ITEM 3.2B 10.24.2016 MinutesITEM 3.26
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
OCTOBER 24, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Jason
Warehime and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Daniel Licht, City Planner;
Andy MacArthur, City Attorney and Adam Flaherty, Finance Director.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Charles Vonberg Senior Center update.
Senior Center Volunteer Charles Vonberg updated the City Council on current Senior Center
activities. Mr. Vonberg informed the Council that the senior programs are growing and
expanding. He discussed several of the current programs. Mayor Stockamp asked how the
senior center markets its programs. Mr. Vonberg stated at the Prairie Festival and through
word of mouth. He further stated he would like to see a senior director added. CM Schroeder
asked if he had talked to Parks and Recreation Director Demant about this. Mr. Vonberg said
he had not. The Council suggested he do so. CM Warehime asked whether a direct mailing to
seniors to advertise the programs was sent. Mr. Vonberg said no direct mailing was done. The
Council thanked Mr. Vonberg for his volunteer work with the senior center and for the update.
2. Consider agenda approval.
CM Warehime asked that item 3.3 Adopt City Council Logo Wear Purchasing Policy be moved to
item 7.3.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried 5-0.
3. Consent Agenda. Non -controversial items).
3.1 ADDrove Claims List.
3.2
Approve
City Council Meeting Minutes.
A. October 10, 2016 Meeting.
B. October 10, 2016 Special Meeting_
3.3
Adept
G5ty Council Leqe `"'ear P. Fchasing Policy. REMOVED
3.4
Approve
Resolution 2016-88 adopting_ assessment roll for Utility Connection Charges.
3.5
Approve
Pay Estimates and Change Orders.
A. Pay Request #7 for the West WWTF Digester Expansion Project.
3.6
Approve
2017 MMUA Contract.
3.7
Approve
East Facility Storage Tank Cleaning.
3.8
Approve
East Facility Process Monitoring Equipment.
3.9
Approval
of a PUD-CUP amendment for Martin Farms 3rd Addition allowing wetland buffer.
Requirements.
3.10 Received City Commission Meeting Minutes.
A. August 16, 2016 Parks and Recreation.
3.11 Adopt Ordinance 2016-12 amending the City Code regulating park hours.
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ITEM 3.26
3 12 Approve Prime Advertising Agreement for the Otsego View.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried. 5-0.
4. Public Hearings:
4.1 Benzinger Homes Vacation of portion of existing drainage and utility easement.
A. Comments by City Planner.
B. Mayor to open the Public Hearing.
C. Close the Public Hearing.
D. Approve Resolution 2016-89.
City Planner Licht presented the staff report. Mayor Stockamp asked if there were any public
comments submitted. City Administrator Johnson and City Planner Licht both stated no
comments were received. Mayor Stockamp opened the public hearing. There were no
comments. Mayor Stockamp closed the public hearing. CH Heidner asked if the house is on a
pipe. City Engineer Wagner stated that it is not; this is related to a maintenance process.
CM Darkenwald motioned to adopt Resolution 2016-89 vacation a portion of
existing drainage and utility easements within Kittredge Crossings 3rd Addition.
Seconded by CM Schroeder. All in favor. Motion carried 5-0.
5. Community Development:
5.1 Guardian Angels Riverview Landing.
A PUD Concept Plan for a senior housing facility to be known as Guardian Angels
Riverview Landing.
City Planner Licht presented the staff report. Dan Dixon, Chief Executive Officer, Guardian
Angels stated Guardian Angels is delighted to be developing in Otsego. He introduced Kris Neff,
Chief Operating Officer. He stated the first phase will be a four story building. They will
provide bus service for their campus; can help with the City with senior center activities, and
the partnership with park amenities. He stated they will sell bonds in July 2017 and be in the
ground by August. CM Darkenwald stated his Grandfather was at Guardian Angels and he is a
Guardian Angels volunteer. He stated he is excited for Guardian Angels to be in Otsego. He
discussed the previous zoning on this property, but stated he supports the project. CM Heidner
questioned the property tax status of this project. There was discussion related to the
previously approved incentives on this parcel. Mr. Dixon clarified that this $25,000,000 project
will pay property taxes and yes, they do want the incentives. CM Warehime stated his pleasure
with this project stating it is a win -win in this location. CM Schroeder asked about parking
issues with Cowboy Jacks and who would pay for the bridge to cross the park pond. Guardian
Angels will install the missing side of the street along the Cowboy Jacks parking lot an
expressed that they like having a restaurant close. City Planner Licht stated that park
improvements including determining who pays would be coordinated by the City. Concerns
about noise and memory care patients were raised by the Council. Mr. Dixon stated they have
safeguards in place.
