ITEM 3.6 MMUA4
OtsegoTg
MINNESOTA
Request for
City Council Action
DEPARTMENT INFORMATION
ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE:
Utilities Safety Coordinator, Kurt October 24, 2016
Neidermeier
PRESENTER(s): REVIEWED BY: ITEM #:
Consent Agenda Administrator, Lori Johnson 3.6
AGENDA ITEM DETAILS
RECOMMENDATION:
Approval of Minnesota Municipal Utilities Association contract for safety training and program
management services for 2017 at contract price of $12,000.00.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
I
Yes
No
BACKGROUND/JUSTIFICATION:
The Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA)
expires December 31, 2016. The attached contract continues services through 2017 with a
recommended sixteen, 8 hour site visits for a price of $12,000.00. The price per visit is an increase from
$650.00 in 2016 to $750.00 in 2017. For reference, the 2016 contract identified twenty, 8 hour visits for
a contract price of $13000.00. The reduction in visits is agreeable as the job hazard assessments are
complete. Contract cost is divided between departments.
Services provided by MMUA are focused on safety management and training including site visits a
minimum of one day per month to complete safety training, facility safety reviews & audits, records
management and safety program development.
The Safety Committee recommends contract approval with MMUA in 2017 including sixteen, 8 hour
visits with the contract price of $12,000.00. The Public Works Subcommittee reviewed the 2017
contract at the October 18th meeting recommending approval.
SUPPORTING DOCUMENTS: (X) ATTACHED
• Contract
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve the Minnesota Municipal Utilities Association Safety Services contract commencing
January 1, ending December 31" 2017 for $12,000.00.
BUDGET INFORMATION
FUNDING: BUDGETED: (X) YES
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: October 13, 2016 Contract Number: 187-2017
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and the City of Otsego (Otsego), dated September 1; 2015, contract number
187-2016, is amended as follows:
PART I. Section 1.
2.d. SCOPE OF SERVICES: Visit Otsego for 16 visits (approximately 8 hours in a
one -day visit) from January 1, 2017 until December 31, 2017. The visits will be
made on Otsego premises unless circumstances lend a different location approved
by Otsego management.
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from January 1, 2017 until
December 31, 2017 (the "expiration date"), as described in PART I, Section 1.
above.
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Otsego shall
pay MMUA a fee of twelve thousand dollars and 00 cents ($ 12,000.00) for the
annual period January 1, 2017 to December 31, 2017. Such compensation shall
be due and payable according to the selected payment terms below.
Payment terms for the fees agreed to above shall be based on one of the
following options (select one):
❑ Annual Upfront Payment ($ 12,000.00)
❑ Quarterly Payments ($ 3,000.00 each)
Forrany term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro -rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Otsego
By
Title
Date
Minnesot fi'cipal Utilities Association
By
Title Executive Director
Date October 13, 2016