ITEM 4.1 Purchasing bus shelter0
OtSTY.F
O
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Parks & Recreation
Ross Demant, Parks &
November 28, 2016
Recreation Director
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ross Demant, Parks &
Adam Flaherty, Interim City
4.1
Recreation Director
Administrator
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approving the purchasing of a bus shelter and accessory equipment for a cost not to
exceed $10,000.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No I No
BACKGROUND/JUSTIFICATION:
Installation of a warming structure at the Prairie Park Ice Rinks was discussed during budget meeting for
2016 and at the 2016 October's Parks and Recreation Commission meeting. Two options were
discussed, the first being a temporary bus shelter type structure with infrared heat. This option would
not require staff and would require the structure to be constructed in such a way that it would be able
to be removed at the end of the season. The second option included renting a portable construction
trailer and staffing it certain hours throughout the week. A cost breakdown for the bus shelter is as
follows:
BUS SHELTER
Bus Shelter
$6,700
Heater
$470
Shipping
$800
Wiring for Heater
$1,400
Base Material
$600
TOTAL
$9,970
The installation a warming structure was brought to the Administrative Sub -Committee on November
16, 2016. After reviewing the two proposals the Administrative Sub -Committee recommended moving
forward with a bus shelter design as opposed to the warming house citing the long term cost savings
and the opportunity to have a shelter for skaters during all open hours. Staff is recommending
purchasing a new shelter verse retrofitting a used one due to expected work associated with retrofitting
the used shelter, and a possible lack of availability. Staff's initial estimates for the bus shelter that were
discussed at the Administrative Sub -Committee were $8,445. The current estimate is $9,970 this
increase in cost is due to Staff becoming more familiar with shelters and what type of structure would
be better suited for the location. Staff is currently still working with multiple vendors to ensure that the
City purchases the shelter at the lowest possible price. The vendors that have been contacted currently
estimate 3 to 8 weeks for delivery of the shelter. Staff is estimating the time to complete the assembly
of the shelter and the construction of the base at approximately 16 hours. The installation of the
infrared heater and corresponding electrical wiring is proposed to be completed by an electrician.
Staff is also recommending the cost for the shelter be taken from the fees collecting from the Roger's
Youth Hockey pull tab operations that are located in the City. Interim City Administrator Flaherty
reports that the fees collected from the pull tabs total over $14,000 of which $3,600 was authorized to
spend on the hockey boards in 2014.
Below is an example of what the proposed shelter would look like, the proposed dimensions are
5' Lx12' L.
Bus Stop Shelter with a Single
Opening & Dome Top
These modular prefabricated. dome top. single
opening bus shelters are ideal for providing shelter
for passengers to encourage the use of bus stops,
shuttle depots, railway stations and other similar
locations. Made of aluminum. and available in
several different sizes with the choice of an Austin
White or Quaker Bronze finish. each bus shelter is
structurally framed in with built-in lean rails. The
panels are made of 3116" clear tempered safety
glass, highly resistant to breakage, scratching,
salt and other destructive elements. Available with
or without an ADA compliant aluminum bench with
backrest.
k
Model ALS68A1D-8BA I Quaker Bronze
SUPPORTING DOCUMENTS: ATTACHED X NONE
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve the purchasing of a bus shelter and accessory equipment for a cost not to exceed
$10, 000.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund #205- Parks Capital Equipment No