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ITEM 1Ca p i t a l I m p r o v e m e n t P l a n Ci t y o f O t s e g o , M i n n e s o t a PR O J E C T S B Y F U N D I N G S O U R C E 20 1 7 2 0 2 6 th r u Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 So u r c e 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 # P r i o r i t y 20 3 - P a r k D e v e l o p m e n t 157,500 15 7 , 5 0 0 Tr a i l C o n s t r u c t i o n - C S A H 3 7 (O d e a n t o T H 1 0 1 ) PA R K - 2 0 1 8 - 0 2 n/ a 250,000 25 0 , 0 0 0 Tr a i l C o n s t r u c t i o n - 7 0 t h S T ( C R 1 9 to K i t t r e d g e ) PA R K - 2 0 1 8 - 0 3 n/ a 125,000 12 5 , 0 0 0 Tr a i l C o n s t r u c t i o n - C S A H 3 7 (M a c i v e r t o C S A H 1 9 ) PA R K - 2 0 1 9 - 0 2 n/ a 20 3 - P a r k D e v e l o p m e n t T o t a l 532,500 40 7 , 5 0 0 1 2 5 , 0 0 0 21 4 - F i r e R e s e r v e s 30,000 30 , 0 0 0 Fi r e S t a t i o n L o c a t i o n S t u d y BL D G - 2 0 1 7 - 0 1 n/ a 7,000,000 7, 0 0 0 , 0 0 0 Fi r e D e p a r t m e n t B u i l d i n g BL D G - 2 0 1 9 - 0 1 n/ a 21 4 - F i r e R e s e r v e s T o t a l 7,030,000 30 , 0 0 0 7 , 0 0 0 , 0 0 0 Un f u n d e d 40,200 40 , 2 0 0 El e c t i o n V o t i n g T a b u l a t o r s AD M I N - 1 8 - 0 1 n/ a 5,000,000 5, 0 0 0 , 0 0 0 Pu b l i c W o r k s B u i l d i n g E x p a n s i o n BL D G - 2 0 2 1 - 0 1 n/ a 25,000 25 , 0 0 0 Ph o n e S y s t e m R e p l a c e m e n t IT - 2 0 1 7 - 0 1 n/ a 10,000 10 , 0 0 0 Bu s i n e s s S e r v i c e s I n s t a l l a t i o n IT - 2 0 1 7 - 0 2 n/ a 25,000 25 , 0 0 0 Au d i o / V i s u a l S y s t e m s - P r a i r i e IT - 2 0 1 7 - 0 3 n/ a 10,000 10 , 0 0 0 Au d i o / V i s u a l S y s t e m s - C i t y H a l l IT - 2 0 1 8 - 0 1 n/ a 50,000 50 , 0 0 0 Se r v e r S y s t e m IT - 2 0 2 0 - 0 1 n/ a Un f u n d e d T o t a l 5,160,200 60 , 0 0 0 5 0 , 2 0 0 5 0 , 0 0 0 5 , 0 0 0 , 0 0 0 90 , 0 0 0 4 5 7 , 7 0 0 7 , 1 2 5 , 0 0 0 5 0 , 0 0 0 5 , 0 0 0 , 0 0 0 12,722,700 GR A N D T O T A L Tuesday, November 22, 20161 D e s c r i p t i o n Si x ( 6 ) - D S 2 0 0 V o t i n g T a b u l a t o r M a c h i n e s Th e C i t y c u r r e n t l y h a s f i v e ( 5 ) ta b u l a t o r m a c h i n e s a t t w o l o c a t io n s f o r t h r e e v o t i n g p r e c i n c t s . A s t h e C i t y c o n t i n u e s t o g r o w , t h e a d d i t i o n o f a n o t h e r v o t i n g p r e c i n c t w i l l n e e d t o b e c o n s i d ered. This re q u e s t i n c l u d e s t h e p u r c h a s e o f s i x ( 6 ) t a b u l a t o r m a c h i n e s , w h ic h w o u l d a c c o m m o d a t e f o r a n a d d i t i o n a l p r e c i n c t f o r t h e 20 1 8 e l e c t i o n s . Pr o j e c t # AD M I N - 1 8 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Wr i g h t C o u n t y h a s b e e n i n t a l k s o f r e q u i r i n g a l l g o v e r n m e n t e n t it i e s C o u n t y - W i d e t o u p g r a d e t o D S - 2 0 0 e l e c t i o n m a c h i n e s . Th i s r e q u e s t i s b a s e d o n t h e p u r c h a s e o f n e w m a c h i n e s , a s t h e a va i l a b i l i t y o f r e - f u r b i s h e d m a c h in e s i s u n k n o w n . C i t y s t a f f w i l l e x p l o r e o p t i o n s o f b o t h n e w a n d r e f u r b i s h e d m a c h i n e s a t t h e t ime of pu r c h a s e b a s e d o n a v a i l a b i l i t y . Th e S e c r e t a r y o f S t a t e i s a t t e m p t i n g t o g e t t h e L e g i s l a t u r e t o pr o v i d e s o m e f u n d i n g f o r t h i s e q u i p m e n t , w i t h t h e h o p e s o f a S t at