ITEM 6.1 State Aid improvements/Specifications101
ots11.lw o
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
November 14, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
Adam Flaherty, Interim City
6.1
Administrator
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of Ordering of Plans and Specifications for Improvement of 85th St (84th St to
Page Avenue)
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
85th Street from 84th Street to Page Avenue is a State Aid street. The street was the 2"d State Aid street
completed in the City and the first urban section street. The street was constructed in 1993 and currently
has a Pavement Condition Index of 45. Records indicate the street received a seal coat in 2000 and again
in 2008. The street has been in preventative maintenance mode since then receiving asphalt patching
when needed.
The Capital Improvement Plan has the street being improved in 2017. The engineers estimate is attached.
No easements are necessary to complete the project which would consist of repairing any deficient curb
and gutter and catch basins. The surface of the street will be reclaimed, shaped and new asphalt placed
with new striping. All costs are to be paid for from the City's Municipal State Aid account which has
sufficient funds. The latest MNDOT traffic count has 3100 average daily traffic making this section of
street the busiest city street in Otsego.
Project costs are estimated to be $321,700.
Project timeline would be as follows:
Council Orders Plans and Specifications
Evaluate for curb and storm sewer issues
Prepare Plans and Specifications
Council Approves Plans and Specifications
& Orders Ad for Bids
Bid Opening
11/14/16
November
December/January
1/23/17
2/21/17
Council Awards Project 2/27/17
At this time we are estimating construction can be required to be completed in 20 working days with the
street closed.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
List: Engineers Estimate
Municipal State Aid Funding Summary
Resolution 2016-97
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve Resolution 2016-97 Ordering Plans and Specification for Improvement of 85th Street
between 841h Street and Page Avenue.
BUDGET INFORMATION
FUNDING: BUDGETED: x YES
Otsego Municipal State Aid
❑ NO
2017 State Aid Project
85th Street (Page Ave to 84th Street)
Reclamation
Estimated
Unit
Extended Total
Item Description
Quantity
Type
Cost per Unit
Per Unit
1 1/2" Wear Course
900
Tons
$ 65.00
$ 58,500.00
2" Base Course
1200
Tons
$ 60.00
$ 72,000.00
Full Depth Reclaim/Street Prep
9720
SY
$ 2.50
$ 24,300.00
Mill 1 1/2" Deep
180
SY
$ 5.00
$ 900.00
Tack Oil
535
Gallons
$ 3.00
$ 1,605.00
Salvage & Haul Reclaim
855
CY
$ 9.00
$ 7,695.00
Curb Removal
2100
LF
$ 5.00
$ 10,500.00
Curb Replacement
2100
LF
$ 20.00
$ 42,000.00
Storm Sewer Rehab
1
LS
$ 42,875.00
$ 42,875.00
Striping
8575
LF
$ 0.10
$ 857.50
Mobilization
1 LS $ 10,400.00 $ 10,400.50
Construction Total271,632.50
Overhead
15% $ 40,744.88
Project T.(2016Cost)
-IIIIIIIIIIHakanson
■N■Anderson
CITY OF
se o
MINNESOTA
State Aid -CIP
2014
Fund Balance
$1,614,798
Project
70th St SA Reimbursement #1
Estimated Cost
($104,382)
ProjectedYear Revenue
$493,335
70th St SA Reimbursement #2
($258,929)
Nashua Ave MS SA Reimbursement #1
($165,411)
70th St SA Reimbursement #3
($158,051)
2015
$1,421,360
70th St SA Reimbursement #4
($286,154)
$546,225
70th St SA Reimbursement #5
($794,850)
2016
$886,581
70th St SA Reimbursement #6
($442,509)
$560,677
70th St SA Reimbursement #7
($290,000)
2017
$714,749
85th St (Page to 84th St) Reclaim
($321,700)
$590,817
85th St (Nashua Ave to Mason Ave) Design
($100,000)
85th St (Nashua Ave to Mason Ave) ROW
($400,000)
2018
$483,866
85th St (Nashua Ave to Mason Ave)
Construction
($1,900,000)
$620,358
85th St (Nashua Ave to Mason Ave)
Observation, Staking and Contract Admin
($200,000)
2019
($995,776)
85th St (Nashua Ave to Mason Ave) Final Lift
($300,000)
$651,376
85th St (Nashua Ave to Page Ave)
Microsurface
($140,000)
2020
($784,401)
85th/Maclver
($1,000,000)
$683,945
2021
($1,100,456)
85th/Maclver
($1,750,000)
$718,142
2022
($2,132,314)
No Scheduled Project Yet
$0
$754,049
2023
($1,378,265)
No Scheduled Project Yet
$0
$784,211
2024
($594,055)
No Scheduled Project Yet
$0
$815,579
2025
$221,525
No Scheduled Project Yet
$0
$848,202
2026
$1,069,727
Queens Ave Reclaim
($300,000)
$882,130
2027 $1,651,857
Assumption on revenue of 5% increase per year based on population growth of City through 2022 then 4%
Project Costs of projects inflated for inflation at a rate of 3% per year .
** City is allowed to advance encumber upto 5 times their annual allotment — $ 2,954,085.00
11/3/20165;\Municipal\AOTSEGO\901\2016\CIP\2017 CIP State Aid2017 CIP State Aid
RESOLUTION NO. 2016-97
RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE IMPROVEMENT OF 85" STREET FROM 84T" STREET TO PAGE
AVENUE
WHEREAS, a resolution of the City Council adopted the 14t" day of
November 2016, ordering Hakanson Anderson to prepare plans and specifications
for the improvement of 85t" Street from 84t" Street to Page Avenue;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF OTSEGO, MINNESOTA:
1. Hakanson Anderson is hereby designated as the engineer for this
improvement, and are hereby directed and authorized to prepare plans and
specifications for the making of such improvement.
Adopted by the council this 14t" day of November 2016.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk