ITEM 3.4D Street Maintenance Project 16-050t-eoo
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
September 26, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
Finance Director Flaherty
3.4D
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of the Final payment in the amount of $19,034.29 for the 2016 Street
Maintenance Project, City Project No. 16-05 to Caldwell Asphalt
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
The 2016 Street Maintenance Project has been completed. The fog sealing portion of this project
encountered some serious issues when attempting to fog seal Maciver Avenue. In many areas the fresh
sealed crack material started to stick to vehicle tires and pull out. It was decided to forgo the remaining
fog sealing portion of the project to avoid further damage to the crack filling and so that the money for
fog sealing could be used to seal coat Maciver Avenue and repair the damage. The cost of sealing Maciver
Avenue is reflected in the Change Order. A portion of the City's stockpiled seal coat aggregate material
was used.
Total Construction Cost is $200,432.73. Original total bid was $198,104.09.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
• Final Pavment (Pav Estimate
POSSIBLE MOTION
Please word motion as you would 11 kei it to appear in the minutes.
Motion to approve Final Payment to Caldwell Asphalt in the amount of $19,034.29 for the 2016 Street
Maintenance Project, City Project No. 16-05.
BUDGET INFORMATION
FUNDING: BUDGETED: x YES
201 Pavement Management Fund
❑ NO
FINAL PAYMENT
CITY OF OTSEGO
2016 Street Maintenance Project
City Project # 16-05
September 21, 2016
Honorable Mayor & City Council
City of Otsego
13400 90th Street NE
Otsego, MN 55330
RE: 2016 Street Maintenance Project
Contractor: Caldwell Asphalt
Contract Amount: $192,490.25
Award Date: June 18, 2016
Completion Date: Sepember 15, 2016
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Caldwell Asphalt
Bid Schedule "A" - Foo and Seal Coat
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
BITUMINOUS MATERIAL FOR FOG SEAL- CSS-1H DILUTED
39,712
GAL
$1.30
$ 51,625.60
4,750
$ 6,175.00
2
BITUMINOUS MATERIAL FOR SEAL COAT CRS-2P)
13,090
GAL
$2.38
$ 31,164.20
13,090
$ 31,154.20
3
SEAL COAT AGGREGATE (FA-2)
62,327
SY
$1.00
$ 62,327.00
62,327
$ 62,327.00
4
TRAFFIC CONTROL
1
LS
$12,600.001
$ 12,500.00
1.000
$ 12,500.00
Total Bid Schedule "A" $ 157,606.80 $ 112,156.20
Rid Rnhedula "R" - Sfrininn
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USEDTO
DATE
I EXTENSION
5
PAVEMENT MESSAGE (ARROW) - PAINT
127
EACH
$ 55.00
$ 6,985.00
118
$ 6,490.00
6
4" DOUBLE SOLID LINE YELLOW - PAINT
69,203
LF
$ 0.11
$ 7,612.33
66,535
$ 7,318.85
7
4" BROKEN YELLOW - PAINT
1,614
LF
$ 0.06
$ 96.84
2,730
$ 163.80
8
4" SOLID LINE YELLOW - PAINT
11,612
LF
$ 0.06
$ 696.72
10,260
$ 615.60
9
4" SOLID LINE WHITE - PAINT
139,882
LF
$ 0.06
$ 8,392.92
130,030
$ 7,801.80
10
4" BROKEN LINE WHITE - PAINT
1,536
LF
$ 0.06
$ 92.16
370
$ 22.20
11
12" SOLID LINE WHITE - PAINT
1,119
LF
$ 1.98
$ 2,215.62
1,970
$ 3,900.60
12
24" SOLID LINE WHITE - PAINT
866
1 LF
$ 2.97
$ 2,572.02
1,080
$ 3,207.60
13
24" SOLID LINE YELLOW - PAINT
421
LF
$ 2.64
$ 1,111.44
491
$ 1,296.24
14
CROSSWALK MARKING (3'X6' BLOCKS)- PAINT
3,096
SF
$ 1.65
$ 5,108.40
3,876
$ 6,395.40
Total Bid Schedule "B" $ 34,883.45 $ 37,212.09
Chance Order
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)
10,688
GAL
$2.38
$ 25,437.44
10,688
$ 25,437.44
2
SEAL COAT AGGREGATE (FA-2)
48,407
SY
$1.00
$ 48,407.00
48,407
$ 48,407.00
3
DEDUCT FOR CITY SUPPLIED AGGREGATE
48,407
SY
-$0.4706
$ (22,780.00)
48,407
$ 22,780.00)
4
REDUCTION IN FOG SEALING QUANTITY
-34,962
SY
$1.30
$ 45,450.60
0
$
Total Bid Schedule "A" $ 6,613.84 $ 51,064.44
OT387-2016 SMP PE.xlsx PE - 1
FINAL PAYMENT
CITY OF OTSEGO
2016 Street Maintenance Project
City Project # 16-05
Bid Schedule "A"
Bid Schedule'B"
Change Order
TOTAL ALL BID SCHEDULES
TOTAL WORK COMPLETED TO DATE
LESS PAYMENT #1
WE RECOMMEND PAYMENT OF:
Please verify the amount of previous payments, and the receipt of the following items prior to making payment.
1. Certificate of claims payment (lien waiver),
2. Affidavit of payment of States taxes (MN State TAX Form IC 134),
3. Letter of consent from surety firm.
APPROVALS:
CONTRACTOR: CALDWELL ASPHALT
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Title:
ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC.
Certification by Engineer: We recommend payment for work and quantities as shown.
Date
OWNER: CITY OF OTSEGO
$ 167,606.80
$
112,156.20
$ 34,883.45
$
37,212.09
$ 5,613.84
$
51,064.44
$ 198,104.09
$
200,432.73
$ 200,432.73
$181,398.45
$ 19,034.29
OT387-2016 SMP PE.xlsx PE-2