CM Schroeder motioned to provide the developer favorable comment regarding the
proposed concept plan, subject to the stipulations outlined in the Planning Report
dated October 18, 2016. Seconded by CM Warehime. All in favor. Motion carried
5-0.
6. Public Works:
6.1 Valerius Agreement.
City Engineer Wagner presented the staff report. He stated he and the City Attorney met with
the property owners today. The property owners prefer that the work is completed this year so
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ITEM 3.213
that the renter isn't impacted and the contractor can see where water flows to lay tile in the
proper location. City Engineer Wagner recommended contracting with Burschville Construction
because they can complete the project this fall. City Attorney MacArthur stated he sent the
agreement to the property owners and further he recommends that the work be completed this
fall. CM Heidner questioned the value of getting another quote because of the large cost
difference between work in the fall and the spring. City Engineer Wagner explained possible
reasons for the higher cost indicating that other quotes would include those same costs. City
Attorney MacArthur stated that the low bidder may not have been familiar with state and
federal project requirements including prevailing wage. CM Schroeder asked if the property
owners understand that this is the main line only not the secondary line. City Engineer Wagner
stated that the second line wasn't brought up by the property owners. CM Schroeder
questioned Mary Valerius. Mr. Valerius stated they understood this was only for the main line
and that they would be required to pay 86 percent of the cost of the second line. City Engineer
Wagner stated Mr. Valerius is correct and stated that if the property owner (Valerius Meadows)
wished to also include the 2"d line he would recommend 14% if the project was done now. CM
Darkenwald asked for confirmation that this would be paid by MSA funds. City Administrator
Johnson stated that was correct.
CM Schroeder motioned to approve Minor Work Order No. 5 with Burschville
Construction for the installation of a new 8" draintile from 701" Street Pond #5 to
CSAH 37 ditch and an agreement between the City and Valerius Meadows, Inc.,
regarding the installation of the 8" draintile. Seconded by Mayor Stockamp. All in
favor. Motion carried 5-0.
7. Administration:
7.1 2017 Open Book Meeting Option.
City Administrator Johnson presented the staff report. After discussion, the Council felt
residents preferred to deal with the local council versus County officials.
CM Warehime motioned to decline the Open Book meeting option. Seconded by CM
Schroeder. All in favor. Motion carried 5-0.
7.2 Fire location study_ proposals.
City Administrator Johnson presented the staff report. Mayor Stockamp expressed a desire to
meet as a Council then with the three fire chiefs before doing this study. She felt staff could
draw the fire station location circles on a map instead using a consultant. City Administrator
Johnson stated that the Council should only proceed with the study if they agreed with the
methodology, were confident in the ability of the consultant, and were prepared to accept the
results. The Council discussed the Public Safety Commission's task of compiling and reporting
on response time results for all Otsego calls from all three fire departments. CM Warehime
indicated that the study should be completed in December. Upon further discussion, the City
Council concurred that the study be tabled until additional Council discussion takes place.
7.3 Adopt City Council Logo Wear Purchasing Policy.
CH Warehime asked for clarification of the button shirt language and if polo shirts are included.
City Administrator Johnson stated, yes, polo shirts are included and explained that the wording
is meant to exclude tee shirts. CM Warehime stated in the past he has purchased clothing and
had logo applied, would this be an option. City staff said yes wording can be added to clarify.
Mayor Stockamp motioned to approve with change as stated above. Seconded by
CM Warehime. All in favor. Motion carried.
8. City Council Reports and Updates.
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8.1 Commission Liaison Updates.
A. Heritage Preservation Commission Liaison Mayor Stockamp-
Mayor Stockamp said the commission is finishing the park signage project.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder said the commission looked at Norin Landing, signage and the dog park street
light request.
C. Planning Commission Liaison CM Heidner.
CM Heidner gave an update on the Planning Commission agenda items.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said the commission is working on CERT and reviewing ambulance coverage.
Other:
Mayor Stockamp gave an update on the ISD 728 boundary meeting she attended.
CM Warehime thanked City Administrator Lori Johnson for her service. The City Council agreed.
City Administrator Johnson said she appreciates it.
9. Staff Reports and Updates.
City Engineer Wagner gave some public works project updates.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 8:34 PM.
ATTEST:
Lori Johnson, City Administrator
Mayor Jessica Stockamp
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