ITEM 3.2A 11.14.2016 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
NOVEMBER 14, 2016
7:00 PM
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Jason
Warehime. CM Tom Darkenwald arrived 7:02 PM.
Staff: Adam Flaherty, Finance Director; Ron Wagner, City Engineer; Daniel Licht, City Planner;
Andy MacArthur, City Attorney and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Thank you certificates to the Boy Scouts for the Otsego Pumpkin Patch
Event. This item will be tabled until the next meeting.
Mary Valerius, 13701 70th Street NE, stated he would like to comment on Item 5.1 at the time
of discussion.
2. Consider agenda approval.
City Clerk Loff noted an additional attachment for Item 6.2 was distributed at the dais this
evening as well as a WCAT email update to be discussed during the City Council Reports and
updates portion of the meeting. CM Heidner requested to move Item 3.12 for discussion to
Item 6.6 and Mayor Stockamp requested to add item 8.1 County Rd 38 Signage.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items]
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. October 24, 2016 6PM Meeting.
B. October 24, 2016 Meeting.
C. October 24, 2016 Special Meeting_
3.3 Authorize City Council special pay for October.
3.4 Adopt Resolution 2016-90 Canvass of Elections results.
3.5 Adopt Resolution 2016-91 Approving_ Pleasant Creek Farms 5th Addition Preliminary Plat
Extension.
3.6 Approve hire of P/R Recreation Leader.
3.7 Approve pay for Interim City Administrator.
3.8 Motion to cancel the second scheduled City Council meeting in December, 2016.
3.9 Approve Pay Estimates and Change Orders.
A. Pay Estimate #8 for 70th Street/CSAH 37.
B. Pay Estimate #1 for 70th Street Trail.
C. Pay Estimate #4 for 80th Street.
D. Pay Estimate #2 for Quaday Avenue.
E. Pay Estimate #8 West WWTF Digester Expansion.
F. Pay Estimate #2 East WWTF Oxidation Ditch Aerator.
G. Pay Estimate #2 for Interim E-8 Lift Station.
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3 10 Adopt Resolution 2016-94 Gateway North 3rd Addition — Duke Building #6 (Ruan) — Final
Acceptance.
3.11 Adopt Resolution 2016-95 Otsego Waterfront East 5th Addition (Accurate Home Care) —
Final Acceptance.
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CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
4. Public Hearing:
4.1 Consider petition for annexation of land abutting the existing city limits of the City of
Otsego in accordance with Minnesota Statutes 414.033 Subd. 2(3).
City Planner Licht presented staff report and City Attorney explained the process.
Mayor Stockamp opened the Public Hearing at 7:07 PM. Hearing no public comments Mayor
Stockamp closed the Public Hearing at 7:07 PM.
Brett Hockert, Chairman of Monticello Township Board, was present and stated they had no
objection.
CM Darkenwald motioned to adopt Ordinance 2016-13 annexing land located in
Monticello Township, Wright County, Minnesota pursuant to Minnesota Statutes
414.033, Subdivision 2 (3), permitting annexation by ordinance. Seconded by CM
Warehime. All in favor. Motion carried.
5. Legal.
5.1 Request Change for Valerius Meadows Agreement.
City Attorney MacArthur stated the Council approved an agreement with Valerius Meadows at
the last regular meeting which included a one year warranty on the proposed pipe construction.
He further stated that Valerius Meadows is requesting a change in the agreement to a three
year warranty. City Attorney MacArthur stated staff is not recommending that change. City
Engineer Wagner stated the one year warranty is typical for most cities and for most City
projects
Mary Valerius, 13701 70th Street NE, asking for extension of the warranty due to concerns that
if the coming year is dry, there will be no way to know whether or not the system is working.
Alan Valerius, 70th Street, questioned what the difference is between a one year and a three
year warranty. City Engineer Wagner explained the timing issues, timing with that contactor,
and needing to complete and close the project out before next summer and growing season.