e c o n t r i b u t i o n o f 7 5 % a n d a L o c a l c o n t r i b u t i o n o f 2 5 % . T h i s i s of co u r s e a b e s t - c a s e s c e n a r i o . NE W - $ 4 0 , 2 0 0 RE F U R B I S H E D - $ 3 4 , 2 0 0 CO S T S H A R E - $ 1 0 , 0 5 0 Us e f u l L i f e Pr o j e c t N a m e El e c t i o n V o t i n g T a b u l a t o r s Ca t e g o r y Equipment Ty p e Equipment To t a l C o s t $4 0 , 2 0 0 Co n t a c t City Administrator De p a r t m e n t Administrative Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 40,200 40 , 2 0 0 Eq u i p m e n t 40 , 2 0 0 40,200 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 40,200 40 , 2 0 0 Un f u n d e d 40 , 2 0 0 40,200 To t a l Tuesday, November 22, 20162 D e s c r i p t i o n Th e C i t y w i l l c o n t r a c t w i t h a p r o f e s s i o n a l s e r v i c e p r o v i d e r t h a t w i l l c o m p l e t e a c o m p r e h e n s i v e s t u d y t o d e t e r m i n e t h e m o s t a p p ro p r i a t e l o c a t i o n ( s ) f o r f u t u r e si t i n g o f F i r e S t a t i o n s w i t h i n the City of O t s e g o . Pr o j e c t # BL D G - 2 0 1 7 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Th e C i t y c u r r e n t l y c o n t r a c t s f o r fi r e p r o t e c t i o n s e r v i c e s f r o m th r e e s u r r o u n d i n g c o m m u n i t i e s . G i v e n t h e g r o w t h t h a t t h e C i t y i s e x p e r i e n c i n g , t h e n e e d f o r i n c r e a s e d f i r e p r o t e c t i o n s e r v i c e s is gr o w i n g . D e t e r m i n i n g t h e m o s t a p p r o p r i a t e l o c a t i o n s f o r f u t u r e si t i n g o f F i r e S t a t i o n s i s a n i m p o r t a n t p l a n n i n g c o m p o n e n t t o t he f u t u r e g r o w t h o f p u b l i c s a f e t y s e r v i c e s f o r t h e C i t y o f O t s e go. Us e f u l L i f e Pr o j e c t N a m e Fi r e S t a t i o n L o c a t i o n S t u d y Ca t e g o r y City Buildings Ty p e City Buildings To t a l C o s t $3 0 , 0 0 0 Co n t a c t City Administrator De p a r t m e n t City Buildings Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 30,000 30 , 0 0 0 Ci t y B u i l d i n g s 30 , 0 0 0 30,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 30,000 30 , 0 0 0 21 4 - F i r e R e s e r v e s 30 , 0 0 0 30,000 To t a l Tuesday, November 22, 20163 D e s c r i p t i o n Co n s t r u c t i o n o f F i r e H a l l B u i l d in g & E q u i p m e n t A c q u i s i t i o n Pr o j e c t # BL D G - 2 0 1 9 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Th e C i t y c u r r e n t l y c o n t r a c t s f o r fi r e p r o t e c t i o n s e r v i c e s f r o m th r e e s u r r o u n d i n g c o m m u n i t i e s . G i v e n t h e g r o w t h t h a t t h e C i t y i s e x p e r i e n c i n g , t h e n e e d f o r i n c r e a s e d f i r e p r o t e c t i o n s e r v i c e s is gr o w i n g . Th e C i t y p l a n s t o m e e t i n t e r n a l l y a n d t h e n w i t h t h e F i r e C h i e f s f r o m t h e t h r e e s u r r o u n d i n g C i t i e s w h o p r o v i d e f i r e p r o t e c t i o n se r v i c e s . T h e s e m e e t i n g s w i l l d e t e r m i n e t h e n e x t c o u r s e o f a c t i on in th i s p r o c e s s , w h i c h c o u l d b e t h e h i r i n g o f a p r o f e s s i o n a l s e r v i ce f i r m t o a i d i n s i t i n g o f t h e C i t y ' s f i r e p r o t e c t i o n f a c i l i t i es . Us e f u l L i f e Pr o j e c t N a m e Fi r e D e p a r t m e n t B u i l d i n g Ca t e g o r y City Buildings Ty p e City Buildings To t a l C o s t $7 , 0 0 0 , 0 0 0 Co n t a c t City Administrator De p a r t m e n t City Buildings Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 6,500,000 6, 5 0 0 , 0 0 0 Ci t y B u i l d i n g s 500,000 50 0 , 0 0 0 Eq u i p m e n t 7, 0 0 0 , 0 0 0 7,000,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 7,000,000 7, 0 0 0 , 0 0 0 21 4 - F i r e R e s e r v e s 7, 0 0 0 , 0 0 0 7,000,000 To t a l Tuesday, November 22, 20164 D e s c r i p t i o n Ex p a n s i o n o f P u b l i c W o r k s B u i l d i n g & G a r a g e Pr o j e c t # BL D G - 2 0 2 1 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Th e P u b l i c W o r k s b u i l d i n g w a s c o n s t r u c t e d i n 2 0 0 5 w i t h a 1 6 , 4 0 0 s f . v e h i c l e s t o r a g e a r e a , o f w h i c h i s c u r r e n t l y f i l l e d t o c a p a ci t y . T h e c u r r e n t b u i l d i n g w a s o r i g i n a l l y d e s i g n e d t o a c c o m m o d a te an ex p a n s i o n t o t h e N o r t h o f t h e e x i s t i n g b u i l d i n g . As t h e C i t y c o n t i n u e s t o d e v e l o p , s o d o e s t h e n e e d f o r t h e C i t y t o h a v e a d d i t i o n a l v e h i c l e s a n d e q u i p m e n t t o s e r v e t h e g r o w i n g i n f r a s t r u c t u r e a n d p o p u l a t i o n . I n o r d e r t o p r o v i d e i n d o o r s t o r age for th e a d d i t i o n a l v e h i c l e s a n d e q u i p m e n t , t h e g a r a g e w i l l n e e d t o be e x p a n d e d . Us e f u l L i f e Pr o j e c t N a m e Pu b l i c W o r k s B u i l d i n g E x p a n s i o n Ca t e g o r y City Buildings Ty p e City Buildings To t a l C o s t $5 , 0 0 0 , 0 0 0 Co n t a c t Public Works Supervisor De p a r t m e n t City Buildings Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 5,000,000 5, 0 0 0 , 0 0 0 Ci t y B u i l d i n g s 5, 0 0 0 , 0 0 0 5,000,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 5,000,000 5, 0 0 0 , 0 0 0 Un f u n d e d 5, 0 0 0 , 0 0 0 5,000,000 To t a l Tuesday, November 22, 20165 D e s c r i p t i o n Re p l a c e m e n t o f e x i s t i n g p h o n e s y s t e m s a t C i t y H a l l & P r a i r i e C e nt e r . Pr o j e c t # IT - 2 0 1 7 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Th e c u r r e n t p h o n e s y s t e m i s n e a r i n g t h e e n d o f i t s u s e f u l l i f e . Th e v o i c e m a i l c o m p o n e n t o f t h e p h o n e s y s t e m i s c o n s i d e r e d o b s o l ot e , i s n o t s e r v i c e d b y t h e m a i n t e n a n c e p r o v i d e r , a n d i s n o t a v ai l a b l e f o r r e p l a c e m e n t s ho u l d s o m e t h i n g g o w r o n g . Th e i n d i v i d u a l h a n d s e t s c o m p r i s e o f b o t h d i g i t a l a n d I P m o d e l s . T h e C i t y c u r r e n t l y h a s o n e e x t r a I P h a n d s e t , b u t n o e x t r a d i g i ta l h a n d s e t s . T h e s e p i e c e s o f e q u i p m e n t a r e n o l o n g e r a v a i l a b l e from To s h i b a , a n d t h e C i t y w o u l d h a v e t o r e l y u p o n p u r c h a s i n g r e p l a c em e n t h a n d s e t s i n t h e s e c o n d - h a n d m a r k e t p l ac e . Th e p r i c e i n c l u d e d w i t h t h i s i t e m i s m e r e l y a r o u g h e s t i m a t e f r om t h e C i t y ' s c u r r e n t m a i n t e n a n c e p r o v i d e r f o r a p h o n e s y s t e m r ep l a c e m e n t . I n d i v i d u a l c o s t s w o u l d b e d e t e r m i n e d upon a re p l a c e m e n t p l a n , w h i c h w o u l d b e a p r o c e s s o f w o r k i n g w i t h p h o n e c o n t r a c t o r s , I T , a n d C i t y s t a f f t o d e t e r m i n e t h e b e s t p r o d u c t f o r t h e C i t y . A n e w p h o n e s y s t e m w o u l d p r o v i d e s t a f f w i t h r e l i a b i l i t y , a p r o d uc t w h i c h i s m o r e u s e r f r i e n d l y a n d a p r o d u c t w i t h m o r e c a p a b i l it i e s a s t e c h n o l o g y h a s a d v a n c e d g r e a t l y s i n c e t h e c u r r e n t s y s t em wa s i m p l e m e n t e d . Us e f u l L i f e Pr o j e c t N a m e Ph o n e S y s t e m R e p l a c e m e n t Ca t e g o r y In f o r m a t i o n T e c h n o l o g y Ty p e In f o r m a t i o n T e c h n o l o g y To t a l C o s t $2 5 , 0 0 0 Co n t a c t City Administrator De p a r t m e n t In f o r m a t i o n T e c h n o l o g y Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 25,000 25 , 0 0 0 In f o r m a t i o n T e c h n o l o g y 25 , 0 0 0 25,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 25,000 25 , 0 0 0 Un f u n d e d 25 , 0 0 0 25,000 To t a l Tuesday, November 22, 20166 D e s c r i p t i o n In s t a l l a t i o n o f d a t a c o m m u n i c a t i o n s i n f r a s t r u c t u r e t h a t w o u l d p r o v i d e a d i r e c t c o n n e c t i o n t o i n t e r n e t s e r v i c e s t o t h e C i t y H a l l & P u b l i c W o r k s b u i l d i n g . Pr o j e c t # IT - 2 0 1 7 - 0 2 Pr i o r i t y n/a J u s t i f i c a t i o n Cu r r e n t l y t h e C i t y H a l l & P u b l i c W o r k s b u i l d i n g d o e s n o t h a v e d ir e c t a c c e s s t o i n t e r n e t s e r v i c e s . I n s t e a d , a r a d i o t r a n s m i t t e r d e v i c e s e n d s a w i r e l e s s s i g n a l f r o m t h e P r a i r i e C e n t e r t o a n o t her radio tr a n s m i t t e r a t t h e C i t y H a l l & P u b l i c W o r k s b u i l d i n g . Th e s e r a d i o t r a n s m i t t e r s h a v e b e e n i n o p e r a t i o n s i n c e t h e C i t y Ha l l & P u b l i c W o r k s b u i l d i n g w a s c o n s t r u c t e d , a n d a r e n e a r i n g t he e n d o f t h e i r e x p e c t e d u s e f u l l i v e s . I n t h e e v e n t t h a t o n e o f t h e s e tr a n s m i t t e r s f a i l s , t h e C i t y H a l l & P u b l i c W o r k s b u i l d i n g w o u l d b e w i t h o u t i n t e r n e t s e r v i c e s . Th i s p r o j e c t w o u l d a l s o i n c l u d e t h e r e p l a c e m e n t o f t h e r a d i o t r an s m i t t e r s , w h i c h a r e a t t h e e n d o f t h e i r e x p e c t e d u s e f u l l i f e . G i v e n t h e a g e o f t h e e q u i p m e n t , a n d s u b s e q u e n t t e c h n o l o g i c a l ad v a n c e m e n t s , b o t h d e v i c e s n e e d t o b e r e p l a c e d , e v e n i n t h e i n s ta n c e w h e r e o n e i s s t i l l o p e r a t i o n a l . T h i s i s f o r c o m p a t a b i l i t y r e a s o n s . Th e C i t y c u r r e n t l y h a s a s i g n f i c a n t r e l i a n c e u p o n i n t e r n e t s e r v ic e s , e s p e c i a l l y t h e a d m i n i s t r a t i v e , f i n a n c e a n d b u i l d i n g d e p a r tm e n t s . A r e l i a b l e s o u r c e o f i n t e r n e t s e r v i c e s i s v e r y i m p o r t a n t in pr o v i d i n g t h e h i g h e s t q u a l i t y c u s t o m e r s e r v i c e . Th i s p r o j e c t i n c l u d e s a c o n t i n g e n c y o f $ 3 , 5 9 4 t o r o u n d t h e p r o j ec t c o s t t o $ 1 0 , 0 0 0 . I t i s n o t a n t i c i p a t e d t o c o s t t h i s m u c h . Us e f u l L i f e Pr o j e c t N a m e Bu s i n e s s S e r v i c e s I n s t a l l a t i o n Ca t e g o r y In f o r m a t i o n T e c h n o l o g y Ty p e In f o r m a t i o n T e c h n o l o g y To t a l C o s t $1 0 , 0 0 0 Co n t a c t De p a r t m e n t In f o r m a t i o n T e c h n o l o g y Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 10,000 10 , 0 0 0 In f o r m a t i o n T e c h n o l o g y 10 , 0 0 0 10,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 10,000 10 , 0 0 0 Un f u n d e d 10 , 0 0 0 10,000 To t a l Tuesday, November 22, 20167 D e s c r i p t i o n Th i s p r o j e c t w o u l d i n c l u d e m u l t i p l e u p d a t e s t o t h e a u d i o & v i s u al e q u i p m e n t a t P r a i r i e C e n t e r . Co u n c i l C h a m b e r s - R e p l ac e m e n t o f t h e p r o j e c t i o n d e v i c e s , p r o j e c t i o n s c r e e n s a n d c o n t r ol u n i t s t h a t a r e l o c a t e d w i t h i n t h e C o u n c i l C h a m b e r s s e c t i o n o f P r a i r i e C e n t e r . Co n f e r e n c e R o o m s - A d d i t i o n o f e q u i p m e n t a n d r e p l a c e m e n t o f o t h er e q u i p m e n t w i t h i n e a c h o f t h e c o n f e r e n c e r o o m s a t P r a i r i e C e n te r . Pr o j e c t # IT - 2 0 1 7 - 0 3 Pr i o r i t y n/a J u s t i f i c a t i o n CO U N C I L C H A M B E R S Th i s s y s t e m h a s e x c e e d e d i t s e x p e c t e d u s e f u l l i f e a n d i s c o n s i d er e d o b s o l e t e . D u r i n g 2 0 1 6 , a c o m p o n e n t o f t h e c o n t r o l s y s t e m w en t o u t o f s e r v i c e . R e p l a c e m e n t p a r t s a r e n o t a v a i l a b l e f r o m t h e ve n d o r . I f i t w e r e n o t f o r a s p a r e p a r t f o u n d o n E b a y , t h e s y s t em w o u l d h a v e b e e n a n e m e r g e n c y r e p l a c e m e n t d u r i n g 2 0 1 6 . Th i s s y s t e m i s u s e d h e a v i l y b y b o t h t h e C i t y C o u n c i l a n d C i t y C om m i s s i o n s , s o h a v i n g r e l i a b l e , w o r k i n g e q u i p m e n t i s i m p o r t a n t bo t h f o r h a v i n g f u n c t i o n i n g m e e t i n g s , b u t a l s o t o t h e a p p e a r a n c e of t h e C i t y . Al t h o u g h l e s s i m p o r t a n t a n d m o r e c u r r e n t t h a n t h e c o n t r o l s y s t e m, t h e p r o j e c t i o n d e v i c e s a n d s c r e e n s s h o u l d a l s o b e c o n s i d e r e d w i t h i n t h e s c o p e o f t h e p r o j e c t t o e n s u r e t h e C i t y i s m a k i n g t he best in v e s t m e n t p o s s i b l e g i v e n t o d a y ' s t e c h n o l o g i c a l e q u i p m e n t . CO N F E R E N C E R O O M S Th e r e p l a c e m e n t o r a d d i t i o n o f e q u i p m e n t i n t h e c o n f e r e n c e r o o m s w i l l a l s o b e c o n s i d e r e d a s p a r t o f t h i s p r o j e c t . Th e p r i c e i n c l u d e d w i t h t h i s i t e m i s m e r e l y a r o u g h e s t i m a t e . I nd i v i d u a l c o s t s w o u l d b e d e t e r m i n e d u p o n a r e p l ac e m e n t p l a n , w h i c h w o u l d b e a p r o c e s s o f w o r k i n g w i t h a u d i o & visual equipment ve n d o r s , c o n t r a c t o r s , I T , a n d C i t y s t a f f t o d e t e r m i n e t h e b e s t pr o d u c t f o r t h e C i t y . Us e f u l L i f e Pr o j e c t N a m e Au d i o / V i s u a l S y s t e m s - P r a i r i e C e n t e r Ca t e g o r y In f o r m a t i o n T e c h n o l o g y Ty p e In f o r m a t i o n T e c h n o l o g y To t a l C o s t $2 5 , 0 0 0 Co n t a c t City Administrator De p a r t m e n t In f o r m a t i o n T e c h n o l o g y Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 25,000 25 , 0 0 0 In f o r m a t i o n T e c h n o l o g y 25 , 0 0 0 25,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 25,000 25 , 0 0 0 Un f u n d e d 25 , 0 0 0 25,000 To t a l Tuesday, November 22, 20168 D e s c r i p t i o n Th i s p r o j e c t w o u l d i n c l u d e m u l t i p l e u p d a t e s t o t h e a u d i o & v i s u al e q u i p m e n t a t C i t y H a l l . Tr a i n i n g R o o m - R e p l a c e m e n t a n d / o r a l t e r a t i o n o f t h e e x i s t i n g e qu i p m e n t . Co n f e r e n c e R o o m - A d d i t i o n o f e q u i p m e n t w i t h i n t h e L i l y P o n d c o nf e r e n c e r o o m a t C i t y H a l l . Pr o j e c t # IT - 2 0 1 8 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n TR A I N I N G R O O M Th i s e q u i p m e n t i n c l u d e s a p r o j e c t i o n d e v i c e a n d a s c r e e n , w h i c h w a s i n s t a l l e d i n 2 0 0 6 w h e n t h i s b u i l d i n g w a s c o n s t r u c t e d . T h e eq u i p m e n t i t s e l f i s f u n c t i o n a l , b u t n e a r i n g t h e e n d o f i t s e x p e cted us e f u l l i f e . T h e p r o j e c t i o n d e v i c e i s m o u n t e d t o t h e c e i l i n g a n d a c t u a l l y s h a k e s w h i l e i n u s e b e c a u s e t h e b u i l d i n g i t s e l f h a s vi b r a t i o n s r u n n i n g t h r o u g h i t . T h i s c a u s e s t h e p r o j e c t i o n t o b e constantly mo v i n g w h i c h i s h a r d t o w a t c h f o r a n e x t e n d e d p e r i o d o f t i m e . IT a n d C i t y S t a f f w o u l d c o n s u l t w i t h e q u i p m e n t v e n d o r s a n d c o n t ra c t o r s t o d e t e r m i n e i f t h e e q u i p m e n t c a n b e r e - p u r p o s e d w i t h a d i f f e r e n t m e t h o d o f m o u n t i n g t h e e q u i p m e n t , o r i f t h e b e s t so l u t i o n i s t o r e p l a c e t h e e q u i p m e n t g i v e n i t s a g e . LI L Y P O N D C O N F E R E N C E R O O M Th i s c o n f e r e n c e r o o m w a s c o n s t r u c t e d u p o n t h e C i t y H a l l b u i l d o u t i n 2 0 1 2 . T h i s r o o m c u r r e n t l y d o e s n o t h a v e a n y a u d i o & v i s u a l e q u i p m e n t i n p l a c e . G i v e n t h e h e a v y u s e o f t h i s r o o m f o r C i t y bu s i n e s s , i t w o u l d b e v e r y c o n v e n i e n t t o h a v e e q u i p m e n t t h a t c o ul d b e u s e d d u r i n g m e e t i n g s . Th e p r i c e i n c l u d e d w i t h t h i s i t e m i s m e r e l y a r o u g h e s t i m a t e . I nd i v i d u a l c o s t s w o u l d b e d e t e r m i n e d u p o n a r e p l ac e m e n t p l a n , w h i c h w o u l d b e a p r o c e s s o f w o r k i n g w i t h a u d i o & visual equipment ve n d o r s , c o n t r a c t o r s , I T , a n d C i t y s t a f f t o d e t e r m i n e t h e b e s t pr o d u c t f o r t h e C i t y . Us e f u l L i f e Pr o j e c t N a m e Au d i o / V i s u a l S y s t e m s - C i t y H a l l Ca t e g o r y In f o r m a t i o n T e c h n o l o g y Ty p e In f o r m a t i o n T e c h n o l o g y To t a l C o s t $1 0 , 0 0 0 Co n t a c t City Administrator De p a r t m e n t In f o r m a t i o n T e c h n o l o g y Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 10,000 10 , 0 0 0 In f o r m a t i o n T e c h n o l o g y 10 , 0 0 0 10,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 10,000 10 , 0 0 0 Un f u n d e d 10 , 0 0 0 10,000 To t a l Tuesday, November 22, 20169 D e s c r i p t i o n Re p l a c e m e n t o f t h e C i t y ' s s e r v e r e q u i p m e n t . Pr o j e c t # IT - 2 0 2 0 - 0 1 Pr i o r i t y n/a J u s t i f i c a t i o n Th e c u r r e n t s y s t e m w a s p u r c h a s e d i n 2 0 1 5 . T h e e s t i m a t e d u s e f u l li f e o f s u c h a s y s t e m i s t y p i c a l l y i n t h e 5 - 7 y e a r r a n g e . S u c h sy s t e m s a r e c o n s t a n t l y i n u s e , n o t o n l y w h e n u s e r s a r e o n t h e co m p u t e r s . I n t h e i n s t a n c e w h e r e a s e r v e r s y s t e m f a i l s , t h e C i t y i s a t r i s k o f d a t a l o s s a s w e l l a s n o t b e i n g a b l e t o o p e r a t e in a n a p p r o p r i a t e m a n n e r . Us e f u l L i f e Pr o j e c t N a m e Se r v e r S y s t e m Ca t e g o r y In f o r m a t i o n T e c h n o l o g y Ty p e In f o r m a t i o n T e c h n o l o g y To t a l C o s t $5 0 , 0 0 0 Co n t a c t De p a r t m e n t In f o r m a t i o n T e c h n o l o g y Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 50,000 50 , 0 0 0 In f o r m a t i o n T e c h n o l o g y 50 , 0 0 0 50,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 50,000 50 , 0 0 0 Un f u n d e d 50 , 0 0 0 50,000 To t a l Tuesday, November 22, 201610 D e s c r i p t i o n Tr a i l C o n s t r u c t i o n a l o n g C S A H 3 7 b e t w e e n O d e a n a n d T H 1 0 1 . Pr o j e c t # PA R K - 2 0 1 8 - 0 2 Pr i o r i t y n/a J u s t i f i c a t i o n Wr i g h t C o u n t y h a s i d e n t i f e d w i t h i n t h e i r 5 Y e a r P l a n , t h a t t h e se c t i o n o f C S A H 3 7 f r o m O d e a n A v e n u e t o T H 1 0 1 w i l l b e r e c o n s t r uc t e d i n 2 0 1 8 . W r i g h t C o u n t y h a s b e e n a w a r d e d $ 2 . 0 2 m i l l i o n i n Fe d e r a l f u n d i n g t o w a r d s t h i s e s t i m a t e d $ 3 . 5 0 m i l l i o n r e c o n s t r u c ti o n p r o j e c t ( 5 8 % ) . Th e C i t y a n d W r i g h t C o u n t y h a v e a c o s t s h a r i n g a g r e e m e n t i n p l a ce , s o t h e C i t y w i l l r e c e i v e b e n e f i t a n d c o s t r e d u c t i o n f r o m t h e F e d e r a l f u n d i n g m a k i n g t h e C i t y c o n t r i b u t i o n o n l y 4 2 % o f t h e trail pr o j e c t . Th e n e w t r a i l s e c t i o n w o u l d b e r o u g h l y 1 . 5 0 m i l e s i n l e n g t h a n d w o u l d a l s o m a k e c o n n e c t i o n s t o e x i s t i n g t r a i l s a t C S A H 3 7 / O d ea n a n d a t C S A H 3 7 / Q u a k e r A v e n u e . Us e f u l L i f e Pr o j e c t N a m e Tr a i l C o n s t r u c t i o n - C S A H 3 7 ( O d e a n t o T H 1 0 1 ) Ca t e g o r y Parks & Recreation - Trails Ty p e Parks & Recreation To t a l C o s t $1 5 7 , 5 0 0 Co n t a c t Parks and Recreation Manager De p a r t m e n t Parks & Recreation Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 157,500 15 7 , 5 0 0 Pa r k s & R e c r e a t i o n 15 7 , 5 0 0 157,500 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 157,500 15 7 , 5 0 0 20 3 - P a r k D e v e l o p m e n t 15 7 , 5 0 0 157,500 To t a l Tuesday, November 22, 201611 D e s c r i p t i o n Tr a i l C o n s t r u c t i o n a l o n g 7 0 t h S t re e t b e t w e e n K i t t r e d g e P a r k w a y an d C S A H 1 9 . Pr o j e c t # PA R K - 2 0 1 8 - 0 3 Pr i o r i t y n/a J u s t i f i c a t i o n Th e C i t y s h a r e s o w n e r s h i p o f 7 0 t h S t r e e t w i t h t h e C i t y o f A l b e r tv i l l e . T h i s s t r e t c h o f r o a d i s i nc l u d e d w i t h i n t h e C a p i t a l I m p ro v e m e n t P l a n f o r a j o i n t p r o j e c t i n 2 0 1 8 . T h e r e c o n s t r u c t i o n o f this se c t i o n i s b e i n g c o n s i d e r e d g i v e n t h e p o o r c o n d i t i o n o f t h i s r o ad a s w e l l a s t h e p o t e n t i a l d e v e l o p m e n t a l o n g t h e A l b e r t v i l l e s id e . Ad d i n g a t r a i l s e c t i o n a t t h e s a m e t i m e a s t h e r o a d i s b e i n g r e co n s t r u c t e d s h o u l d b e c o n s i d e r e d a s i t w i l l p r o v i d e e f f i c i e n c i e s f o r b o t h c o s t a n d c o n s t r u c t i o n . T h e c o s t o f t h i s t r a i l s e c t i o n would be en t i r e l y u p o n t h e C i t y . Th e n e w t r a i l s e c t i o n w o u l d b e r o u g h l y 0 . 5 0 m i l e s i n l e n g t h a n d w o u l d a l s o m a k e c o n n e c t i o n s t o e x i s t i n g t r a i l s a t C S A H 1 9 / 7 0 th S t r e e t a n d a t 7 0 t h S t r e e t / K i t t r e d g e P a r k w a y . Us e f u l L i f e Pr o j e c t N a m e Tr a i l C o n s t r u c t i o n - 7 0 t h S T ( C R 1 9 t o K i t t r e d g e ) Ca t e g o r y Parks & Recreation - Trails Ty p e Parks & Recreation To t a l C o s t $2 5 0 , 0 0 0 Co n t a c t Parks and Recreation Manager De p a r t m e n t Parks & Recreation Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 250,000 25 0 , 0 0 0 Pa r k s & R e c r e a t i o n 25 0 , 0 0 0 250,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 250,000 25 0 , 0 0 0 20 3 - P a r k D e v e l o p m e n t 25 0 , 0 0 0 250,000 To t a l Tuesday, November 22, 201612 D e s c r i p t i o n Tr a i l C o n s t r u c t i o n a l o n g C S A H 3 7 b e t w e e n M a c i v e r a n d C S A H 1 9 . Pr o j e c t # PA R K - 2 0 1 9 - 0 2 Pr i o r i t y n/a J u s t i f i c a t i o n Wr i g h t C o u n t y h a s i d e n t i f e d w i t h i n t h e i r 5 Y e a r P l a n , t h a t t h e se c t i o n o f C S A H 3 7 f r o m M a c i v e r A v e n u e t o C S A H 1 9 w i l l b e r e c o n st r u c t e d i n 2 0 1 9 . W r i g h t C o u n t y h a s b e e n a w a r d e d $ 1 . 0 0 mi l l i o n i n F e d e r a l f u n d i n g t o w a r d s t h i s e s t i m a t e d $ 2 . 0 0 m i l l i o n r e c o n s t r u c t i o n p r o j e c t ( 5 0 % ) . Th e C i t y a n d W r i g h t C o u n t y h a v e a c o s t s h a r i n g a g r e e m e n t i n p l a ce , s o t h e C i t y w i l l r e c e i v e b e n e f i t a n d c o s t r e d u c t i o n f r o m t h e F e d e r a l f u n d i n g m a k i n g t h e C i t y c o n t r i b u t i o n o n l y 5 0 % o f t h e trail pr o j e c t . Th e n e w t r a i l s e c t i o n w o u l d b e r o u g h l y 1 . 0 0 m i l e s i n l e n g t h a n d w o u l d a l s o m a k e a c o n n e c t i o n t o a n e x i s t i n g t r a i l a t C S A H 3 7 / M a c i v e r A v e n u e . Us e f u l L i f e Pr o j e c t N a m e Tr a i l C o n s t r u c t i o n - C S A H 3 7 ( M a c i v e r t o C S A H 1 9 ) Ca t e g o r y Parks & Recreation - Trails Ty p e Parks & Recreation To t a l C o s t $1 2 5 , 0 0 0 Co n t a c t Parks and Recreation Manager De p a r t m e n t Parks & Recreation Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Ex p e n d i t u r e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 125,000 12 5 , 0 0 0 Pa r k s & R e c r e a t i o n 12 5 , 0 0 0 125,000 To t a l Total 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 Fu n d i n g S o u r c e s 20 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 125,000 12 5 , 0 0 0 20 3 - P a r k D e v e l o p m e n t 12 5 , 0 0 0 125,000 To t a l Tuesday, November 22, 201613