ITEM 6.2 Resolution 16-98otS11.1: O
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
November 14, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner, City Engineer
Adam Flaherty, Interim City
6.2
Administrator
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution ordering the preparation of a feasibility report regarding improvement of streets
within Wokson Hills (58th St, 59th St and Quenroe Avenue) and Autumn Woods (56th St, 57t1i St and
Quilley Avenue).
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
The streets within Wokson Hills and Autumn Woods Additions are paved. The existing roadway consists
of a 2 %" of bituminous surface approximately 24' feet wide. The pavements are 30 and 29 years old
respectively and are experiencing block, alligator, and thermal cracking due to its age. The value of
existing housing will be positively benefited by accessing a bituminous paved street in good condition.
The existing street surfaces of Wokson Hills and Autumn Woods have PCI (Pavement Condition Index)
Ratings of 54 and 66 respectively, which are below the average in the City of Otsego. Typically,
pavements within PCI Ratings of 50 or less are in their final stages of useful life and will need to be
reconstructed or overlayed in the very near future. Improving the streets prior to the PCI falling below a
PCI rating of 50 lessens the number and severity of interim patches or potholes repairs that will occur if
the pavement is allowed to deteriorate. It will also lessen the cost to complete the street renewal thus
the assessment amount.
Staff is requesting a feasibility report be completed to determine the best method of street renewal, the
estimated project costs, and the estimated assessments to the benefiting properties.
Potential Project timeline is as follows:
Council Orders Feasibility Report 11/14/16
Evaluate Project Condition for Areas in need of
Patches and center line culvers in need of replacement November/December
Council Received and Accepts Feasibility Report and
Sets Public Improvement Hearing Date
Public Improvement Hearing and
Order Plans and Specifications
Council Approves Plans and Specifications
and Orders Advertisement for Bids
Open Bids
Council Awards Project
Construction
Assessment Hearing
SUPPORTING DOCUMENTS: X ATTACHED
• Resolution 2016-98
• Estimate of Project Cost
• Photos of Wokson Hills Existing Pavement
• Photos of Autumn Woods Existing Pavement
12/12/16
1/23/17
2/13/17
3/21/17
3/27/17
May and June
August or September
❑ NONE
Motion:
Approve Resolution 2016-98 ordering the preparation of feasibility report regarding improvement of
streets within Wokson Hills (58th St, 59th St and Quenroe Avenue) and Autumn Woods (56th St, 57t' St
and Quilley Avenue).
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Assessments NO
Pavement Management Fund - 201
RESOLUTION NO. 2016 -98
RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE
IMPROVEMENT OF STREETS WITHIN
WOKSON HILLS (59T" ST, 58T" ST AND QUENROE AVENUE)
AND AUTUMN WOODS (56T" ST, 57T" ST AND QUILLEY AVENUE)
WHEREAS, it is proposed to improve streets within Wokson Hills (58th St, 59th St
and Quenroe Avenue) and Autumn Woods (56th St, 57th St and Quilley Avenue), which
are respectively thirty and twenty nine years old and are in need of improvement, and to
assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO,
MINNESOTA;
That the proposed improvement be referred to Hakanson Anderson for study and
that they are instructed to report to the council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is feasible and as
to whether it should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
Adopted by the council this 14th day of November, 2016.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
ot392Res_0rderingFeasRpt
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MINNESOTA) 0
2017 Renewal Project
Wokson Hills & Autumn Woods Additions
Overlay
Item Description
1/2" Overlay
Estimated
1750
.-
Tons
Cost per
Unit
$ 55.00
.-. Total
Per Unit
$ 96,250.00
3 1/2" Patch***
320
Tons
$ 80.00
$ 25,600.00
Full Depth Saw Cut
120
LF
$ 2.00
$ 240.00
Mill 1 1/2" Deep
850
SY
$ 5.00
$ 4,250.00
Remove Pavement
1550
SY
$ 5.00
$ 7,750.00
Tack Oil
990
Gallons
$ 3.00
$ 2,970.00
Subgrade Excavation ***
400
CY
$ 20.00
$ 8,000.00
Class 5 ***
380
Ton
$ 15.00
$ 5,700.00
Culvert Removal
0
LF
$ 5.00
$ -
Culvert Replacement
0
LF
$ 50.00
$ -
Shouldering
250
Ton
$ 25.00
$ 6,250.00
Striping
0
LF
$ 0.10
$ -
Turf Establishment
1
LS
$ 900.00
$ 900.00
Mobilization
Construction Total.4
Overhead
' • • 1 . •
1 LS $ 6,300.00 $ 6,300.00
1 11
15% $ 24,631.50
. I:. :� 1
Parcels
61 $ 1,594.32 EA
$ 97,253.37
*** Contingent on patching required Hakanson
ATHAnderson
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NAGELL APPRAISAL & CONSULTING
12805 Highway 55 Minneapolis: 952-544-8966
Plymouth, MN 55441 St. Paul 651-209-6159
Established in 1968 Central Fax 952-544-8969
Client: City of Otsego November 9, 2016
Attn: Andrew MacArthur, City Aty,
3601 Thurston Avenue North #103
Anoka, MN 55303
RE: A letter report regarding the special benefit if any for a street improvement project with patch and overlay.
Wokson Hills & Autumn Woods
Otsego, MN
Dear Andrew:
Thank you for your interest in obtaining services regarding the properties above. Per our conversation, you
indicated a preliminary opinion of market benefit if any to the adjoining properties in the above project.
Report Use: The report use is to assist the city for guidance regarding special assessment determination
for street improvement project.
Value Type: This report is not an appraisal, but rather provides a preliminary letter giving a general range
of market benefit if any for properties like those in the project area.
Property Description: About 60 residential parcels and lots with varying site sizes.
Contact for access, Not necessary.
Scope of Report: (1) Drive by viewing of the subject properties and view the neighborhood. (2) Note the
physical and/or economic factors that could affect the properties. (3) Comment on market benefit if any
based on observations of the market. (4) Provide a general range of benefit if any for properties like those in
the project area. No specific sales data will be collected for this assignment. The general market comments
are based on past appraisals, experience and market information.
Report Format: A Letter Report will be used. It has short statements and descriptions including
appropriate photos, maps and exhibits are included. A PDF copy of the report plus two hard copies of report
will be provided.
Fee: The fee is $900. Any meetings, owner contact, appraisal reports, any discovery, preparation and
testifying would be extra and billed at $150 per hour. Client named above is responsible for payment in a
timely manner.
Due Date: The report can be completed in 3 weeks or by 1-15-17 from signed confirmation.
Information needed 1 by the appraiser: Feasibility report, maps and description of before and after
conditions of the road project.
Our company has 12 employees and has been in business since 1968 and has sufficient knowledge,
experience, education, resources and contacts to competently complete this assignment. Neither the
employment to make this report, nor the compensation for it, is contingent upon the findings. If you agree to
the above terms, please sign below and return by fax or mail. If you have any additional questions, please
do not hesitate to contact me.
Sincerely,
Signature
William R. Waytas, SRA, CRP
Certified General 4000813, MN Date
www.nagelimn.com