ITEM 3.7 Interim City Administrator pay rateC.� tsTe F o
MIN NES OTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Legal
Andy MacArthur, City Attorney
November 14, 2016
PRESENTER(s): ,
REVIEWED BY:
ITEM #:
Consent Agenda
Adam Flaherty, Finance Director
3.7
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends that the pay for the City Finance Director during the time that he serves as Interim
City Administrator be established at Grade 21, Step 1 of the City's pay plan.
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No. No.
BACKGROUND/JUSTIFICATION:
The City Administrator recently resigned. At a special Council meeting on October 24, 2016 the City
Council appointed the Finance Director to serve as the Interim City Administrator and the City Attorney
was directed to make a recommendation regarding an acceptable increase in compensation for the
Finance Director during the interim assignment.
I have reviewed City Administrator salary surveys compiled by the League of Cities within the
approximate population range of Otsego. Otsego participated in this survey and is within the 10,000-
15,000 population range with a listed population of 14,968, Within outstate cities within that range
Otsego is in the high range. Within the survey of outstate cities of population from 15,000 to 20,000
Otsego is on the low range. The City of St. Michael has a City Administrator who also serves as Public
Works Director. St. Michael is comparable in population to Otsego at 16,801. The range for that position
is slightly higher than Otsego.
If the City were to hire an outside Interim City Administrator it would likely cost approximately $75.00
per hour or $150,000.00 per year.
The City Finance Director will have to take on considerable additional duties during the search time
period which most likely will be at least 3 to 4 months. He should be fairly compensated for those
additional duties. He has no prior experience serving as City Administrator for any considerable period
of time. My recommendation is that be paid at the adopted Grade 21, Step 1 City Administrator salary
retroactive to the date he assumed those duties, October 28.
I have discussed this with the City Finance Director and the amount is acceptable to him.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
Approved 2016 Pay Plan
Salary survey information.
MOTION: (Please word motion as you would like it to appear in the minutes.)
-Motion to establish the Finance Director's salary at Grade 21, Step 1 of the City's approved pay plan
during the assignment of the Interim City Administrator duties, retroactive to October 28, 2016.
BUDGET INFORMATION
FUNDING: BUDGETED:
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Salary Information Page 1 of 1
Print Close
Salaries: City/ County Admin./Manager/Coordinator
Top administrator in municipality, county or related government unit,
Organization
Pop Region # of Job Title
Range Min Range Max Actual Low Actual Actual Avg
HPW Diff' F/P FLSA Match Union License
Emp
High
1%
Brainerd
13,956 Central
1
City
Administrator
$97,916.84 $115,196.30 $115,196.30 $115,196.30 $115,196.30
40
F
E
E
N t
t
Buffalo
14,193 Central
1
city Administrator
$96,512.00 $123,302.40 $119,372.90 $118,372.80 $118,372.80
40
F
N
X
N
Fergus Falls
13,733 Central
1
city
Administrator
$77,001.60 $107,868.80 $107,868.80 $107,868.80 $107,868.80
40
F
N
E
N t
Hutchinson
14,073 Central
1
city
Administrator
$94,648.00 $136,056.00 $109,180.00 $109,180.00 $109,180.00
40
F
E
E
N
Monticello
11,501 Central
1
City
Administrator
$86,373.00 $112,285.00 $112,285.00 $112,285.00 $112,285.00
40
F
E
E
N t
t
North Branch
10,354 Central
1
City
Administrator
$79,181.00 $104,458.00 $102,250.00 $102,250.00 $102,250.00
40
F
E
X
N None t
<
Otsego
14,968 Central
1
City
Administrator
$102,720.00 $127,618.00 $127,618.00 $127,618.00 $127,618.00
40
F
N
X
N t
t
Average
$113,252,98
Aged Results: City/ County Admin./Manager/Coordinator
# of
Effective Actual Aged
Municipality
Date Months
Aging Average Average
Rate
Brainerd
04/29/16 -3
$115,196.30 $114,332.30
Buffalo
04/22/16 -3
$118,372.80 $117,485.00
Fergus Falls
06/21/16 -5
$107,868.80 $106,520.40
Hutchinson
04/19/16 -3
$109,180,00 $108,361.10
Monticello
04/13/16 -3
$112,285.00 $111,442.90
North Branch
05/18/16 -4
$102,250.00 $101,227.50
Otsego
04/20/16 -3
$127,618.00 $126,660.90
http://mn.surveynavigator.com/survey/v agesbenefits/salaries,aspx 11/2/2016
Salary Information
Page 1 of 1
Print Ciose
Salaries: City/ County Admin./Manager/Coordinator
Top administrator in municipality, county or related government unit.
Organization
Pop Region # of Job Title
Range Min Range Max Actual Low Actual Actual Avg
HPW Diff, F/P FLSA Match Union License
Emp
High
+/-
East Bethel
11,626 Metro
1
city Administrator
- $127,108.80 $127,108.90 $127,108.80 $127,108.80
40
F
X
E
X
Hugo
13,140 Metro
1
Ad Administrator ty
$104,143.00 $135,669.00 $135,668.00 $135,668.00 $135,668.00
40
F
E
E
N
Little Canada
10,036 Metro
1
city Administrator
$101,309.00 $121,571.00 $121,571.00 $121,571.00 $121,571.00
F
N
E
N
Mendota
Heights
11,766 Metro
1
City
Administrator
$122,500.00 $122,500.00 $122,500.00
F
E
E
N
Mounds
View
12,733 Metro
1
City
Administrator
$104,041.60 $130,062.40 $130,062,40 $130,062.40 $130,062,40
40
F
E
X
N
NortPaulhSt
12,006 Metro
1
City Manager
$104,000.00 $111,300,80 $111,300.80 $111,300.80 $111,300.80
40
F
E
E
X
Rogers
12,000 Metro
1
city
Administrator
$93,475.20 $113,994.00 $113,984.00 $113,984.00 $113,984.00
40
F
X
E
N None
1
Vadnais 13,143 Metro 1 City $105,809.60 $126,984.00 $123,427.20 $123,427.20 $123,427.20 40 F E X N `
Heights Administrator
Waconia 12,085 Metro 1 City Administrator $107,225,00 $126,147.00 $126,147.00 $126,147.00 $126,147.00 - F N E N
Average $123,529.91
Aged Results: City/ County Admin./Manager/Coordinator
# of Effective
Actual Aged
Municipality
Date Months Aging
Average Average
Rate
East Bethel
04/27/16 -3
$127,108.80 $126,155.50
Hugo
04/27/16 -3
$135,668.00 $134,650.50
Little Canada
05/03/16 -4
$121,571.00 $120,355.30
Mendota Heights
05/03/16 -4
$122,500.00 $121,275.00
Mounds View
04/27/16 -3
$130,062.40 $129,086.90
North St. Paul
04/26/16 -3
$111,300.80 $110,466.00
Rogers
04/25/16 -3
$113,984.00 $113,129,10
Vadnais Heights
04/29/16 -3
$123,427.20 $122,501.50
Waconia
04/29/16 -3
$126,147.00 $125,200.90
http://mn.surveynavigator.com/survey/Wagesbenefits/salaries.aspx I t/2/2016
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