ITEM 3.4C Street Improvement Project 16-02A
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
September 26, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
Finance Director Flaherty
3.4C
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of payment in the amount of $334,165.78 for Quaday Avenue NE
Improvements, City Project No. 16-02 to Douglas -Kerr Underground, LLC.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
This payment is being made for work completed through September 15th, 2016. Douglas -Kerr
Underground, LLC and their subcontractors have completed all the clearing and grubbing, 100% of the
watermain, sanitary sewer and storm sewer installation. The street has been brought up to subgrade
and the aggregate base has been started. All the concrete curb and gutter has been installed.
The remaining aggregate base and first lift of pavement is scheduled to be placed by the end of the day
9/23/16 weather pending.
This payment includes Work Order #1 in the amount of $78,882.72 for the additional subgrade
correction and common borrow due to additional topsoil and muck excavations. Subgrade correction is
estimated at 2,224 CY, an increase of 1,324 CY from planned quantity. The common borrow is
estimated at 8,950 CY, an increase of 7,654 CY.
The project costs were originally estimated at $635,393.00 in the feasibility report. Of this, the City
secured a DEED Grant for up to $317,696 and the other % of the $635,393 or $317,696 was to come
from City assessment of $163,485.45 to P&F Machining, and the remaining Outlot to be sold by the City
for $154,211.
This pay estimate (#1) is for $334,165.78. Total original contract amount of the project was $426,253.34
(base bid, no sidewalk or trail). With the Work Order #1 the total contract amount is now $505,136.06.
SUPPORTING DOCUMENTS: X ATTACHED NONE
Work Order No. 1
Pav Estimate No. 1
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve payment to to Douglas -Kerr Underground, LLC. in the amount of $334,165.78 for the
Quaday Avenue NE Improvements, City Project No. 16-02.
BUDGET INFORMATION
FUNDING: BUDGETED:
No
Special Assessments Fund balance from the City's Capital Improvement
DEED Grant Revolving Fund was used to finance this project.
STATE AID FOR LOCAL TRANSPORTATION Rev .July2010
WORK ORDER FOR MINOR EXTRA WORK Page 1 of 1
SP N/A
Minn. Proj. No. N/A _
WO No. 1
Project Location: Quaday Avenue, south of 85th Street, Otsego, MN
Local Agency: City of Otsego
Local Project No. 16-02
Contractor: Douglas -Kerr Underground, LLC
Contract No.
Address/City/State/Zip: Mora, MN 55051
Total Work Order Amount $ $ 78,882.72
i
At the direction of the Engineer, the Contractor performed the extra work as described below
necessary to fully complete the Project as contemplated and within the allotted time frame.
Soil boring used to determine depth of topsoil or removal of any poor soils shows
approximately 12" of topsoil to be removed. Upon grading the site depths of topsoil
increased up to 3-1/2' to 4' deep as approaching the west and south property lines. The
depth of the muck material near the wetland was also much greater than anticipated and for
a larger area too.
Because of the thicker topsoil and additional muck additional subgrade correction and
common borrow is necessary.
Per the contract, the additional topsoil removal and muck excavation are paid as subgrade
correction. Subgrade correction is estimated at 2,224 CY, an increase of 1,324 CY from
planned quantity. The common borrow is estimated at 8,950 CY, an increase of 7,654 CY.
This Work Order does not change Contract Time.
1A/r.rL n-4—, 41 __ 4r4ri 4innni Ciihrrrnrlc ('.nrrarfinn
Estimate Of Cost: (include any increases or decreases in contract items, any negotiated or force account items.)
**Group/F
unding
Category
Item No.
Description
Unit
Unit Price
+ or—
Quantity
+ or —
Amount $
2105.507
Subgrade Correction (EV)
CY
$2.81
1,324
$3,720.44
2105.523
Common Borrow (LV)
CY
$9.82
7,654
$75,162.28
Net Change for Change Order #1
$78,882.72
"GrouolFundina category is required for Federal Aid projects
Due to this change, the contract time: (check one)
(x) Is NOT changed ( ) May be revised as provided in Mn/DOT Specification 1806
( ) Is Increased by . Working Days ( ) Is Increased by Calendar Days
( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days
Approved by Project Engineer:
Print Name:
Approved by Contractor:
Print Name:
Date:
Phone:
Date:
Phone:
PAY ESTIMATE #1
CITY OF OTSEGO
Quaday Avenue NE Improvements,
Project 16-02
September 21, 2016
Honorable Mayor & City Council
City of Otsego
13400 90th Street
Otsego, MN 55330
RE: Quaday Avenue Improvement Project, Improvement Project 16-04
Contractor: Douglas -Kerr Underground, LLC
Contract Amount: $426,253.34
Award Date: June 20, 2016
Completion Date: September 15, 2016
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Douglas -Kerr Underground, LLC
Rill Rch-lnla "A" . Rfraafc
Bill
NO.
