ITEM 4.2 James Addition Improvements1 '01
OtseF o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE:
Public Works Ron Wagner, City Engineer October 12, 2015
PRESENTER(s): REVIEWED BY: ITEM H:
Ron Wagner, City Engineer Lori Johnson, City Administrator 4.2
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends adopting the assessment roll for the James Addition Improvements at the
individual parcel amount of $2,436.37 for 27 properties with primary access and $609.00 for 2 properties
with secondary access for a total of $66,999.99.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
Yes
BACKGROUND/JUSTIFICATION:
The James Addition Improvement project is complete. The project went well and attached are photos
showing the finished condition as of 1 week ago. City staff has reviewed the overall project costs versus
the feasibility estimated costs, which were $134,000 and $154,000, respectively. The costs for the paving
portion of the project were very close to the estimate included with the feasibility report as were project
administration and overhead costs for the project. Full depth patching quantities, subgrade excavation
and class 5 fill exceeded the contract amount but the project costs were less than the feasibility report.
With the additional full depth patching, subgrade excavation and class 5 fill, the project costs were
$10,868.59 above the approved contract or 10.36% but $20,000 or 15% below the feasibility reports
estimated project costs. (A summary is included). The assessments are 50% of the costs, and the city's
portion 50%. The actual assessments are approximately 15% less than those presented at the
improvement hearing in February.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List: Project Cost Summary —James Addition Improvement
Proposed Assessment Roll
Photos of James Addition after completed project
Resolution 2016-82
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RESOLUTION NO. 2016-82
RESOLUTION ADOPTING ASSESSMENT
WHEREAS, pursuant to proper notice duly given as required by law, the council
has met and heard and passed upon all objections to the proposed assessment for the
improvement of the James Addition Improvements.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
OTSEGO, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against the
lands named therein, and each tract of land therein included in hereby found to be
benefited by the proposed improvement in the amount of the assessment levied against
it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 10 years, the first of the installments to be payable on or before the first
Monday in January, 2017 shall bear interest at the rate of 3.00 percent per annum from
the date of the adoption of this assessment resolution. To the first installment shall be
added interest on the entire assessment from the date of this resolution until December
31, 2016. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certifications of the
assessment to the county auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the city clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and the owner may, at any time thereafter, pay to the city clerk the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of
the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding
year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the
county auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over in the same manner as other municipal
taxes. 11
Adopted by the council this 10th day of October, 2016.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk