flaherty distributed property tax levy calculations. After review, the City
Council suggested using the $5,512,402 levy. City Administrator Johnson discussed the fire
station, debt levy included in the projections. She stated using that timeline, determining the
location of the station needs to start soon. There was discussion on a fire station study. The
City Council concurred to have City Administrator Johnson draft an RFP for a Fire Station Study.
2. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion
carried. Adjourned at 8:27 PM.
ATTEST:
Tami Loff, City Clerk
*Directly following the special 5:30 pm City Council meeting.
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