v^
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
1
Mobilization
1
LS
$55,973.60
$ 55,973.60
0.50
$ 27,986.80
2
Clearing and Grubbing
1
LS
$4,000.00
$ 4,000.00
1
$ 4,000.00
3
Remove Curb & Gutter
106
LF
$3.38
$ 358.28
101
$ 341.38
4
Sawing Bit Pavement Full Depth)
136
LF
$3.68
$ 500.48
50
$ 184.00
5
1 Bituminous Pavement Removal
225
SY
$2.21
$ 497.25
111
$ 245.31
6
Common Excavation P
2,608
CY
$7.88
$ 20 551.04
2 608
$ 20 551.04
7
Subgrade Correction E
900
CY
$2.81
$ 2,529.00
900
$ 2,529.00
8
Common Borrow L
1,296
1 CY
$9.82
$ 12,726.72
1,296
$ 12,726.72
9
Salvaged Topsoil From Stockpile L
862
CY
$2.48
$ 2,137.76
$
10
Aggregate Base Class 5 Mod
2,251
TON
$14.08
$ 31 694.08
1,504
$ 21,176.32
11
Mill Bituminous Surface 1.5"
17
SY
$16.01
$ 272.17
$ -
12
Bituminous Material For Tack Coat
335
GAL
$3.04
$ 1,018.40
$
13
Type SP 9.5 Wearing Course Mixture 3,C
525
TON
$63.82
$ 33,505.50
$
14
Type SP 12.5 Non Wear Course Mixture 3,C
875
TON
$60.40
$ 52,850.00
$
15
RetainingWall
400
SF
$28.00
$ 11,200.00
314
$ 8,792.00
16
Concrete Curb & Gutter Design B618
1,570
LF
$11.15
$ 17,505.50
1,582
$ 17,639.30
17
7" Concrete Valley Gutter
172
1 SY
$63.00
$ 10,836.00
145.05
$ 9,138.15
18
4" Bituminous Curb
435
LF
$3.47
$ 1,509.45
$
19
Traffic Control
1
LS
$750.00
$ 750.00
0.75
$ 562.50
20
Sign Panels, Type C
61
SF
$50.00
$ 3,050.00
$ -
21
Silt Fence, Type MS
1,493
LF
$1.50
$ 2,239.50
1,417
$ 2,125.50
22
Storm Drain Inlet Protection
8
EACH
$250.00
$ 2,000.00
2
$ 500.00
23
Stabilized Construction Exit
1
LS
$1,260.00
$ 1,260.00
$ -
24
Turf Establishment
1
LS
$5,920.00
$ 5,920.00
$
25
Erosion Control Blanket - Category 2
150
SY
$2.50
$ 375.00
$
26
Pavement Message
4
EACH
1 $75.00
$ 300.00
$
27
4" Double Solid Line Yellow - Paint
800
LF
$0.80
$ 640.00
$
28
4" Solid Line White - Paint
1,800
LF
$0.40
$ 720.00
$
Total Bid Schedule "A" $ 276,919.73 $ 128,498.02
S:\Municipal\AOTSEGO\394\CONSTRUCTION\PAY ESTIMATES\0T3R&PE.1lsx
PAY ESTIMATE #1
CITY OF OTSEGO
Quaday Avenue NE Improvements,
Project 16-02
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE
CONTRACT
AMOUNT
USED TO
DATE
EXTENSION
29
18" RC Flared End Section
1
EACH
$710.60
$ 710.60
1
$ 710.60
30
15" RC Pipe Sewer Design 3006 CL V all depths)
655
LF
$25.15
$ 16,473.25
645
$ 16,221.75
31
18" RC Pipe Sewer Design 3006 CL V all depths)
399
LF
$25.40
$ 10,134.60
391
$ 9,931.40
32
4" Insulation
4
SY
$25.95
$ 103.80
4
$ 103.80
33
Construct Drainage Structure Design 2' X 3'
3
EACH
$1,400.85
$ 4,202.55
3
$ 4,202.55
34
Construct Drainage Structure Design 48-4020
4
EACH
$1,865.40
$ 7,461.60
4
1 $ 7,461.60
35
Construct Drainage Structure Design 60-4020
1
EACH
$2,938.75
$ 2,938.75
1
$ 2,938.75
36
Articulated Interlocking Block Open Cell, Type A
8
SY
$187.45
$ 1,499.60
14
$ 2,624.30
Total Bid Schedule "B" $ 43,524.75 $ 44,194.75
Bid Schedule "C" - Watermain
NO.