After discussion the City Council concurred to stay with the with one year warranty.
6. Public Works:
6.1 Adopt Resolution 2016-97 ordering Plans & Specs for-85th Street (84th to Page).
City Engineer Wagner presented the staff report.
CM Darkenwald motioned to approve Resolution 2016-97 ordering Plans and
Specifications for Improvement of 851h Street between 84th Street and Page Avenue.
Seconded by CM Schroeder. All in favor. Motion carried.
6.2 Adopt Resolution 2016-98 ordering Feasibility Report for Street Improvements within
Wokson Hills and Autumn Woods.
City Engineer Wagner presented the staff report.
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CM Schroeder motioned to approve Resolution 2016-98 ordering the preparation of
feasibility report regarding improvement of streets within Wokson Hills (58th Street,
59th Street and Quenroe Avenue) and Autumn Woods (56th Street, 57th Street and
Quilley Avenue) and the Nagel Appraisal in the amount of $900.00. Seconded by CM
Darkenwald. All in favor. Motion carried.
6.3 Consider ordering Plans & Specs for Kadler Ave. Watermain Extension.
City Engineer Wagner presented the staff report. CM Warehime asked if future development has
been taken into effect with the pipe sizing for this extension. City Engineer Wagner said yes.
Mayor Stockamp motioned to order Hakanson Anderson to prepare Plans and
Specifications for Kadler Avenue Water Main Extension and Well #7 Improvements.
Seconded by CM Warehime. All in favor. Motion carried.
6.4 Consider ordering Feasibility Report for construction of Kadler Avenue from 70th Street to
75th Street. (Resolution 2016-99)
City Engineer Wagner presented the staff report. A potential property owner has petitioned the
City and submitted an $5,000 escrow for the city to prepare a feasibility report to determine the
cost of constructing the appropriate street section needed for development. Tom Bury, owner,
stated his company is looking at expanding from Rogers and would like to build on this site.
CM Schroeder motioned to approve Resolution 2016-99 ordering the City Engineer,
Hakanson Anderson Inc., to complete a Feasibility Report regarding improvements
of Kadler Avenue from 70th Street to 75th Street. Seconded by CM Darkenwald. All in
favor. Motion carried.
6.5 Consider ordering Plans and secs for 2017 Street Maintenance Projects.
City Engineer Wagner presented the staff report. CM Schroeder and CM Darkenwald stated they
will be abstaining from this vote due to proximity of the project.
CM Warehime motioned to approve for Hakanson Anderson to prepare Plans and
Specifications for the 2017 Street Maintenance Project. Seconded by Mayor
Stockamp. Motion carried 3-0. CM Schroeder and CM Darkenwald abstained.
6.6 Approve Agreement for 62"d Residents
CM Heidner just wanted clarification that all affected property owners will have to sign this
agreement. City Attorney said yes.
CM Heidner motioned to approve the agreement for the 62"d Street residents
provided signed by all five property owners affected. Seconded by CM Schroeder. All
in favor. Motion carried.
7. Administration:
7 1 Review Quotes of Professional Services for City Administrator Search.
Finance Director Flaherty presented the staff report. November 28, 2016 at 5:30 PM is already
scheduled for interviews; one of the firms is not able to attend that evening. The City Council
concurred to schedule December 5 at 6:00 PM.
CM Heidner motioned to call a Special Meeting December 5, 2016 at 6:00 PM at
Prairie Center for City Administrator Search Interview. Seconded by Mayor
Stockamp. All in favor. Motion carried.
8. Ci1y Council Reports and Updates.
8.1 County Road 38 signage update.
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Mayor Stockamp said the road signage for County Road 37 to County Road 38 was put up with
no notice to the city. City Engineer Wagner explained the renaming decision by the County to
change County Road 37 to 70th Street/County Road 38.
Other:
WCAT-update/email; Mayor Stockamp and Finance Director Flaherty gave an update.
9. Staff Reports and Updates.
No items.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 8:32 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
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