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMOUNT
DATE
EXTENSION
37
Connect To Existing 8" Watermain
2
EA
$0.01
$ 0.02
2
$ 0.02
38
Salvage And Reinstall Hydrant, 6" Pipe And 6" Gate Valve
1
EA
$1,019.92
$ 1,019.92
1
$ 1,019.92
39
Hydrant
3
EA
$3,921.35
$ 11,764.05
3
$ 11,764.05
40
8" Watermain Ductile Iron Cl 52
1,040
LF
$35.85
$ 37,284.00
990
$ 35,491.50
41
6" Watermain Ductile Iron Cl 52
332
LF
$28.45
$ 9,445.40
270
$ 7,681.50
42
8" Gate Valve And Box
4
EA
$1,999.35
$ 7,997.40
4
$ 7,997.40
43
6" Gate Valve And Box
4
EA
$1,393.95
$ 5,575.80
4
$ 5,575.80
44
Watermain Fittings
1,520
LBS
$2.58
$ 3,921.60
1,520
$ 3,921.60
Total Bid Schedule "C" $ 77,008.19 $ 73,451.79
NO.
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMOUNT
DATE
EXTENSION
45
Connect To Existing Sanitary Sewer
2
EA
$0.01
$ 0.02
2
$ 0.02
46
Casting Assembly
1
EACH
$1,152.50
$ 1,152.50
$
47
6" PVC Pipe Sanitary Sewer SDR 35
330
LF
$14.30
$ 4,719.00
255
$ 3,646.50
48
8" PVC Pipe Sanitary Sewer SDR 35
843
LF
$15.05
$ 12,687.15
853
$ 12,837.65
49
Standard 48" Diameter Sanitary Sewer Manhole
3
1 EA
1 $3,414.00
$ 10,242.00
3
$ 10,242.00
Total Bid Schedule "D" $ 28,800.67 $ 26,726.17
Work Order #1 -Additional Subgrade Correction
NO.
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMOUNT
DATE
EXTENSION
1
Subgrade Correction E
11324
CY
$2.81
$ 3,720.44
1,324
$ 3,720.44
2
Common Borrow L
7.654
CY
$9.82
$ 75,182.28
7,654
$ 75,162.28
Total Work Order#1 $ 78,882.72 $ 78,882.72
Bid Schedule "A"
$ 276,919.73
$ 128,498.02
Bid Schedule "B"
$ 43,524.75
$ 44,194.75
Bid Schedule "C"
$ 77,008.19
$ 73,451.79
Bid Schedule "D"
$ 28,800.67
$ 26,726.17
Work Order #1
$ 78,882.72
$ 78,882.72
TOTAL
$ 505,136.06
$ 3513753.45
S:\Municipal\AOTSEGO\394\CONSTRUCTION\PAY ESTIMATES\0T3REPE2(isx
PAY ESTIMATE #1
CITY OF OTSEGO
Quaday Avenue NE Improvements,
Project 16-02
Total Work Completed to Date
LESS 5% RETAINAGE
WE RECOMMEND PAYMENT OF:
APPROVALS:
CONTRACTOR: DOUGLAS-KERR UNDERGROUND, LLC
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Signed:
Title:
ENGINEER: HAKANSON ANDERSON
Certification by Engineer: We recommend payment for work and quantities as shown.
Signed:
Title: Date
OWNER: CITY OF OTSEGO
Sig
Title: Date
$ 351,753.45
$ 17,687.67
$ 334,165.78
S:\MunicipaMOTSEGO\394\CONSTRUCTION\PAY ESTIMATES\0T3RFZFEa1sx